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#1
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inserting automatic words counts in word 2007
Is it possible to insert a word count in the footer of a Word document
similar to inserting the date & time whenever a document is changed? -- Millie |
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#2
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inserting automatic words counts in word 2007
Hi Millie,
Yes, there's a NUMWORDS field, which you can create by pressing Ctrl-F9 to create a pair of field braces (ie '{ }') then typing 'NUMWORDS' between the field braces, thus '{NUMWORDS}', and pressing F9. Note two things about this: 1. Word's idea of a word count isn't what you might expect. For example, decimal numbers with thousands separators will be counted as multiple words. 2. The NUMWORDS field will count itself when you update it. -- Cheers macropod [MVP - Microsoft Word] "Millie" wrote in message ... Is it possible to insert a word count in the footer of a Word document similar to inserting the date & time whenever a document is changed? -- Millie |
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#3
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inserting automatic words counts in word 2007
Yes. Insert tab, Quick Parts, Field, Category=All, Field name=DocProperty,
Property=Words. Or... press Ctrl+F9, type "DOCPROPERTY Words" without the quotes, then press F9. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Millie" wrote in message ... Is it possible to insert a word count in the footer of a Word document similar to inserting the date & time whenever a document is changed? -- Millie |
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#4
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inserting automatic words counts in word 2007
Hi
Does that mean that commas and full stops are also counted as words? -- Millie "macropod" wrote: Hi Millie, Yes, there's a NUMWORDS field, which you can create by pressing Ctrl-F9 to create a pair of field braces (ie '{ }') then typing 'NUMWORDS' between the field braces, thus '{NUMWORDS}', and pressing F9. Note two things about this: 1. Word's idea of a word count isn't what you might expect. For example, decimal numbers with thousands separators will be counted as multiple words. 2. The NUMWORDS field will count itself when you update it. -- Cheers macropod [MVP - Microsoft Word] "Millie" wrote in message ... Is it possible to insert a word count in the footer of a Word document similar to inserting the date & time whenever a document is changed? -- Millie |
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#5
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inserting automatic words counts in word 2007
Thanks Herb Tyson. I'll gvie that a go. Would you know why some people say
you can't get an accurate word count using Word and you can't trust it especially if you're submitting articles for magazines? -- Millie "Herb Tyson [MVP]" wrote: Yes. Insert tab, Quick Parts, Field, Category=All, Field name=DocProperty, Property=Words. Or... press Ctrl+F9, type "DOCPROPERTY Words" without the quotes, then press F9. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Millie" wrote in message ... Is it possible to insert a word count in the footer of a Word document similar to inserting the date & time whenever a document is changed? -- Millie |
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#6
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inserting automatic words counts in word 2007
Having had hundreds of articles published in magazines, the word count is
certainly accurate enough to count submissions. In any case your submission will probably be sub-edited unless you have full editorial control over your work, so the final count may not be that you submitted. The count in such circumstances is only a guide by which you can evaluate whether the text will fit in a given space and that is flexible in that not all words are the same length. All the magazines I have worked for paid by the page or the feature and not by the number of words. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Millie wrote: Thanks Herb Tyson. I'll gvie that a go. Would you know why some people say you can't get an accurate word count using Word and you can't trust it especially if you're submitting articles for magazines? Yes. Insert tab, Quick Parts, Field, Category=All, Field name=DocProperty, Property=Words. Or... press Ctrl+F9, type "DOCPROPERTY Words" without the quotes, then press F9. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Millie" wrote in message ... Is it possible to insert a word count in the footer of a Word document similar to inserting the date & time whenever a document is changed? -- Millie |
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#7
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inserting automatic words counts in word 2007
Thanks for the clarification. I appreciate your help.
-- Millie "Graham Mayor" wrote: Having had hundreds of articles published in magazines, the word count is certainly accurate enough to count submissions. In any case your submission will probably be sub-edited unless you have full editorial control over your work, so the final count may not be that you submitted. The count in such circumstances is only a guide by which you can evaluate whether the text will fit in a given space and that is flexible in that not all words are the same length. All the magazines I have worked for paid by the page or the feature and not by the number of words. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Millie wrote: Thanks Herb Tyson. I'll gvie that a go. Would you know why some people say you can't get an accurate word count using Word and you can't trust it especially if you're submitting articles for magazines? Yes. Insert tab, Quick Parts, Field, Category=All, Field name=DocProperty, Property=Words. Or... press Ctrl+F9, type "DOCPROPERTY Words" without the quotes, then press F9. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Millie" wrote in message ... Is it possible to insert a word count in the footer of a Word document similar to inserting the date & time whenever a document is changed? -- Millie |
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#8
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inserting automatic words counts in word 2007
Hi Millie,
With the NUMWORDS field, a number like: 12,345,678.90 will only be counted as 1 word. However, if you use periods as bullet points, for example: .. Hello That would be counted as 2 words. If your document contains a formula like: C = 2 x 3.141459 x 4.37 that would count as 7 words. The same applies to the 'DOCPROPERTY Words' fields suggested by Herb. It's only when you try to use a macro to process words in a document that you get problems. For example, in a document with nothing more than: 12,345,678.90 This macro: Sub Test() MsgBox ActiveDocument.Words.Count End Sub returns a count of 8! -- Cheers macropod [MVP - Microsoft Word] "Millie" wrote in message ... Hi Does that mean that commas and full stops are also counted as words? -- Millie "macropod" wrote: Hi Millie, Yes, there's a NUMWORDS field, which you can create by pressing Ctrl-F9 to create a pair of field braces (ie '{ }') then typing 'NUMWORDS' between the field braces, thus '{NUMWORDS}', and pressing F9. Note two things about this: 1. Word's idea of a word count isn't what you might expect. For example, decimal numbers with thousands separators will be counted as multiple words. 2. The NUMWORDS field will count itself when you update it. -- Cheers macropod [MVP - Microsoft Word] "Millie" wrote in message ... Is it possible to insert a word count in the footer of a Word document similar to inserting the date & time whenever a document is changed? -- Millie |
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#9
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inserting automatic words counts in word 2007
Presuming that the word count is for space/length guidance, I would think it
entirely appropriate to count numbers, in any event. Numbers consume space--and 12,345,678.90 takes up a lot more space than "a" or "I". The same could be said for bullets, since they effectively consume space (although, in most cases, when you add a bullet, depending on the length of the paragraph and if hanging indent is used, any given bullet can consume a lot more space than just one word). My reason for suggesting the DocProperty field was that it was a quick way to expose Millie to the variety of additional kinds of information that can be inserted via field code. If I were doing this for my own purposes, I'd use NUMWORDS, since I usually create fields manually and it's shorter to type. But, I don't think I'd worry much about faux words. On the other hand, if I were being paid per word, I do a quick count of bullets and numbered paragraphs and subtract those from the total. Fortunately, while I've sometimes had targeted word counts for articles, I've never encountered a client who paid by word. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "macropod" wrote in message ... Hi Millie, With the NUMWORDS field, a number like: 12,345,678.90 will only be counted as 1 word. However, if you use periods as bullet points, for example: . Hello That would be counted as 2 words. If your document contains a formula like: C = 2 x 3.141459 x 4.37 that would count as 7 words. The same applies to the 'DOCPROPERTY Words' fields suggested by Herb. It's only when you try to use a macro to process words in a document that you get problems. For example, in a document with nothing more than: 12,345,678.90 This macro: Sub Test() MsgBox ActiveDocument.Words.Count End Sub returns a count of 8! -- Cheers macropod [MVP - Microsoft Word] "Millie" wrote in message ... Hi Does that mean that commas and full stops are also counted as words? -- Millie "macropod" wrote: Hi Millie, Yes, there's a NUMWORDS field, which you can create by pressing Ctrl-F9 to create a pair of field braces (ie '{ }') then typing 'NUMWORDS' between the field braces, thus '{NUMWORDS}', and pressing F9. Note two things about this: 1. Word's idea of a word count isn't what you might expect. For example, decimal numbers with thousands separators will be counted as multiple words. 2. The NUMWORDS field will count itself when you update it. -- Cheers macropod [MVP - Microsoft Word] "Millie" wrote in message ... Is it possible to insert a word count in the footer of a Word document similar to inserting the date & time whenever a document is changed? -- Millie |
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