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#1
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Using background in mailmerge?
I want to create a simple mailmerge for our company. We use timesheets to
record time spent on files, one per week. At the beginning of each 2 week pay perior our receptionist has to MANUALLY write everone's name on their own sheet, as well as the dates of the week, and other simple data. I was wondering if there is a way to use the scanned document (which I already scanned) and use it as a background, and create mailmerge fields where I could create a database of all the employees, so that each one doesn't need to be written by hand (about 50 + per week). Thanks. |
#2
Posted to microsoft.public.word.mailmerge.fields
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Using background in mailmerge?
Mailmerge can certainly be used to populate the time cards. Using the
scanned document as background can be done, but it may be better to reconstruct the form as a Word document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Rachael" wrote in message ... I want to create a simple mailmerge for our company. We use timesheets to record time spent on files, one per week. At the beginning of each 2 week pay perior our receptionist has to MANUALLY write everone's name on their own sheet, as well as the dates of the week, and other simple data. I was wondering if there is a way to use the scanned document (which I already scanned) and use it as a background, and create mailmerge fields where I could create a database of all the employees, so that each one doesn't need to be written by hand (about 50 + per week). Thanks. |
#3
Posted to microsoft.public.word.mailmerge.fields
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Using background in mailmerge?
That's what I was thinking, but management has specifically asked that NO
changes be made and I MUST use a scanned copy of the form if I am going to do this. I am using Office 97, if that helps. My problem is that when I insert the scanned copy as a background, it is portrait, but I need it landscape. Because it is a background, for some reason, the view defaults to "online view" and I can't get it to view landscape. Therefore, I can't enter in fields or data. Any ideas? "Doug Robbins - Word MVP" wrote: Mailmerge can certainly be used to populate the time cards. Using the scanned document as background can be done, but it may be better to reconstruct the form as a Word document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Rachael" wrote in message ... I want to create a simple mailmerge for our company. We use timesheets to record time spent on files, one per week. At the beginning of each 2 week pay perior our receptionist has to MANUALLY write everone's name on their own sheet, as well as the dates of the week, and other simple data. I was wondering if there is a way to use the scanned document (which I already scanned) and use it as a background, and create mailmerge fields where I could create a database of all the employees, so that each one doesn't need to be written by hand (about 50 + per week). Thanks. |
#4
Posted to microsoft.public.word.mailmerge.fields
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Using background in mailmerge?
Wait. never mind. I figured it out. I used Insert Picture and did it that
way, instead of a background and it worked. "Rachael" wrote: That's what I was thinking, but management has specifically asked that NO changes be made and I MUST use a scanned copy of the form if I am going to do this. I am using Office 97, if that helps. My problem is that when I insert the scanned copy as a background, it is portrait, but I need it landscape. Because it is a background, for some reason, the view defaults to "online view" and I can't get it to view landscape. Therefore, I can't enter in fields or data. Any ideas? "Doug Robbins - Word MVP" wrote: Mailmerge can certainly be used to populate the time cards. Using the scanned document as background can be done, but it may be better to reconstruct the form as a Word document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Rachael" wrote in message ... I want to create a simple mailmerge for our company. We use timesheets to record time spent on files, one per week. At the beginning of each 2 week pay perior our receptionist has to MANUALLY write everone's name on their own sheet, as well as the dates of the week, and other simple data. I was wondering if there is a way to use the scanned document (which I already scanned) and use it as a background, and create mailmerge fields where I could create a database of all the employees, so that each one doesn't need to be written by hand (about 50 + per week). Thanks. |
#5
Posted to microsoft.public.word.mailmerge.fields
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Using background in mailmerge?
You will probably need to rotate the image in some graphics software and
then insert it into a Word document and format it so that it si behind the text. You would then position the text that you want to insert in the appropriate places, probably using a table with fixed cell dimensions so that things to not move around. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Rachael" wrote in message ... That's what I was thinking, but management has specifically asked that NO changes be made and I MUST use a scanned copy of the form if I am going to do this. I am using Office 97, if that helps. My problem is that when I insert the scanned copy as a background, it is portrait, but I need it landscape. Because it is a background, for some reason, the view defaults to "online view" and I can't get it to view landscape. Therefore, I can't enter in fields or data. Any ideas? "Doug Robbins - Word MVP" wrote: Mailmerge can certainly be used to populate the time cards. Using the scanned document as background can be done, but it may be better to reconstruct the form as a Word document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Rachael" wrote in message ... I want to create a simple mailmerge for our company. We use timesheets to record time spent on files, one per week. At the beginning of each 2 week pay perior our receptionist has to MANUALLY write everone's name on their own sheet, as well as the dates of the week, and other simple data. I was wondering if there is a way to use the scanned document (which I already scanned) and use it as a background, and create mailmerge fields where I could create a database of all the employees, so that each one doesn't need to be written by hand (about 50 + per week). Thanks. |
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