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#1
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Autopopulating a form field from a drop down form field
I have tried this with Word2000 and am having no luck.
I have 3 items in dropox and have done this {IF {Dropdown1} = " " " " {IF {Dropdown1} = "Steve" "call" {IF {Dropdown1} = "Mitch" "fax" }}} When I select 'our' or 'Steve' from the dropbox, I am getting nothing What am I missing? "Jay Freedman" wrote: Hi Shannon, For purposes of illustration, I'll assume the dropdown form field has the default name Dropdown1 and that you put in the items Yes and No. You should also check the 'Calculation on exit' box in the Properties dialog. In the other place, do not put a text form field. Instead, put in this field, using Ctrl+F9 to insert each matching pair of field braces: { IF {Dropdown1} = "Yes" "text for yes" "text for no" } The Yes in this field must match the Yes item in the dropdown, including capitalization. Replace the two text items with whatever text you need for your form. Press F9 to collapse the field code, and protect the form. When the user changes the dropdown and tabs to another form field, the IF field will automatically update to the corresponding text. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://www.mvps.org/word "Shannon" wrote: I have created a form in Word. One of the fields is a drop-down box (yes/no). Based on what they select in this drop down box, I would like another field (regular text field) to automatically populate with pre-defined text. Does anyone know how to do this?  Shannon |
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#2
Posted to microsoft.public.word.docmanagement
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Autopopulating a form field from a drop down form field
For three entries
Mitch Steve and a single space - { IF{ Dropdown1 } " " "{ IF { Dropdown1 } = "Steve" "Call" "{ If{ Dropdown1 } = "Mitch" "Fax" " " }" }" " " } will work, provided you have calculate on exit flagged on the dropdown1 field and you tab out of it. Alternatively you could use a selection of fields on the same line to cover every eventuality. { If{ Dropdown1 } = "Mitch" "Fax"}{ If{ Dropdown1 } = "Steve" "Call" }{ If{ Dropdown1 } = " " " " } You made no mention of 'our' and that appears irrelevant from the field information you have provided. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org bryan wrote: I have tried this with Word2000 and am having no luck. I have 3 items in dropox and have done this {IF {Dropdown1} = " " " " {IF {Dropdown1} = "Steve" "call" {IF {Dropdown1} = "Mitch" "fax" }}} When I select 'our' or 'Steve' from the dropbox, I am getting nothing What am I missing? "Jay Freedman" wrote: Hi Shannon, For purposes of illustration, I'll assume the dropdown form field has the default name Dropdown1 and that you put in the items Yes and No. You should also check the 'Calculation on exit' box in the Properties dialog. In the other place, do not put a text form field. Instead, put in this field, using Ctrl+F9 to insert each matching pair of field braces: { IF {Dropdown1} = "Yes" "text for yes" "text for no" } The Yes in this field must match the Yes item in the dropdown, including capitalization. Replace the two text items with whatever text you need for your form. Press F9 to collapse the field code, and protect the form. When the user changes the dropdown and tabs to another form field, the IF field will automatically update to the corresponding text. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://www.mvps.org/word "Shannon" wrote: I have created a form in Word. One of the fields is a drop-down box (yes/no). Based on what they select in this drop down box, I would like another field (regular text field) to automatically populate with pre-defined text. Does anyone know how to do this? Shannon |
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#3
Posted to microsoft.public.word.docmanagement
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Autopopulating a form field from a drop down form field
Good Morning,
I've done this but, still no luck. I Ctrl+F9 after my drop down and insert the code listed and then F9. I lock the template and then save it. When I create new doc and select either name, I get nothing. I've used macros on exit to poulate a text but, this looked simpler. What am I missing? Bryan "Graham Mayor" wrote: For three entries Mitch Steve and a single space - { IF{ Dropdown1 } " " "{ IF { Dropdown1 } = "Steve" "Call" "{ If{ Dropdown1 } = "Mitch" "Fax" " " }" }" " " } will work, provided you have calculate on exit flagged on the dropdown1 field and you tab out of it. Alternatively you could use a selection of fields on the same line to cover every eventuality. { If{ Dropdown1 } = "Mitch" "Fax"}{ If{ Dropdown1 } = "Steve" "Call" }{ If{ Dropdown1 } = " " " " } You made no mention of 'our' and that appears irrelevant from the field information you have provided. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org bryan wrote: I have tried this with Word2000 and am having no luck. I have 3 items in dropox and have done this {IF {Dropdown1} = " " " " {IF {Dropdown1} = "Steve" "call" {IF {Dropdown1} = "Mitch" "fax" }}} When I select 'our' or 'Steve' from the dropbox, I am getting nothing What am I missing? "Jay Freedman" wrote: Hi Shannon, For purposes of illustration, I'll assume the dropdown form field has the default name Dropdown1 and that you put in the items Yes and No. You should also check the 'Calculation on exit' box in the Properties dialog. In the other place, do not put a text form field. Instead, put in this field, using Ctrl+F9 to insert each matching pair of field braces: { IF {Dropdown1} = "Yes" "text for yes" "text for no" } The Yes in this field must match the Yes item in the dropdown, including capitalization. Replace the two text items with whatever text you need for your form. Press F9 to collapse the field code, and protect the form. When the user changes the dropdown and tabs to another form field, the IF field will automatically update to the corresponding text. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://www.mvps.org/word "Shannon" wrote: I have created a form in Word. One of the fields is a drop-down box (yes/no). Based on what they select in this drop down box, I would like another field (regular text field) to automatically populate with pre-defined text. Does anyone know how to do this? Shannon |
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#4
Posted to microsoft.public.word.docmanagement
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Autopopulating a form field from a drop down form field
You can't do this with only one Ctrl+F9. Each pair of matching braces must
be inserted with Ctrl+F9 -- you should be creating fields within fields, but simply pasting in the text from the post gives you just text, not fields. You could paste in the text from the post, then select the text between one pair of matching braces -- for example, Dropdown1 -- and press Ctrl+F9 to make that field; then delete the plain-text braces and leave only the field delimiters. Repeat that for each of the other pairs. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. bryan wrote: Good Morning, I've done this but, still no luck. I Ctrl+F9 after my drop down and insert the code listed and then F9. I lock the template and then save it. When I create new doc and select either name, I get nothing. I've used macros on exit to poulate a text but, this looked simpler. What am I missing? Bryan "Graham Mayor" wrote: For three entries Mitch Steve and a single space - { IF{ Dropdown1 } " " "{ IF { Dropdown1 } = "Steve" "Call" "{ If{ Dropdown1 } = "Mitch" "Fax" " " }" }" " " } will work, provided you have calculate on exit flagged on the dropdown1 field and you tab out of it. Alternatively you could use a selection of fields on the same line to cover every eventuality. { If{ Dropdown1 } = "Mitch" "Fax"}{ If{ Dropdown1 } = "Steve" "Call" }{ If{ Dropdown1 } = " " " " } You made no mention of 'our' and that appears irrelevant from the field information you have provided. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org bryan wrote: I have tried this with Word2000 and am having no luck. I have 3 items in dropox and have done this {IF {Dropdown1} = " " " " {IF {Dropdown1} = "Steve" "call" {IF {Dropdown1} = "Mitch" "fax" }}} When I select 'our' or 'Steve' from the dropbox, I am getting nothing What am I missing? "Jay Freedman" wrote: Hi Shannon, For purposes of illustration, I'll assume the dropdown form field has the default name Dropdown1 and that you put in the items Yes and No. You should also check the 'Calculation on exit' box in the Properties dialog. In the other place, do not put a text form field. Instead, put in this field, using Ctrl+F9 to insert each matching pair of field braces: { IF {Dropdown1} = "Yes" "text for yes" "text for no" } The Yes in this field must match the Yes item in the dropdown, including capitalization. Replace the two text items with whatever text you need for your form. Press F9 to collapse the field code, and protect the form. When the user changes the dropdown and tabs to another form field, the IF field will automatically update to the corresponding text. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://www.mvps.org/word "Shannon" wrote: I have created a form in Word. One of the fields is a drop-down box (yes/no). Based on what they select in this drop down box, I would like another field (regular text field) to automatically populate with pre-defined text. Does anyone know how to do this? Shannon |
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#5
Posted to microsoft.public.word.docmanagement
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Autopopulating a form field from a drop down form field
I got it!
I did not Ctrl+F9 to create the brackets around Dropdown1, I keyed those in. Thanks for clearing that up! Bryan "Jay Freedman" wrote: You can't do this with only one Ctrl+F9. Each pair of matching braces must be inserted with Ctrl+F9 -- you should be creating fields within fields, but simply pasting in the text from the post gives you just text, not fields. You could paste in the text from the post, then select the text between one pair of matching braces -- for example, Dropdown1 -- and press Ctrl+F9 to make that field; then delete the plain-text braces and leave only the field delimiters. Repeat that for each of the other pairs. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. bryan wrote: Good Morning, I've done this but, still no luck. I Ctrl+F9 after my drop down and insert the code listed and then F9. I lock the template and then save it. When I create new doc and select either name, I get nothing. I've used macros on exit to poulate a text but, this looked simpler. What am I missing? Bryan "Graham Mayor" wrote: For three entries Mitch Steve and a single space - { IF{ Dropdown1 } " " "{ IF { Dropdown1 } = "Steve" "Call" "{ If{ Dropdown1 } = "Mitch" "Fax" " " }" }" " " } will work, provided you have calculate on exit flagged on the dropdown1 field and you tab out of it. Alternatively you could use a selection of fields on the same line to cover every eventuality. { If{ Dropdown1 } = "Mitch" "Fax"}{ If{ Dropdown1 } = "Steve" "Call" }{ If{ Dropdown1 } = " " " " } You made no mention of 'our' and that appears irrelevant from the field information you have provided. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org bryan wrote: I have tried this with Word2000 and am having no luck. I have 3 items in dropox and have done this {IF {Dropdown1} = " " " " {IF {Dropdown1} = "Steve" "call" {IF {Dropdown1} = "Mitch" "fax" }}} When I select 'our' or 'Steve' from the dropbox, I am getting nothing What am I missing? "Jay Freedman" wrote: Hi Shannon, For purposes of illustration, I'll assume the dropdown form field has the default name Dropdown1 and that you put in the items Yes and No. You should also check the 'Calculation on exit' box in the Properties dialog. In the other place, do not put a text form field. Instead, put in this field, using Ctrl+F9 to insert each matching pair of field braces: { IF {Dropdown1} = "Yes" "text for yes" "text for no" } The Yes in this field must match the Yes item in the dropdown, including capitalization. Replace the two text items with whatever text you need for your form. Press F9 to collapse the field code, and protect the form. When the user changes the dropdown and tabs to another form field, the IF field will automatically update to the corresponding text. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://www.mvps.org/word "Shannon" wrote: I have created a form in Word. One of the fields is a drop-down box (yes/no). Based on what they select in this drop down box, I would like another field (regular text field) to automatically populate with pre-defined text. Does anyone know how to do this? Shannon |
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#6
Posted to microsoft.public.word.docmanagement
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Autopopulating a form field from a drop down form field
Quick question.
Once this is created and I want to change it down the road, how does one know that this is in the form? How would you be able to find to change? Thanks, Bryan "Jay Freedman" wrote: You can't do this with only one Ctrl+F9. Each pair of matching braces must be inserted with Ctrl+F9 -- you should be creating fields within fields, but simply pasting in the text from the post gives you just text, not fields. You could paste in the text from the post, then select the text between one pair of matching braces -- for example, Dropdown1 -- and press Ctrl+F9 to make that field; then delete the plain-text braces and leave only the field delimiters. Repeat that for each of the other pairs. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. bryan wrote: Good Morning, I've done this but, still no luck. I Ctrl+F9 after my drop down and insert the code listed and then F9. I lock the template and then save it. When I create new doc and select either name, I get nothing. I've used macros on exit to poulate a text but, this looked simpler. What am I missing? Bryan "Graham Mayor" wrote: For three entries Mitch Steve and a single space - { IF{ Dropdown1 } " " "{ IF { Dropdown1 } = "Steve" "Call" "{ If{ Dropdown1 } = "Mitch" "Fax" " " }" }" " " } will work, provided you have calculate on exit flagged on the dropdown1 field and you tab out of it. Alternatively you could use a selection of fields on the same line to cover every eventuality. { If{ Dropdown1 } = "Mitch" "Fax"}{ If{ Dropdown1 } = "Steve" "Call" }{ If{ Dropdown1 } = " " " " } You made no mention of 'our' and that appears irrelevant from the field information you have provided. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org bryan wrote: I have tried this with Word2000 and am having no luck. I have 3 items in dropox and have done this {IF {Dropdown1} = " " " " {IF {Dropdown1} = "Steve" "call" {IF {Dropdown1} = "Mitch" "fax" }}} When I select 'our' or 'Steve' from the dropbox, I am getting nothing What am I missing? "Jay Freedman" wrote: Hi Shannon, For purposes of illustration, I'll assume the dropdown form field has the default name Dropdown1 and that you put in the items Yes and No. You should also check the 'Calculation on exit' box in the Properties dialog. In the other place, do not put a text form field. Instead, put in this field, using Ctrl+F9 to insert each matching pair of field braces: { IF {Dropdown1} = "Yes" "text for yes" "text for no" } The Yes in this field must match the Yes item in the dropdown, including capitalization. Replace the two text items with whatever text you need for your form. Press F9 to collapse the field code, and protect the form. When the user changes the dropdown and tabs to another form field, the IF field will automatically update to the corresponding text. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://www.mvps.org/word "Shannon" wrote: I have created a form in Word. One of the fields is a drop-down box (yes/no). Based on what they select in this drop down box, I would like another field (regular text field) to automatically populate with pre-defined text. Does anyone know how to do this? Shannon |
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#7
Posted to microsoft.public.word.docmanagement
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Autopopulating a form field from a drop down form field
One way is to press Alt+F9, which toggles between field results and field
codes (that is, press it again to switch back). When you can see the codes in the document, you can use the Find dialog to look for specific text in the field code. By the way, the search code ^19 will locate the left "brace" field delimiter, so you could look for the expression ^19 IF to find all the IF fields. Another way is to press F11 to jump to the next field of any kind. If you don't have a lot of other kinds of fields, such as REF fields, this might be quicker. bryan wrote: Quick question. Once this is created and I want to change it down the road, how does one know that this is in the form? How would you be able to find to change? Thanks, Bryan "Jay Freedman" wrote: You can't do this with only one Ctrl+F9. Each pair of matching braces must be inserted with Ctrl+F9 -- you should be creating fields within fields, but simply pasting in the text from the post gives you just text, not fields. You could paste in the text from the post, then select the text between one pair of matching braces -- for example, Dropdown1 -- and press Ctrl+F9 to make that field; then delete the plain-text braces and leave only the field delimiters. Repeat that for each of the other pairs. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. bryan wrote: Good Morning, I've done this but, still no luck. I Ctrl+F9 after my drop down and insert the code listed and then F9. I lock the template and then save it. When I create new doc and select either name, I get nothing. I've used macros on exit to poulate a text but, this looked simpler. What am I missing? Bryan "Graham Mayor" wrote: For three entries Mitch Steve and a single space - { IF{ Dropdown1 } " " "{ IF { Dropdown1 } = "Steve" "Call" "{ If{ Dropdown1 } = "Mitch" "Fax" " " }" }" " " } will work, provided you have calculate on exit flagged on the dropdown1 field and you tab out of it. Alternatively you could use a selection of fields on the same line to cover every eventuality. { If{ Dropdown1 } = "Mitch" "Fax"}{ If{ Dropdown1 } = "Steve" "Call" }{ If{ Dropdown1 } = " " " " } You made no mention of 'our' and that appears irrelevant from the field information you have provided. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org bryan wrote: I have tried this with Word2000 and am having no luck. I have 3 items in dropox and have done this {IF {Dropdown1} = " " " " {IF {Dropdown1} = "Steve" "call" {IF {Dropdown1} = "Mitch" "fax" }}} When I select 'our' or 'Steve' from the dropbox, I am getting nothing What am I missing? "Jay Freedman" wrote: Hi Shannon, For purposes of illustration, I'll assume the dropdown form field has the default name Dropdown1 and that you put in the items Yes and No. You should also check the 'Calculation on exit' box in the Properties dialog. In the other place, do not put a text form field. Instead, put in this field, using Ctrl+F9 to insert each matching pair of field braces: { IF {Dropdown1} = "Yes" "text for yes" "text for no" } The Yes in this field must match the Yes item in the dropdown, including capitalization. Replace the two text items with whatever text you need for your form. Press F9 to collapse the field code, and protect the form. When the user changes the dropdown and tabs to another form field, the IF field will automatically update to the corresponding text. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://www.mvps.org/word "Shannon" wrote: I have created a form in Word. One of the fields is a drop-down box (yes/no). Based on what they select in this drop down box, I would like another field (regular text field) to automatically populate with pre-defined text. Does anyone know how to do this? Shannon |
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