How can I reorder merge fields so that when I click to use Data Form view,
then click Find, the Find in Field popup box shows my desired field (which is
always the 1st field in the table) in the In Field box, vs clicking on the
dropdown to select it? Currently my desired field is the 3rd field in my
table, not the first.

As far as i can tell, the sequence of coulumns in the Data Form view itself
is determined by Word, but the sequence in the drop-down is the same as the
sequence in the data source, so in principle you can change the sequence of
columns in your data source. If your data source is a standard "Office
Address List" that you created during mailmerge, I do not think you will be
able to do this without causing problems. if your data source is an Access
or SQL Server table etc. you might be able to create a Query/View which
listed all the columns in the order you want, and use that as the data
source (I haven't tried). Or for some data sources you could try opening he
data source in VBA and listing the fields in the order you need in the SQL
SELECT statement.

Peter Jamieson

"Malin" wrote in message
...
How can I reorder merge fields so that when I click to use Data Form view,
then click Find, the Find in Field popup box shows my desired field (which
is
always the 1st field in the table) in the In Field box, vs clicking on the
dropdown to select it? Currently my desired field is the 3rd field in my
table, not the first.

You can rearrange the order of your columns in the Mail Merge Recipients
dialog box. Click on the third box (with the pencil) in the M.M. Toolbar.
Then just drag 'em where you want 'em.

"Peter Jamieson" wrote:

As far as i can tell, the sequence of coulumns in the Data Form view itself
is determined by Word, but the sequence in the drop-down is the same as the
sequence in the data source, so in principle you can change the sequence of
columns in your data source. If your data source is a standard "Office
Address List" that you created during mailmerge, I do not think you will be
able to do this without causing problems. if your data source is an Access
or SQL Server table etc. you might be able to create a Query/View which
listed all the columns in the order you want, and use that as the data
source (I haven't tried). Or for some data sources you could try opening he
data source in VBA and listing the fields in the order you need in the SQL
SELECT statement.

Peter Jamieson

"Malin" wrote in message
...
How can I reorder merge fields so that when I click to use Data Form view,
then click Find, the Find in Field popup box shows my desired field (which
is
always the 1st field in the table) in the In Field box, vs clicking on the
dropdown to select it? Currently my desired field is the 3rd field in my
table, not the first.

Thanks. Unfortunately, as far as I can tell, the new sequence is not
preserved, i.e. the next time you open the Recipients box, the sequence is
reset to the one determined by Word. Do you experience something else?

Peter Jamieson

"Recorder" wrote in message
news
You can rearrange the order of your columns in the Mail Merge Recipients
dialog box. Click on the third box (with the pencil) in the M.M. Toolbar.
Then just drag 'em where you want 'em.

"Peter Jamieson" wrote:

As far as i can tell, the sequence of coulumns in the Data Form view
itself
is determined by Word, but the sequence in the drop-down is the same as
the
sequence in the data source, so in principle you can change the sequence
of
columns in your data source. If your data source is a standard "Office
Address List" that you created during mailmerge, I do not think you will
be
able to do this without causing problems. if your data source is an
Access
or SQL Server table etc. you might be able to create a Query/View which
listed all the columns in the order you want, and use that as the data
source (I haven't tried). Or for some data sources you could try opening
he
data source in VBA and listing the fields in the order you need in the
SQL
SELECT statement.

Peter Jamieson

"Malin" wrote in message
...
How can I reorder merge fields so that when I click to use Data Form
view,
then click Find, the Find in Field popup box shows my desired field
(which
is
always the 1st field in the table) in the In Field box, vs clicking on
the
dropdown to select it? Currently my desired field is the 3rd field in
my
table, not the first.