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Word 2007 AutoText and Styles?
In Word 2000 I could create a style, name it and then select that style in my
document, type the text I wanted related to that style, highlight that text, Click on Insert, Autotext, Autotext then apply a name to that entry. Once all this was completed, on my toolbar under the "all entries" button I could choose that style name and then have those named autotext items availabe under that particular style to be inserted into my document. I had this style associated with a template I use all the time to share such things with co-workers. We now have Word 2007 and I can't figure out how to add those listed text items saved as Autotext to a style. My created styles made the jump from 2000 to 2007, but the autotext entries did not. How do I associate the two in 2007 so that the autotext entries list under a named style? -- John R. |
#2
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Word 2007 AutoText and Styles?
Hi John,
There has been a paradigm shift in Word 2007 and you can no longer classify/group AutoText entries according to a style name. Instead, Word 2007 now has "Building Blocks", which you can categorize and group much more flexibly and transparently. Look in the Ribbon's Insert tab, Quick parts dropdown for the "Building Blocks Organizer". Unfortunately, I don't know of any way you can present a "filtered" list to your users in as simple a manner as you did in previous versions of Word. You'd need some kind of macro to manage tracking when the user has applied a style, and populating a list accordingly. Simplest might be to create a set of building blocks that contain Content Controls of type "Building block". Each of these would be pre-linked to a set of Building Blocks corresponding to a certain style. The user would insert the content control for the style being used, then select an entry from the content control's list. Not as elegant, but should be possible without using a macro. In Word 2000 I could create a style, name it and then select that style in my document, type the text I wanted related to that style, highlight that text, Click on Insert, Autotext, Autotext then apply a name to that entry. Once all this was completed, on my toolbar under the "all entries" button I could choose that style name and then have those named autotext items availabe under that particular style to be inserted into my document. I had this style associated with a template I use all the time to share such things with co-workers. We now have Word 2007 and I can't figure out how to add those listed text items saved as Autotext to a style. My created styles made the jump from 2000 to 2007, but the autotext entries did not. How do I associate the two in 2007 so that the autotext entries list under a named style? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#3
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Word 2007 AutoText and Styles?
Alternatively, Greg Maxey has explained a method for creating custom
Building Block galleries that are similar to AutoText lists by style; see http://gregmaxey.mvps.org/Buiild_Emp...BB_Gallery.htm. For a primer on AT vs. BB, see http://gregmaxey.mvps.org/Word2007_B...&_AutoText.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Cindy M." wrote in message news:VA.000014f3.777b4efd@vistapc... Hi John, There has been a paradigm shift in Word 2007 and you can no longer classify/group AutoText entries according to a style name. Instead, Word 2007 now has "Building Blocks", which you can categorize and group much more flexibly and transparently. Look in the Ribbon's Insert tab, Quick parts dropdown for the "Building Blocks Organizer". Unfortunately, I don't know of any way you can present a "filtered" list to your users in as simple a manner as you did in previous versions of Word. You'd need some kind of macro to manage tracking when the user has applied a style, and populating a list accordingly. Simplest might be to create a set of building blocks that contain Content Controls of type "Building block". Each of these would be pre-linked to a set of Building Blocks corresponding to a certain style. The user would insert the content control for the style being used, then select an entry from the content control's list. Not as elegant, but should be possible without using a macro. In Word 2000 I could create a style, name it and then select that style in my document, type the text I wanted related to that style, highlight that text, Click on Insert, Autotext, Autotext then apply a name to that entry. Once all this was completed, on my toolbar under the "all entries" button I could choose that style name and then have those named autotext items availabe under that particular style to be inserted into my document. I had this style associated with a template I use all the time to share such things with co-workers. We now have Word 2007 and I can't figure out how to add those listed text items saved as Autotext to a style. My created styles made the jump from 2000 to 2007, but the autotext entries did not. How do I associate the two in 2007 so that the autotext entries list under a named style? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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