[Suzanne S. Barnhill]

And FWIW, here are my instructions for that to another recent questioner
(unedited):

Some of the things you ask for are easy enough. For "Section 1, page 1/15,"
you would use "Section { SECTION }, page { PAGE }/{ SECTIONPAGES }, and for
"page 23 of 65," the second number is provided by the { NUMPAGES } field.

The difficult part is the first number in this latter arrangement, because
the { PAGE } field always returns the page number that would be printed on
the page (even if it doesn't print), and you're restarting numbering in each
section. So you're going to have to use a calculated page number, and this
calculation is going to be different for each section, so the footers will
have to be unlinked.

You'll need to insert a bookmark on the last page of each section; for
simplicity, let's say we'll label the bookmarks Section1, Section2, etc.
Make sure you insert the bookmark somewhere that will be sure to be the last
page but where it is not likely to be inadvertently deleted.

Your Page X of Y in Section 1 will be a straightforward { PAGE } of {
NUMPAGES}.

In Section 2, you'll need to add the current page number to the number of
pages in Section 1, which you'll do by referencing the page number on the
last page of Section 1: { = { PAGEREF Section1 } + { PAGE } } of {
NUMPAGES }.

Each subsequent section will have to add a PAGEREF to the bookmark on the
last page of the preceding section, so Section 3 would be: { = { PAGEREF
Section1 } + { PAGEREF Section2 } + { PAGE } } of { NUMPAGES }.

As you can see, this is very cumbersome; unless this is absolutely required,
it is rarely worth the effort.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Jay Freedman" wrote in message
...
It's more complicated than that, I'm afraid.

Brian, if you look at the fields embedded in the standard Page X of Y
insert,
the X is a Page field and the Y is a NumPages field.

The Page field always displays the "logical" page number -- that is, if
you
restart page numbering at the beginning of the section, then the Page
field will
display 1 on the first page of the section and so forth. Evidently you
haven't
done any restart, which is why the Page field is showing 5.

The NumPages field always displays the total number of pages in the
document --
in your case, 101. Suzanne suggested changing this field to a SectionPages
field, which shows the number of pages in the current section. That is
what you
want.

So you need to do both things, restart page numbering at 1 in each section
_and_
replace the NumPages field with a SectionPages field. That will get the
right
results in the header.

But now you'll have a problem in the footer, because there is no simple
field
that will display the running total of physical pages. That's why my
original
reply included this:

... If there are multiple sections with restarted page
numbering, you'll have to construct a formula field to add the current
page
number to the running total from the last page of the preceding
section.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so all
may benefit.

On Wed, 17 Jun 2009 10:23:38 -0500, "Suzanne S. Barnhill"

wrote:

You need to use SectionPages instead of NumPages for the Y.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Brian T" wrote in message
...
The Page X of Y in the header gives me page number of the document and
the
number of pages on the document. For example, the document has 10
sections
and 101 pages. Section 3 has 4 pages starting on document page 5. I am
trying to get the header to be Page 1 of 4, etc. and have the document
page
in the footer. I tried inserting Page X of Y and Page 5 of 101 was
inserted
not Page 1 of 4.

Any other thoughts?

"Jay Freedman" wrote:

On Wed, 17 Jun 2009 04:49:01 -0700, Brian T

wrote:

I am putting together a document with several sections and would like
to
have
in the header Page X of Y, and in the footer the running page number
of
the
entire document.

If you have Word 2003 or earlier, open the header area (View Header
and
Footer), which causes the Header & Footer toolbar to appear. Click the
Insert
AutoText button and choose "Page X of Y" from the list.

If you have Word 2007, right-click the header area and choose Edit
Header. That
causes the Header & Footer Tools tab of the ribbon to appear. Click the
Page
Number button, choose Top of Page, and then choose the "Page X of Y"
entry from
the list.

You can then edit the footer. If there's only one section in the
document, the
running page number will be a Page field exactly the same as the X part
of the
"Page X of Y" entry. If there are multiple sections with restarted page
numbering, you'll have to construct a formula field to add the current
page
number to the running total from the last page of the preceding
section.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup
so all may benefit.