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#1
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Word automatically inserts page break when printing
Hi,
I was wondering if anyone can help. I have constructed documents that use "Caption" to insert a table name and then "Cross-reference" to insert the reference to the table in the text. Everything seems fine until I go to print. When I print (including paper or converting to a .pdf), a page break is created automatically at the beginning of the Table cross-reference. For example, I would typically have a sentence that says. "These results are shown in Table 5." (Table 5 would be a text field that is a cross-reference to the table). When I print (without changing anything in the document) the text is converted to: "These results are shown in [page break] Table 5." I have had this problem with every document that I have created cross-references in and do not know how to fix this bug. Does anyone have any suggestions? I do need to keep the cross-references in. It will print fine if I convert the field text to regular text. Thanks |
#2
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Usual reason for this is that you've inserted a manual page break at the
start of "Table 5" and this is getting incorporated into the cross reference bookmark. To fix, firstly, don't use manual page breaks - use the paragraph "Page Break Before" setting (you could add this to the caption style if all your tables start on new pages). Secondly, train yourself never to insert at the beginning of a paragraph - put the cursor at the end of the previous paragraph and press Enter, then type or paste, then remove any extra paragraph end if necessary. This problem with bookmarks and cross references also applies to headings, and believe me it is quite feasible to get half a book to reappear in a cross reference if you get this wrong when reorganising chapters ;-) -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "JBrooks" wrote in message ... Hi, I was wondering if anyone can help. I have constructed documents that use "Caption" to insert a table name and then "Cross-reference" to insert the reference to the table in the text. Everything seems fine until I go to print. When I print (including paper or converting to a .pdf), a page break is created automatically at the beginning of the Table cross-reference. For example, I would typically have a sentence that says. "These results are shown in Table 5." (Table 5 would be a text field that is a cross-reference to the table). When I print (without changing anything in the document) the text is converted to: "These results are shown in [page break] Table 5." I have had this problem with every document that I have created cross-references in and do not know how to fix this bug. Does anyone have any suggestions? I do need to keep the cross-references in. It will fine if I convert the field text to regular text. Thanks |
#3
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Hi,
I tried the first solution (using "Page Break Before") and when I print it moves "Table 5" to the next line (at least it is on the same page). I'm not sure I understand the way to deal with the beginning of the paragraph issue as we have large documents with multiple tables that need to be referenced. I tried a few different permutations and couldn't get it to work. Any other ideas? Thanks again for all of your help, Jennifer "Margaret Aldis" wrote: Usual reason for this is that you've inserted a manual page break at the start of "Table 5" and this is getting incorporated into the cross reference bookmark. To fix, firstly, don't use manual page breaks - use the paragraph "Page Break Before" setting (you could add this to the caption style if all your tables start on new pages). Secondly, train yourself never to insert at the beginning of a paragraph - put the cursor at the end of the previous paragraph and press Enter, then type or paste, then remove any extra paragraph end if necessary. This problem with bookmarks and cross references also applies to headings, and believe me it is quite feasible to get half a book to reappear in a cross reference if you get this wrong when reorganising chapters ;-) -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "JBrooks" wrote in message ... Hi, I was wondering if anyone can help. I have constructed documents that use "Caption" to insert a table name and then "Cross-reference" to insert the reference to the table in the text. Everything seems fine until I go to print. When I print (including paper or converting to a .pdf), a page break is created automatically at the beginning of the Table cross-reference. For example, I would typically have a sentence that says. "These results are shown in Table 5." (Table 5 would be a text field that is a cross-reference to the table). When I print (without changing anything in the document) the text is converted to: "These results are shown in [page break] Table 5." I have had this problem with every document that I have created cross-references in and do not know how to fix this bug. Does anyone have any suggestions? I do need to keep the cross-references in. It will fine if I convert the field text to regular text. Thanks |
#4
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You'll have to use "Page break before" (found on the Line and Page
Breaks tab of FormatParagraph) *and* remove the manual page breaks. -- Stefan Blom Microsoft Word MVP "JBrooks" wrote in message ... Hi, I tried the first solution (using "Page Break Before") and when I print it moves "Table 5" to the next line (at least it is on the same page). I'm not sure I understand the way to deal with the beginning of the paragraph issue as we have large documents with multiple tables that need to be referenced. I tried a few different permutations and couldn't get it to work. Any other ideas? Thanks again for all of your help, Jennifer "Margaret Aldis" wrote: Usual reason for this is that you've inserted a manual page break at the start of "Table 5" and this is getting incorporated into the cross reference bookmark. To fix, firstly, don't use manual page breaks - use the paragraph "Page Break Before" setting (you could add this to the caption style if all your tables start on new pages). Secondly, train yourself never to insert at the beginning of a paragraph - put the cursor at the end of the previous paragraph and press Enter, then type or paste, then remove any extra paragraph end if necessary. This problem with bookmarks and cross references also applies to headings, and believe me it is quite feasible to get half a book to reappear in a cross reference if you get this wrong when reorganising chapters ;-) -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "JBrooks" wrote in message ... Hi, I was wondering if anyone can help. I have constructed documents that use "Caption" to insert a table name and then "Cross-reference" to insert the reference to the table in the text. Everything seems fine until I go to print. When I print (including paper or converting to a .pdf), a page break is created automatically at the beginning of the Table cross-reference. For example, I would typically have a sentence that says. "These results are shown in Table 5." (Table 5 would be a text field that is a cross-reference to the table). When I print (without changing anything in the document) the text is converted to: "These results are shown in [page break] Table 5." I have had this problem with every document that I have created cross-references in and do not know how to fix this bug. Does anyone have any suggestions? I do need to keep the cross-references in. It will fine if I convert the field text to regular text. Thanks |
#5
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Hi,
When I use "Page Break Before" and remove the manual page breaks, the entire paragraph moves when I print (eg, the text before the reference). When I put a hard return in the cross-reference moves to the next line when I print. Thanks "Stefan Blom" wrote: You'll have to use "Page break before" (found on the Line and Page Breaks tab of FormatParagraph) *and* remove the manual page breaks. -- Stefan Blom Microsoft Word MVP "JBrooks" wrote in message ... Hi, I tried the first solution (using "Page Break Before") and when I print it moves "Table 5" to the next line (at least it is on the same page). I'm not sure I understand the way to deal with the beginning of the paragraph issue as we have large documents with multiple tables that need to be referenced. I tried a few different permutations and couldn't get it to work. Any other ideas? Thanks again for all of your help, Jennifer "Margaret Aldis" wrote: Usual reason for this is that you've inserted a manual page break at the start of "Table 5" and this is getting incorporated into the cross reference bookmark. To fix, firstly, don't use manual page breaks - use the paragraph "Page Break Before" setting (you could add this to the caption style if all your tables start on new pages). Secondly, train yourself never to insert at the beginning of a paragraph - put the cursor at the end of the previous paragraph and press Enter, then type or paste, then remove any extra paragraph end if necessary. This problem with bookmarks and cross references also applies to headings, and believe me it is quite feasible to get half a book to reappear in a cross reference if you get this wrong when reorganising chapters ;-) -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "JBrooks" wrote in message ... Hi, I was wondering if anyone can help. I have constructed documents that use "Caption" to insert a table name and then "Cross-reference" to insert the reference to the table in the text. Everything seems fine until I go to print. When I print (including paper or converting to a .pdf), a page break is created automatically at the beginning of the Table cross-reference. For example, I would typically have a sentence that says. "These results are shown in Table 5." (Table 5 would be a text field that is a cross-reference to the table). When I print (without changing anything in the document) the text is converted to: "These results are shown in [page break] Table 5." I have had this problem with every document that I have created cross-references in and do not know how to fix this bug. Does anyone have any suggestions? I do need to keep the cross-references in. It will fine if I convert the field text to regular text. Thanks |
#6
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That is what you would expect, since "Page break before" applies to an
entire paragraph. Go to the previous paragraph and press ENTER. Into the empty paragraph thus created cut and paste the text which is now in the same paragraph as the caption, but shouldn't be. -- Stefan Blom Microsoft Word MVP "JBrooks" wrote in message ... Hi, When I use "Page Break Before" and remove the manual page breaks, the entire paragraph moves when I print (eg, the text before the reference). When I put a hard return in the cross-reference moves to the next line when I print. Thanks "Stefan Blom" wrote: You'll have to use "Page break before" (found on the Line and Page Breaks tab of FormatParagraph) *and* remove the manual page breaks. -- Stefan Blom Microsoft Word MVP "JBrooks" wrote in message ... Hi, I tried the first solution (using "Page Break Before") and when I print it moves "Table 5" to the next line (at least it is on the same page). I'm not sure I understand the way to deal with the beginning of the paragraph issue as we have large documents with multiple tables that need to be referenced. I tried a few different permutations and couldn't get it to work. Any other ideas? Thanks again for all of your help, Jennifer "Margaret Aldis" wrote: Usual reason for this is that you've inserted a manual page break at the start of "Table 5" and this is getting incorporated into the cross reference bookmark. To fix, firstly, don't use manual page breaks - use the paragraph "Page Break Before" setting (you could add this to the caption style if all your tables start on new pages). Secondly, train yourself never to insert at the beginning of a paragraph - put the cursor at the end of the previous paragraph and press Enter, then type or paste, then remove any extra paragraph end if necessary. This problem with bookmarks and cross references also applies to headings, and believe me it is quite feasible to get half a book to reappear in a cross reference if you get this wrong when reorganising chapters ;-) -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "JBrooks" wrote in message ... Hi, I was wondering if anyone can help. I have constructed documents that use "Caption" to insert a table name and then "Cross-reference" to insert the reference to the table in the text. Everything seems fine until I go to print. When I print (including paper or converting to a ..pdf), a page break is created automatically at the beginning of the Table cross-reference. For example, I would typically have a sentence that says. "These results are shown in Table 5." (Table 5 would be a text field that is a cross-reference to the table). When I print (without changing anything in the document) the text is converted to: "These results are shown in [page break] Table 5." I have had this problem with every document that I have created cross-references in and do not know how to fix this bug. Does anyone have any suggestions? I do need to keep the cross-references in. It will fine if I convert the field text to regular text. Thanks |
#7
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I'm afraid I don't understand what you mean by "the entire paragraph moves
when I print". Perhaps you have swept other text into the hidden bookmark, and the update fields on print is showing this? To get a hold of this, it's helpful to use Tools Options View to turn field code shading on "Always" so you see the full cross reference shaded. Right click and update field to see what you'll get when you print - if you see stuff other than the Table reference shaded, or if updating introduces blank lines etc., this is being picked up from the bookmark. You can see what exactly is contained in the hidden bookmark as follows: Put your cursor in the referenced caption Insert Bookmark to open Bookmark dialog In the dialog, check Hidden bookmarks (if already checked, turn off then on again). You should see a bookmark starting _Ref highlighted. Use Go To button to select the extent of the bookmark. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "JBrooks" wrote in message ... Hi, When I use "Page Break Before" and remove the manual page breaks, the entire paragraph moves when I print (eg, the text before the reference). When I put a hard return in the cross-reference moves to the next line when I print. Thanks "Stefan Blom" wrote: You'll have to use "Page break before" (found on the Line and Page Breaks tab of FormatParagraph) *and* remove the manual page breaks. -- Stefan Blom Microsoft Word MVP "JBrooks" wrote in message ... Hi, I tried the first solution (using "Page Break Before") and when I print it moves "Table 5" to the next line (at least it is on the same page). I'm not sure I understand the way to deal with the beginning of the paragraph issue as we have large documents with multiple tables that need to be referenced. I tried a few different permutations and couldn't get it to work. Any other ideas? Thanks again for all of your help, Jennifer "Margaret Aldis" wrote: Usual reason for this is that you've inserted a manual page break at the start of "Table 5" and this is getting incorporated into the cross reference bookmark. To fix, firstly, don't use manual page breaks - use the paragraph "Page Break Before" setting (you could add this to the caption style if all your tables start on new pages). Secondly, train yourself never to insert at the beginning of a paragraph - put the cursor at the end of the previous paragraph and press Enter, then type or paste, then remove any extra paragraph end if necessary. This problem with bookmarks and cross references also applies to headings, and believe me it is quite feasible to get half a book to reappear in a cross reference if you get this wrong when reorganising chapters ;-) -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "JBrooks" wrote in message ... Hi, I was wondering if anyone can help. I have constructed documents that use "Caption" to insert a table name and then "Cross-reference" to insert the reference to the table in the text. Everything seems fine until I go to print. When I print (including paper or converting to a .pdf), a page break is created automatically at the beginning of the Table cross-reference. For example, I would typically have a sentence that says. "These results are shown in Table 5." (Table 5 would be a text field that is a cross-reference to the table). When I print (without changing anything in the document) the text is converted to: "These results are shown in [page break] Table 5." I have had this problem with every document that I have created cross-references in and do not know how to fix this bug. Does anyone have any suggestions? I do need to keep the cross-references in. It will fine if I convert the field text to regular text. Thanks |
#8
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Hi,
Thank you both for your help! I finally got it to work. I always have the field code shaded but the full cross reference wasn't shaded so I was confused. When I used the Bookmark method, I was able to figure out what was actually included in the field codes and then copied the paragraph that included field text and deleted the original text and that seemed to work. It would be helpful to see the ability to edit the document with the bookmark dialog box open. Thanks again for all of your help! "Margaret Aldis" wrote: I'm afraid I don't understand what you mean by "the entire paragraph moves when I print". Perhaps you have swept other text into the hidden bookmark, and the update fields on print is showing this? To get a hold of this, it's helpful to use Tools Options View to turn field code shading on "Always" so you see the full cross reference shaded. Right click and update field to see what you'll get when you print - if you see stuff other than the Table reference shaded, or if updating introduces blank lines etc., this is being picked up from the bookmark. You can see what exactly is contained in the hidden bookmark as follows: Put your cursor in the referenced caption Insert Bookmark to open Bookmark dialog In the dialog, check Hidden bookmarks (if already checked, turn off then on again). You should see a bookmark starting _Ref highlighted. Use Go To button to select the extent of the bookmark. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "JBrooks" wrote in message ... Hi, When I use "Page Break Before" and remove the manual page breaks, the entire paragraph moves when I print (eg, the text before the reference). When I put a hard return in the cross-reference moves to the next line when I print. Thanks "Stefan Blom" wrote: You'll have to use "Page break before" (found on the Line and Page Breaks tab of FormatParagraph) *and* remove the manual page breaks. -- Stefan Blom Microsoft Word MVP "JBrooks" wrote in message ... Hi, I tried the first solution (using "Page Break Before") and when I print it moves "Table 5" to the next line (at least it is on the same page). I'm not sure I understand the way to deal with the beginning of the paragraph issue as we have large documents with multiple tables that need to be referenced. I tried a few different permutations and couldn't get it to work. Any other ideas? Thanks again for all of your help, Jennifer "Margaret Aldis" wrote: Usual reason for this is that you've inserted a manual page break at the start of "Table 5" and this is getting incorporated into the cross reference bookmark. To fix, firstly, don't use manual page breaks - use the paragraph "Page Break Before" setting (you could add this to the caption style if all your tables start on new pages). Secondly, train yourself never to insert at the beginning of a paragraph - put the cursor at the end of the previous paragraph and press Enter, then type or paste, then remove any extra paragraph end if necessary. This problem with bookmarks and cross references also applies to headings, and believe me it is quite feasible to get half a book to reappear in a cross reference if you get this wrong when reorganising chapters ;-) -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "JBrooks" wrote in message ... Hi, I was wondering if anyone can help. I have constructed documents that use "Caption" to insert a table name and then "Cross-reference" to insert the reference to the table in the text. Everything seems fine until I go to print. When I print (including paper or converting to a .pdf), a page break is created automatically at the beginning of the Table cross-reference. For example, I would typically have a sentence that says. "These results are shown in Table 5." (Table 5 would be a text field that is a cross-reference to the table). When I print (without changing anything in the document) the text is converted to: "These results are shown in [page break] Table 5." I have had this problem with every document that I have created cross-references in and do not know how to fix this bug. Does anyone have any suggestions? I do need to keep the cross-references in. It will fine if I convert the field text to regular text. Thanks |
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