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#1
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Help desperately needed with printing problem
I've spent so long trying to work this out that I think I now can't see the
wood for the trees. I created my very first mail merge today in order to send out 250 letters. All was fine until I went to print it. The first letter was formatted perfectly on the paper, just where I wanted it to be. From then on however the text slipped further down the page until it was completely out of synch; unfortunately I didn't notice until halfway through the print run after I had used about 100 sheets of expensive headed paper. I'm thinking it must be a problem with how the original letter was formatted (I didn't do this part) but I can't for the life of me think how to correct it so that the letter prints in the same place on every page. As I said, I have never created a mail merge before, and am only really familiar with shifting text by using the delete and return buttons; I've never got into page breaks. Normally I would take the time to sort this out but time is something I don't have, I just need somebody to suggest things that I could be doing wrong and ways of putting them right. Many thanks in advance, Chrissie |
#2
Posted to microsoft.public.word.mailmerge.fields
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Help desperately needed with printing problem
The first thing I would try is unchecking Tools|Options|Print|Allow Letter
paper/A4 resizing, and verifying that the paper size is correct in both Word File|Page Setup and the default properties of the current printer. It is probably worth outputting to a new file rather than printing directly, at least while you'retesting. Then you can use Print|Preview, which /might/ show up some problems, and check the page setup again before printing (tocheap paper when testing, I hope). Best I can suggest for now. Peter Jamieson "Chrissie" wrote in message ... I've spent so long trying to work this out that I think I now can't see the wood for the trees. I created my very first mail merge today in order to send out 250 letters. All was fine until I went to print it. The first letter was formatted perfectly on the paper, just where I wanted it to be. From then on however the text slipped further down the page until it was completely out of synch; unfortunately I didn't notice until halfway through the print run after I had used about 100 sheets of expensive headed paper. I'm thinking it must be a problem with how the original letter was formatted (I didn't do this part) but I can't for the life of me think how to correct it so that the letter prints in the same place on every page. As I said, I have never created a mail merge before, and am only really familiar with shifting text by using the delete and return buttons; I've never got into page breaks. Normally I would take the time to sort this out but time is something I don't have, I just need somebody to suggest things that I could be doing wrong and ways of putting them right. Many thanks in advance, Chrissie |
#3
Posted to microsoft.public.word.mailmerge.fields
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Help desperately needed with printing problem
Thanks Peter, I will give that a go.
I'm sure it is something simple. I am doing this as a favour for my brother so I have been working on his computer; it's amazing how thrown your thought processes can be just by being on a different machine. Ugh, who would have a brother who needs letters sending out to his clients telling them the business premises are moving on the day before he moves??? |
#4
Posted to microsoft.public.word.mailmerge.fields
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Help desperately needed with printing problem
hi Peter - just thought I would let you know that I managed to sort it out,
thanks to you. Not sure what the problem actually was in the end, because I followed the steps you suggested and then checked the printer properties which had settings I had never seen before, frankly! Anyway, job done, many thanks. Chrissie |
#5
Posted to microsoft.public.word.mailmerge.fields
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Help desperately needed with printing problem
Glad you sorted it out and thanks for the feedback.
Peter Jamieson "Chrissie" wrote in message ... hi Peter - just thought I would let you know that I managed to sort it out, thanks to you. Not sure what the problem actually was in the end, because I followed the steps you suggested and then checked the printer properties which had settings I had never seen before, frankly! Anyway, job done, many thanks. Chrissie |
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