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#1
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Cross-reference headings not updating
Hi,
I'm using Word 2002 and going a bit crazy. I've got outline headings and I've updated two of them. They appear fine when I update my TOC, but when I go to reference them, they just don't appear in the list. Any ideas what I can do to get them into the list? The heading wants to start right after the last of the previous page. Then there is a page break and then my heading on the next page, which wraps to two lines. Then the line after that is normal. Thanks, Michele P.S. - Am I crazy to try outline numbering with 40 page document? The last thing I heard about was that Word didn't handle this very well. The document just grew. |
#3
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Robert M. Franz (RMF) wrote:
Hi Michele wrote: I'm using Word 2002 and going a bit crazy. I've got outline headings and I've updated two of them. They appear fine when I update my TOC, but when I go to reference them, they just don't appear in the list. Any ideas what I can do to get them into the list? The heading wants to start right after the last of the previous page. Then there is a page break and then my heading on the next page, which wraps to two lines. Then the line after that is normal. Let's settle this page break thing first, and maybe your worries with the heading will go away: don't use a hard page break here, never! Those beasts have no place at all in a structured longish document (same goes for empty paragraphs). If you need every heading of this type to start on a new page, then add the "Page break before" (paragraph property, in the second tab of the Format | Paragraph dialogue) to the style. "Keep lines together" and "Keep with next" are both good ideas for such heading styles (or for any heading styles, for that). If you do _not_ want every heading of this type to go to a new page, then add the "Page break before" property only to the one heading (the one "instance" of this style, so to speak). Now try again to reference to those headings. P.S. - Am I crazy to try outline numbering with 40 page document? The last thing I heard about was that Word didn't handle this very well. The document just grew. Not crazy, but you need to setup your outline numbering carefully. If everything's all right so far, you may leave it for the moment. Should anything strange happen, look at the standard pages for setting up outline numbering he See the section on "Numbering, bullets, Headings, Outlines" (by Shauna Kelly) http://www.shaunakelly.com/word/ Word's numbering explained (by John McGhie) http://word.mvps.org/FAQs/Numbering/...gExplained.htm How to do it in VBA (by Dave Rado) http://word.mvps.org/FAQs/Numbering/...tNumbering.htm HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word Hi Robert, I tried both your ideas, but unfortunatly neither works. I set the text on my page to both "Keep lines together" and "Keep with next", and they did, and the TOC worked, but still no selection in cross-reference heading. Then I tried the 'page break before' and again no go, although I like this one and will use it going forward. Let me know if you have any further ideas (I've worked 3 hours already trying to figure this out!). In the meantime, I will review the links you mentioned. You see, I need to prepare large documents. I am a certified Project Management Professional and I need to prepare large Project Plans with lots of outlining, tables, pictures, cross-references table of contents, appendices...the whole nine yards. I'm sure links you sent will come in handy. I have to learn this. Someone told me once that FrameMaker was better for this type of thing so if anyone has any opinion on that I'd appreciate some feedback. Also, I have a new book to write (well for the author). The first book she gave me half done in Word so I continued with it, but I'm wondering if there isn't better software to do that kind of thing, too. Thanks for your kind reply, Michele |
#4
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Hi Michele
mjones wrote: [..] I tried both your ideas, but unfortunatly neither works. I set the text on my page to both "Keep lines together" and "Keep with next", and they did, and the TOC worked, but still no selection in cross-reference heading. Then I tried the 'page break before' and again no go, although I like this one and will use it going forward. You deleted the hard pagebreak, too, right? Let me know if you have any further ideas (I've worked 3 hours already trying to figure this out!). In the meantime, I will review the links you mentioned. I couldn't imagine why the heading is not showing up in the Insert | Reference | Crossreference dialogue. Did you make sure that you have selected the correct category there ("Heading")? Is the heading style in question numbered (by Word's listnumbering, not "manually" or via a field numbering)? If so, what if you chose "Numbered items" as the category? You see, I need to prepare large documents. I am a certified Project Management Professional and I need to prepare large Project Plans with lots of outlining, tables, pictures, cross-references table of contents, appendices...the whole nine yards. I'm sure links you sent will come in handy. I have to learn this. http://word.mvps.org along with groups.google.com (searching in theses newsgroups here) will be your companion for a while, then! Someone told me once that FrameMaker was better for this type of thing so if anyone has any opinion on that I'd appreciate some feedback. I have but a one-week course experience with FrameMaker. It's a very old and thus pretty stable DTP application. But starting to learn it today doesn't seem like a very good investment IMHO (Adobe doesn't look too inclined to invest too much into the product anymore). It couldn't tempt me to learn more about it despite a handful of interesting features. Word is a huge application full of features that the casual user has no idea they're there, or how to use them. It lets you do one thing in a multitude of way, and usually only two or three ways are really advisable. Also, I have a new book to write (well for the author). The first book she gave me half done in Word so I continued with it, but I'm wondering if there isn't better software to do that kind of thing, too. You should use what you know best (and learn that tool better en route). "Best practice" would always be to create your own template and start from scratch (i.e., importing the text via the clipboard or as a raw text) and style everything through. A/_the_ starter for that would be: Creating a Template (Part II, by John McGhie) http://word.mvps.org/FAQs/Customizat...platePart2.htm [There's a short "Part I" article up on the same site, too.] If you run into trouble with a document that didn't originate in your own hands, then it's often a lot harder to determine (esp. from far away) what actually is going wrong. If you don't find the solution to your crossref problem soon, I can offer to take a look into a sample file (where you stripped out as much as possible while still retaining the bogus effect; you could send that one zipped up to my email address). Greetinx Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#5
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Hi Robert,
I finally fixed it by removing all the headings and putting them back in again. Yes, I deleted the hard page break and was using Word's listnumbering. You see, I have 15 appendices and only 12 and 13 were not showing in the list. So I had to be doing something right. I appreciate the advice on the software choices, too and will consider what you said very carefully. Thanks so much and have a great day, Michele |
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