Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.newusers
|
|||
|
|||
Multilevel sorting
I need to combine two files; each containing a long alphabetical list of main
entries, each main entry containing alphabetical subentries that must remain with their respective main entry. How do I do a sort of this level so that I end up with one larger file, containing all main entries of both files, alphaetized, but each of the main entries keeping their respective subentries? Many thanks, Tobiah |
#2
Posted to microsoft.public.word.newusers
|
|||
|
|||
Multilevel sorting
If the main entries are formatted with a heading style, you can use Outline
view; see http://word.mvps.org/FAQs/Formatting/UsingOLView.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "tobiahw" u22918@uwe wrote in message news:61a28083699d0@uwe... I need to combine two files; each containing a long alphabetical list of main entries, each main entry containing alphabetical subentries that must remain with their respective main entry. How do I do a sort of this level so that I end up with one larger file, containing all main entries of both files, alphaetized, but each of the main entries keeping their respective subentries? Many thanks, Tobiah |
#3
Posted to microsoft.public.word.newusers
|
|||
|
|||
Multilevel sorting
Thank you for showing me this information.
How do I format the main entries with a heading style? I see how the source shows how to use it once you have formatted it, but how to get there in the first place? Many thanks, Tobiah Suzanne S. Barnhill wrote: If the main entries are formatted with a heading style, you can use Outline view; see http://word.mvps.org/FAQs/Formatting/UsingOLView.htm I need to combine two files; each containing a long alphabetical list of main entries, each main entry containing alphabetical subentries that must remain [quoted text clipped - 5 lines] Tobiah |
#4
Posted to microsoft.public.word.newusers
|
|||
|
|||
Multilevel sorting
Click in the paragraph and apply the style by selecting it from the Styles
dropdown or Styles and Formatting task pane. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "tobiahw" u22918@uwe wrote in message news:61a496273249b@uwe... Thank you for showing me this information. How do I format the main entries with a heading style? I see how the source shows how to use it once you have formatted it, but how to get there in the first place? Many thanks, Tobiah Suzanne S. Barnhill wrote: If the main entries are formatted with a heading style, you can use Outline view; see http://word.mvps.org/FAQs/Formatting/UsingOLView.htm I need to combine two files; each containing a long alphabetical list of main entries, each main entry containing alphabetical subentries that must remain [quoted text clipped - 5 lines] Tobiah |
#5
Posted to microsoft.public.word.newusers
|
|||
|
|||
Multilevel sorting
Thank you.
I tried applying it to the two indexes I want to collate, but I do not get heading levels by using this method. Suzanne S. Barnhill wrote: Click in the paragraph and apply the style by selecting it from the Styles dropdown or Styles and Formatting task pane. Thank you for showing me this information. [quoted text clipped - 14 lines] Tobiah -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...neral/200606/1 |
#6
Posted to microsoft.public.word.newusers
|
|||
|
|||
Multilevel sorting
What is the format of the "indexes" you are dealing with. And are these
INDEX fields (or TOC fields)? If each line in the index is a separate paragraph, you should be able to apply heading paragraph styles to the main entries. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "tobiahw via OfficeKB.com" u22918@uwe wrote in message news:61aa8fefd3953@uwe... Thank you. I tried applying it to the two indexes I want to collate, but I do not get heading levels by using this method. Suzanne S. Barnhill wrote: Click in the paragraph and apply the style by selecting it from the Styles dropdown or Styles and Formatting task pane. Thank you for showing me this information. [quoted text clipped - 14 lines] Tobiah -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...neral/200606/1 |
#7
Posted to microsoft.public.word.newusers
|
|||
|
|||
Multilevel sorting
There are two indexes I have made with the normal default settings, page view,
and no special formatting yet. For instance: (where indicates indented space) Aardvarks, 78 fat, 123 skinny, 45 tough, 765 It will be about a total of 200 pages between the two files, so you can see it would greatly help to do this automatically, without having to manually collate all the thousands of entries. Suzanne S. Barnhill wrote: What is the format of the "indexes" you are dealing with. And are these INDEX fields (or TOC fields)? If each line in the index is a separate paragraph, you should be able to apply heading paragraph styles to the main entries. Thank you. [quoted text clipped - 9 lines] Tobiah -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...neral/200606/1 |
#8
Posted to microsoft.public.word.newusers
|
|||
|
|||
Multilevel sorting
I guarantee that if you apply Heading 1 style to each main entry, you will
be able to sort this in Outline view. This assumes that there is a paragraph break at the end of each line. If you have line breaks within entries (so that each main entry is a single paragraph), it will be even easier: just use Table | Sort.' If your current set up has an empty paragraph (blank line) between main entries, replace ^p with ^l (lowercase L), then replace ^l^l with ^p and you will have the required format for using Table | Sort. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "tobiahw via OfficeKB.com" u22918@uwe wrote in message news:61ab48d643964@uwe... There are two indexes I have made with the normal default settings, page view, and no special formatting yet. For instance: (where indicates indented space) Aardvarks, 78 fat, 123 skinny, 45 tough, 765 It will be about a total of 200 pages between the two files, so you can see it would greatly help to do this automatically, without having to manually collate all the thousands of entries. Suzanne S. Barnhill wrote: What is the format of the "indexes" you are dealing with. And are these INDEX fields (or TOC fields)? If each line in the index is a separate paragraph, you should be able to apply heading paragraph styles to the main entries. Thank you. [quoted text clipped - 9 lines] Tobiah -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...neral/200606/1 |
#9
Posted to microsoft.public.word.newusers
|
|||
|
|||
Multilevel sorting
So would I highlight each main entry and choose Heading 1 style, or is there
a way to globally apply it? Suzanne S. Barnhill wrote: I guarantee that if you apply Heading 1 style to each main entry, you will be able to sort this in Outline view. This assumes that there is a paragraph break at the end of each line. If you have line breaks within entries (so that each main entry is a single paragraph), it will be even easier: just use Table | Sort.' If your current set up has an empty paragraph (blank line) between main entries, replace ^p with ^l (lowercase L), then replace ^l^l with ^p and you will have the required format for using Table | Sort. There are two indexes I have made with the normal default settings, page view, and no special formatting yet. For instance: [quoted text clipped - 19 lines] Tobiah -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...neral/200606/1 |
#10
Posted to microsoft.public.word.newusers
|
|||
|
|||
Multilevel sorting
Unless you can work out a search term that will find only your main entries,
the only way to do this is manually. Click in a main entry, apply Heading 1; click in the next and press F4 (repeat); continue as needed. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "tobiahw via OfficeKB.com" u22918@uwe wrote in message news:61b1dfe4f95a7@uwe... So would I highlight each main entry and choose Heading 1 style, or is there a way to globally apply it? Suzanne S. Barnhill wrote: I guarantee that if you apply Heading 1 style to each main entry, you will be able to sort this in Outline view. This assumes that there is a paragraph break at the end of each line. If you have line breaks within entries (so that each main entry is a single paragraph), it will be even easier: just use Table | Sort.' If your current set up has an empty paragraph (blank line) between main entries, replace ^p with ^l (lowercase L), then replace ^l^l with ^p and you will have the required format for using Table | Sort. There are two indexes I have made with the normal default settings, page view, and no special formatting yet. For instance: [quoted text clipped - 19 lines] Tobiah -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...neral/200606/1 |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Outline Numbering (now Multilevel Lists) in Word 2007 | Microsoft Word Help | |||
Need option to ignore quotation marks in sorting bibliography. | Microsoft Word Help | |||
Sorting by Dates | Microsoft Word Help | |||
Sorting a table while keeping some related rows together | Tables | |||
Sorting - Toolbar or Menubar? | Tables |