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multiple indexes
I am teaching myself to create an index, using MSWord's Help program: so far
so good, but I need to create both a subject index and an author index in a medical textbook. Word offers only an Index, a Table of Contents, a Table of Figures and/or a Table of Authorities. What I need is two separate indexes. I think I'm using Word2002 (it's hard to tell with it running) with Windows XP. |
#2
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multiple indexes
You need to add a "switch" to each index entry and a corresponding
"switch" in each of the two index fields. All the index entries are created by making fields in the document. Each field has a "keyword", which is the letters XE at the beginning. Then there is the entry itself, between quotes. Optionally, you can include switches, each of which consists of a backslash, a letter, and some other information. Look at the Help topic on "Field codes: XE (Index Entry) field" for the list of possible switches. The one you're interested in is the \f "Type" switch. In the entries that belong in the subject index, include a switch that looks like \f "s" -- for example { XE "general history" \f "s" } In the entries that belong in the author index, use \f "a" as in { XE "Marx, Groucho" \f "a" } At the end of the document, insert an index field for the subject index (which may contain other switches besides this one): { INDEX \f "s" } and one for the author index: { INDEX \f "a" } Each index will show only the entries with the corresponding switch. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sat, 8 Apr 2006 14:09:01 -0700, Mme_Huguier wrote: I am teaching myself to create an index, using MSWord's Help program: so far so good, but I need to create both a subject index and an author index in a medical textbook. Word offers only an Index, a Table of Contents, a Table of Figures and/or a Table of Authorities. What I need is two separate indexes. I think I'm using Word2002 (it's hard to tell with it running) with Windows XP. |
#3
Posted to microsoft.public.word.docmanagement
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multiple indexes
Very clear. Thank you.
"Jay Freedman" wrote: You need to add a "switch" to each index entry and a corresponding "switch" in each of the two index fields. All the index entries are created by making fields in the document. Each field has a "keyword", which is the letters XE at the beginning. Then there is the entry itself, between quotes. Optionally, you can include switches, each of which consists of a backslash, a letter, and some other information. Look at the Help topic on "Field codes: XE (Index Entry) field" for the list of possible switches. The one you're interested in is the \f "Type" switch. In the entries that belong in the subject index, include a switch that looks like \f "s" -- for example { XE "general history" \f "s" } In the entries that belong in the author index, use \f "a" as in { XE "Marx, Groucho" \f "a" } At the end of the document, insert an index field for the subject index (which may contain other switches besides this one): { INDEX \f "s" } and one for the author index: { INDEX \f "a" } Each index will show only the entries with the corresponding switch. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sat, 8 Apr 2006 14:09:01 -0700, Mme_Huguier wrote: I am teaching myself to create an index, using MSWord's Help program: so far so good, but I need to create both a subject index and an author index in a medical textbook. Word offers only an Index, a Table of Contents, a Table of Figures and/or a Table of Authorities. What I need is two separate indexes. I think I'm using Word2002 (it's hard to tell with it running) with Windows XP. |
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