[Himmelswüst]

I'm formatting a 30+-page documents that will eventually include about 50 figures, and I'm using Word 2003. I've been able to reset the caption numbers most of the time after deleting figures or changing their position.

However, in one place, the caption numbers are not in sequence, and number 10 is followed by 12 instead of 11. Resetting caption numbers did not work.

I've read numerous other posts related to the topic and tried various suggested remedies, but so far without success. Some of them, such as marking the entire document and pressing F9 I don't want to use because that resets the formating of my table of contents. (If someone knows how this resetting of the formating can be prevented, I'd be happy to know. I don't understand why Word appears to assume that whenever I update the table of contents I would also want to have it all in Times Roman again.)

As I've now spent hours on several days trying to work this out, I'm awaiting your comments like a parched unfortunate in the desert awaiting a soda transfusion.

[Stefan Blom[_3_]]

Press Alt+F9 to show field codes in the document. See if the caption
where numbering restarts includes something that the other field codes
don't.

The fact that the formatting of the TOC changes when you update it
suggests that your *headings* include direct formatting. Instead of
applying formatting directly to the headings, modify the heading
*styles*. After that you can safely update the TOC, and the formatting
of the TOC entries will be determined by the TOC styles (TOC 1 for level
1, TOC 2 for level 2, etc.).

--
Stefan Blom
Microsoft Word MVP



On 2012-05-23 12:30 (GMT+1), Himmelswüst wrote:
I'm formatting a 30+-page documents that will eventually include about
50 figures, and I'm using Word 2003. I've been able to reset the caption
numbers most of the time after deleting figures or changing their
position.

However, in one place, the caption numbers are not in sequence, and
number 10 is followed by 12 instead of 11. Resetting caption numbers did
not work.

I've read numerous other posts related to the topic and tried various
suggested remedies, but so far without success. Some of them, such as
marking the entire document and pressing F9 I don't want to use because
that resets the formating of my table of contents. (If someone knows how
this resetting of the formating can be prevented, I'd be happy to know.
I don't understand why Word appears to assume that whenever I update the
table of contents I would also want to have it all in Times Roman
again.)

As I've now spent hours on several days trying to work this out, I'm
awaiting your comments like a parched unfortunate in the desert awaiting
a soda transfusion.

[Himmelswüst]

Originally Posted by Stefan Blom[_3_]

Press Alt+F9 to show field codes in the document. See if the caption
where numbering restarts includes something that the other field codes
don't.

The fact that the formatting of the TOC changes when you update it
suggests that your *headings* include direct formatting. Instead of
applying formatting directly to the headings, modify the heading
*styles*. After that you can safely update the TOC, and the formatting
of the TOC entries will be determined by the TOC styles (TOC 1 for level
1, TOC 2 for level 2, etc.).

--
Stefan Blom
Microsoft Word MVP

On 2012-05-23 12:30 (GMT+1), Himmelswüst wrote:
I'm formatting a 30+-page documents that will eventually include about
50 figures, and I'm using Word 2003. I've been able to reset the caption
numbers most of the time after deleting figures or changing their
position.

However, in one place, the caption numbers are not in sequence, and
number 10 is followed by 12 instead of 11. Resetting caption numbers did
not work.

I've read numerous other posts related to the topic and tried various
suggested remedies, but so far without success. Some of them, such as
marking the entire document and pressing F9 I don't want to use because
that resets the formating of my table of contents. (If someone knows how
this resetting of the formating can be prevented, I'd be happy to know.
I don't understand why Word appears to assume that whenever I update the
table of contents I would also want to have it all in Times Roman
again.)

Thank you very much for your feedback, Stefan. I'm still not able to solve my problem, though.

I have formatted the different types of headers in the table of contents with styles -- but of course with styles I created myself, not with any of the preformatted heading styles. Nonetheless, updating the fields/directories using Alt+F9 leads to resetting the table of contents.

Another commenter asked whether I had placed any of the graphics in a text box. Well, the graphics where the numbering is wrong (number 12 instead of 11) is placed in a box for inserting new drawings -- because that appeared to be the only simple way of placing it where it needs to be. Is that a problem? If it is, I'd be surprised about the fact that the number of the subsequent graphics is correct.

[Lisa Wilke-Thissen]

Hi,

[Word 2003]
However, in one place, the caption numbers
are not in sequence, and number 10 is followed
by 12 instead of 11. Resetting caption numbers did
not work.

are the captions placed within text boxes? Maybe, the text boxes are
anchored in a wrong order.

--
Cheers
Lisa [MS MVP Word]

[Himmelswüst]

Originally Posted by Lisa Wilke-Thissen

Hi,

[Word 2003]
However, in one place, the caption numbers
are not in sequence, and number 10 is followed
by 12 instead of 11. Resetting caption numbers did
not work.

are the captions placed within text boxes? Maybe, the text boxes are
anchored in a wrong order.

--
Cheers
Lisa [MS MVP Word]

Thank you for your help! I still haven't been able to figure out the problem, though.

And yes, the captions are within text boxes -- the ones that are automatically created when you insert captions. However, the caption with the wrong number is also in a box for inserting a drawing as I was unable to otherwise position it in the place where it is supposed to be.

The numbering problem already existed prior to that, however, and I had checked the anchors at the time. By the way, graphics number 10 is on the previous page. Strictly speaking the numbers are in the right order, it's just that one number is missing, as the first graphics on the next page is numbered 12 (the one in the box for inserting drawings). The following graphics is then numbered correcty (13).

Do you have any further ideas what might cause the problem?

[Himmelswüst]

Originally Posted by Himmelswüst

I'm formatting a 30+-page documents that will eventually include about 50 figures, and I'm using Word 2003. I've been able to reset the caption numbers most of the time after deleting figures or changing their position.

However, in one place, the caption numbers are not in sequence, and number 10 is followed by 12 instead of 11. Resetting caption numbers did not work.

I've read numerous other posts related to the topic and tried various suggested remedies, but so far without success. Some of them, such as marking the entire document and pressing F9 I don't want to use because that resets the formating of my table of contents. (If someone knows how this resetting of the formating can be prevented, I'd be happy to know. I don't understand why Word appears to assume that whenever I update the table of contents I would also want to have it all in Times Roman again. I am using self-created styles.)

Problem still not solved. I've now removed the graphics with the numbering problem from the "insert a drawing" box -- but I still can't reset the numbers so that they appear in the proper order, without the missing number problem.

[Stefan Blom[_3_]]

Did you ever take a look at the field codes?

Another thought: Are you tracking changes perhaps? In that case,
numbering (auto numbering as well as field numbering) may be incorrect
until you accept, or reject, changes.

--
Stefan Blom
Microsoft Word MVP



On 2012-05-29 13:06 (GMT+1), Himmelswüst wrote:
Lisa Wilke-Thissen;492513 Wrote:
Hi,

[Word 2003]-
However, in one place, the caption numbers
are not in sequence, and number 10 is followed
by 12 instead of 11. Resetting caption numbers did
not work.-

are the captions placed within text boxes? Maybe, the text boxes are
anchored in a wrong order.

--
Cheers
Lisa [MS MVP Word]

Thank you for your help! I still haven't been able to figure out the
problem, though.

And yes, the captions are within text boxes -- the ones that are
automatically created when you insert captions. However, the caption
with the wrong number is also in a box for inserting a drawing as I was
unable to otherwise position it in the place where it is supposed to
be.

The numbering problem already existed prior to that, however, and I had
checked the anchors at the time. By the way, graphics number 10 is on
the previous page. Strictly speaking the numbers are in the right order,
it's just that one number is missing, as the first graphics on the next
page is numbered 12 (the one in the box for inserting drawings). The
following graphics is then numbered correcty (13).

Do you have any further ideas what might cause the problem?

[Himmelswüst]

Originally Posted by Stefan Blom[_3_]

Did you ever take a look at the field codes?

Another thought: Are you tracking changes perhaps? In that case,
numbering (auto numbering as well as field numbering) may be incorrect
until you accept, or reject, changes.

--
Stefan Blom
Microsoft Word MVP

[/i][/color]

The field codes appeared to be okay. All of them are supposed to look the same, aren't they? In any case, I haven't been able to find any inconsistencies.

And no, I'm not tracking changes. My suspicion is that a field is somehow hidden somewhere -- but looking at the field codes didn't help me find it, nor did I manage to find it by using "go to" and trying to search for the field code in question.

The whole thing remains a big mystery to me.

[Stefan Blom[_3_]]

There is a switch available to hide SEQ fields, but that can't be it,
because you would have seen it when displaying field codes. If you
display hidden text in Word, does that reveal something then?

Stefan Blom
Microsoft Word MVP




On 2012-05-30 12:53, Himmelswüst wrote:
'Stefan Blom[_3_ Wrote:
;492529']Did you ever take a look at the field codes?

Another thought: Are you tracking changes perhaps? In that case,
numbering (auto numbering as well as field numbering) may be incorrect
until you accept, or reject, changes.

--
Stefan Blom
Microsoft Word MVP



The field codes appeared to be okay. All of them are supposed to look
the same, aren't they? In any case, I haven't been able to find any
inconsistencies.

And no, I'm not tracking changes. My suspicion is that a field is
somehow hidden somewhere -- but looking at the field codes didn't help
me find it, nor did I manage to find it by using "go to" and trying to
search for the field code in question.

The whole thing remains a big mystery to me.



[/i][/color]

[Himmelswüst]

Originally Posted by Stefan Blom[_3_]

There is a switch available to hide SEQ fields, but that can't be it,
because you would have seen it when displaying field codes. If you
display hidden text in Word, does that reveal something then?

Stefan Blom
Microsoft Word MVP
[/i][/color]

No, unfortunately switching on the display hidden text box in the Options dialog box does not display the missing caption either.

I've just realized that pressing alt+F9 does not permanently change my TOC. So I've once again pressed alt+F9 and then clicked on *one of* the fields and then chose "update fields". Again, this did not work. Or does the update fields command work in some other unfathomable way ...?

It's a tiresome process. Luckily, I'm not under any huge time pressure ...!