Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Inserting pages in document being indexed
I was indexing the first chapter of a manuscript. I then inserted at the end
the next part of the chapter and i want the index to simply continue on indexing the new pages. Most of my entries I've marked Mark All. The index is not taking on the new pages. urgent help needed. Also, when I display the field codes by clicking on Show/Hide, the {INDEX} field does not show. I'm using Word 2003, Windows XP Professional Service Pack 2 -- Jeannie |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Inserting pages in document being indexed
The "Mark All" option applies only to "all occurrences that are in the file
right now", not to "all occurrences that may be added in the future". You're going to have to mark the entries in the new pages as if those terms were never marked at all. There's some confusion (Microsoft's fault!) about Show/Hide vs. field codes. For most fields, including the INDEX field, Show/Hide has no effect at all on whether you see field codes or field results. For that you use Alt+F9 (for the whole document) or Shift+F9 or the right-click/Toggle Field Codes command (for a single field). The index-marking (XE) fields and the table-of-contents-marking (TC) fields are different -- they're formatted as Hidden text, so Show/Hide does control them. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Jeannie wrote: I was indexing the first chapter of a manuscript. I then inserted at the end the next part of the chapter and i want the index to simply continue on indexing the new pages. Most of my entries I've marked Mark All. The index is not taking on the new pages. urgent help needed. Also, when I display the field codes by clicking on Show/Hide, the {INDEX} field does not show. I'm using Word 2003, Windows XP Professional Service Pack 2 |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Inserting pages in document being indexed
Many thanks for this. I assume that your advice would be to insert all the
chapters into the document so that the Mark All command works through to the end of the document. Also, Alt+F9 is not working to reveal the index field code. I've used the InsertReferenceIndex and TablesIndex tab to insert the Index so that I can keep tabs on what I have. Should I be doing something in ToolsOptions to enable Alt+F9 ? I appreciate your help--Window's Help was not really extracting me from my predicament and I was getting fairly desperate. Jeannie -- Jeannie "Jay Freedman" wrote: The "Mark All" option applies only to "all occurrences that are in the file right now", not to "all occurrences that may be added in the future". You're going to have to mark the entries in the new pages as if those terms were never marked at all. There's some confusion (Microsoft's fault!) about Show/Hide vs. field codes. For most fields, including the INDEX field, Show/Hide has no effect at all on whether you see field codes or field results. For that you use Alt+F9 (for the whole document) or Shift+F9 or the right-click/Toggle Field Codes command (for a single field). The index-marking (XE) fields and the table-of-contents-marking (TC) fields are different -- they're formatted as Hidden text, so Show/Hide does control them. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Jeannie wrote: I was indexing the first chapter of a manuscript. I then inserted at the end the next part of the chapter and i want the index to simply continue on indexing the new pages. Most of my entries I've marked Mark All. The index is not taking on the new pages. urgent help needed. Also, when I display the field codes by clicking on Show/Hide, the {INDEX} field does not show. I'm using Word 2003, Windows XP Professional Service Pack 2 |
#4
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Inserting pages in document being indexed
Yes, if you're relying on Mark All, you should have all the text
present at one time. The alternative is to mark individual items as you write. That usually produces a better index, anyway -- people don't want to wade through 20 references to a term to find the one where it's defined. The Alt+F9 keystroke is supposed to toggle *all* field codes in the document. As a test, use Insert Field to insert something simple, like a Page field, in the first line of the document. Does Alt+F9 toggle that? If not, the keystroke may have become unassigned. If that's the case, you can reassign it -- see http://www.word.mvps.org/FAQs/Custom...roToHotkey.htm. The other way to toggle all field codes is to go to Tools Options View and check/uncheck the Field Codes box. One other "too obvious" question: Can you see the index that should be the result of the Index field? -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Fri, 11 Aug 2006 00:43:01 -0700, Jeannie wrote: Many thanks for this. I assume that your advice would be to insert all the chapters into the document so that the Mark All command works through to the end of the document. Also, Alt+F9 is not working to reveal the index field code. I've used the InsertReferenceIndex and TablesIndex tab to insert the Index so that I can keep tabs on what I have. Should I be doing something in ToolsOptions to enable Alt+F9 ? I appreciate your help--Window's Help was not really extracting me from my predicament and I was getting fairly desperate. Jeannie -- Jeannie "Jay Freedman" wrote: The "Mark All" option applies only to "all occurrences that are in the file right now", not to "all occurrences that may be added in the future". You're going to have to mark the entries in the new pages as if those terms were never marked at all. There's some confusion (Microsoft's fault!) about Show/Hide vs. field codes. For most fields, including the INDEX field, Show/Hide has no effect at all on whether you see field codes or field results. For that you use Alt+F9 (for the whole document) or Shift+F9 or the right-click/Toggle Field Codes command (for a single field). The index-marking (XE) fields and the table-of-contents-marking (TC) fields are different -- they're formatted as Hidden text, so Show/Hide does control them. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Jeannie wrote: I was indexing the first chapter of a manuscript. I then inserted at the end the next part of the chapter and i want the index to simply continue on indexing the new pages. Most of my entries I've marked Mark All. The index is not taking on the new pages. urgent help needed. Also, when I display the field codes by clicking on Show/Hide, the {INDEX} field does not show. I'm using Word 2003, Windows XP Professional Service Pack 2 |
#5
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Inserting pages in document being indexed
To clarify what Jay is saying, Alt+F9 will toggle display of the INDEX field
but not the index entry (XE) fields, which are toggled with the Show/Hide button because they are formatted as Hidden text. There is nothing to see other than the field code (the "field result" is invisible), so toggling from code to result would be pointless, which makes the toggling of hidden/displayed more logical. The same is true of TC fields used to create a TOC. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jay Freedman" wrote in message ... Yes, if you're relying on Mark All, you should have all the text present at one time. The alternative is to mark individual items as you write. That usually produces a better index, anyway -- people don't want to wade through 20 references to a term to find the one where it's defined. The Alt+F9 keystroke is supposed to toggle *all* field codes in the document. As a test, use Insert Field to insert something simple, like a Page field, in the first line of the document. Does Alt+F9 toggle that? If not, the keystroke may have become unassigned. If that's the case, you can reassign it -- see http://www.word.mvps.org/FAQs/Custom...roToHotkey.htm. The other way to toggle all field codes is to go to Tools Options View and check/uncheck the Field Codes box. One other "too obvious" question: Can you see the index that should be the result of the Index field? -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Fri, 11 Aug 2006 00:43:01 -0700, Jeannie wrote: Many thanks for this. I assume that your advice would be to insert all the chapters into the document so that the Mark All command works through to the end of the document. Also, Alt+F9 is not working to reveal the index field code. I've used the InsertReferenceIndex and TablesIndex tab to insert the Index so that I can keep tabs on what I have. Should I be doing something in ToolsOptions to enable Alt+F9 ? I appreciate your help--Window's Help was not really extracting me from my predicament and I was getting fairly desperate. Jeannie -- Jeannie "Jay Freedman" wrote: The "Mark All" option applies only to "all occurrences that are in the file right now", not to "all occurrences that may be added in the future". You're going to have to mark the entries in the new pages as if those terms were never marked at all. There's some confusion (Microsoft's fault!) about Show/Hide vs. field codes. For most fields, including the INDEX field, Show/Hide has no effect at all on whether you see field codes or field results. For that you use Alt+F9 (for the whole document) or Shift+F9 or the right-click/Toggle Field Codes command (for a single field). The index-marking (XE) fields and the table-of-contents-marking (TC) fields are different -- they're formatted as Hidden text, so Show/Hide does control them. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Jeannie wrote: I was indexing the first chapter of a manuscript. I then inserted at the end the next part of the chapter and i want the index to simply continue on indexing the new pages. Most of my entries I've marked Mark All. The index is not taking on the new pages. urgent help needed. Also, when I display the field codes by clicking on Show/Hide, the {INDEX} field does not show. I'm using Word 2003, Windows XP Professional Service Pack 2 |
#6
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Inserting pages in document being indexed
Again, my many thanks for your inputs, Jay and Suzanne.
My show/hide button works: when pressed, it reveals all the XE fields. Alt+F9 reveals {INDEX}. I clicked on Insert.Reference.Index & TablesIndex and the index result was inserted at the end of my doc where I had specified. Two more questions: 1) Why, when show/hide is on, are some of the paragraph marks in blue or red and some of the XE field codes are in red also? 2) Some items in the index result are bold though I didn't specify that and they were not in bold in the text of the document. I very much appreciate your help, Jeannie -- Jeannie "Suzanne S. Barnhill" wrote: To clarify what Jay is saying, Alt+F9 will toggle display of the INDEX field but not the index entry (XE) fields, which are toggled with the Show/Hide button because they are formatted as Hidden text. There is nothing to see other than the field code (the "field result" is invisible), so toggling from code to result would be pointless, which makes the toggling of hidden/displayed more logical. The same is true of TC fields used to create a TOC. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jay Freedman" wrote in message ... Yes, if you're relying on Mark All, you should have all the text present at one time. The alternative is to mark individual items as you write. That usually produces a better index, anyway -- people don't want to wade through 20 references to a term to find the one where it's defined. The Alt+F9 keystroke is supposed to toggle *all* field codes in the document. As a test, use Insert Field to insert something simple, like a Page field, in the first line of the document. Does Alt+F9 toggle that? If not, the keystroke may have become unassigned. If that's the case, you can reassign it -- see http://www.word.mvps.org/FAQs/Custom...roToHotkey.htm. The other way to toggle all field codes is to go to Tools Options View and check/uncheck the Field Codes box. One other "too obvious" question: Can you see the index that should be the result of the Index field? -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Fri, 11 Aug 2006 00:43:01 -0700, Jeannie wrote: Many thanks for this. I assume that your advice would be to insert all the chapters into the document so that the Mark All command works through to the end of the document. Also, Alt+F9 is not working to reveal the index field code. I've used the InsertReferenceIndex and TablesIndex tab to insert the Index so that I can keep tabs on what I have. Should I be doing something in ToolsOptions to enable Alt+F9 ? I appreciate your help--Window's Help was not really extracting me from my predicament and I was getting fairly desperate. Jeannie -- Jeannie "Jay Freedman" wrote: The "Mark All" option applies only to "all occurrences that are in the file right now", not to "all occurrences that may be added in the future". You're going to have to mark the entries in the new pages as if those terms were never marked at all. There's some confusion (Microsoft's fault!) about Show/Hide vs. field codes. For most fields, including the INDEX field, Show/Hide has no effect at all on whether you see field codes or field results. For that you use Alt+F9 (for the whole document) or Shift+F9 or the right-click/Toggle Field Codes command (for a single field). The index-marking (XE) fields and the table-of-contents-marking (TC) fields are different -- they're formatted as Hidden text, so Show/Hide does control them. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Jeannie wrote: I was indexing the first chapter of a manuscript. I then inserted at the end the next part of the chapter and i want the index to simply continue on indexing the new pages. Most of my entries I've marked Mark All. The index is not taking on the new pages. urgent help needed. Also, when I display the field codes by clicking on Show/Hide, the {INDEX} field does not show. I'm using Word 2003, Windows XP Professional Service Pack 2 |
#7
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Inserting pages in document being indexed
If you have Track Changes enabled, that could account for the colors. If you
have applied direct formatting to text in your document, an XE field inserted in that text will pick up the formatting (you need to remove it from the field). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jeannie" wrote in message ... Again, my many thanks for your inputs, Jay and Suzanne. My show/hide button works: when pressed, it reveals all the XE fields. Alt+F9 reveals {INDEX}. I clicked on Insert.Reference.Index & TablesIndex and the index result was inserted at the end of my doc where I had specified. Two more questions: 1) Why, when show/hide is on, are some of the paragraph marks in blue or red and some of the XE field codes are in red also? 2) Some items in the index result are bold though I didn't specify that and they were not in bold in the text of the document. I very much appreciate your help, Jeannie -- Jeannie "Suzanne S. Barnhill" wrote: To clarify what Jay is saying, Alt+F9 will toggle display of the INDEX field but not the index entry (XE) fields, which are toggled with the Show/Hide button because they are formatted as Hidden text. There is nothing to see other than the field code (the "field result" is invisible), so toggling from code to result would be pointless, which makes the toggling of hidden/displayed more logical. The same is true of TC fields used to create a TOC. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jay Freedman" wrote in message ... Yes, if you're relying on Mark All, you should have all the text present at one time. The alternative is to mark individual items as you write. That usually produces a better index, anyway -- people don't want to wade through 20 references to a term to find the one where it's defined. The Alt+F9 keystroke is supposed to toggle *all* field codes in the document. As a test, use Insert Field to insert something simple, like a Page field, in the first line of the document. Does Alt+F9 toggle that? If not, the keystroke may have become unassigned. If that's the case, you can reassign it -- see http://www.word.mvps.org/FAQs/Custom...roToHotkey.htm. The other way to toggle all field codes is to go to Tools Options View and check/uncheck the Field Codes box. One other "too obvious" question: Can you see the index that should be the result of the Index field? -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Fri, 11 Aug 2006 00:43:01 -0700, Jeannie wrote: Many thanks for this. I assume that your advice would be to insert all the chapters into the document so that the Mark All command works through to the end of the document. Also, Alt+F9 is not working to reveal the index field code. I've used the InsertReferenceIndex and TablesIndex tab to insert the Index so that I can keep tabs on what I have. Should I be doing something in ToolsOptions to enable Alt+F9 ? I appreciate your help--Window's Help was not really extracting me from my predicament and I was getting fairly desperate. Jeannie -- Jeannie "Jay Freedman" wrote: The "Mark All" option applies only to "all occurrences that are in the file right now", not to "all occurrences that may be added in the future". You're going to have to mark the entries in the new pages as if those terms were never marked at all. There's some confusion (Microsoft's fault!) about Show/Hide vs. field codes. For most fields, including the INDEX field, Show/Hide has no effect at all on whether you see field codes or field results. For that you use Alt+F9 (for the whole document) or Shift+F9 or the right-click/Toggle Field Codes command (for a single field). The index-marking (XE) fields and the table-of-contents-marking (TC) fields are different -- they're formatted as Hidden text, so Show/Hide does control them. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Jeannie wrote: I was indexing the first chapter of a manuscript. I then inserted at the end the next part of the chapter and i want the index to simply continue on indexing the new pages. Most of my entries I've marked Mark All. The index is not taking on the new pages. urgent help needed. Also, when I display the field codes by clicking on Show/Hide, the {INDEX} field does not show. I'm using Word 2003, Windows XP Professional Service Pack 2 |
#8
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Inserting pages in document being indexed
Jeannie: I am taking on a manuscript project for the first time, with some
reservation. I would certainly appreciate communicating w/you about your strategies. I realize this is a crunch time for you or you wouldn't be posting. If you are so inclined at a less demanding moment, my email is: Susan "Jeannie" wrote: I was indexing the first chapter of a manuscript. I then inserted at the end the next part of the chapter and i want the index to simply continue on indexing the new pages. Most of my entries I've marked Mark All. The index is not taking on the new pages. urgent help needed. Also, when I display the field codes by clicking on Show/Hide, the {INDEX} field does not show. I'm using Word 2003, Windows XP Professional Service Pack 2 -- Jeannie |
#9
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Inserting pages in document being indexed
There are a lot of manuscript strategies introduced and linked he
http://daiya.mvps.org/bookword.htm srack wrote: Jeannie: I am taking on a manuscript project for the first time, with some reservation. I would certainly appreciate communicating w/you about your strategies. I realize this is a crunch time for you or you wouldn't be posting. If you are so inclined at a less demanding moment, my email is: Susan "Jeannie" wrote: I was indexing the first chapter of a manuscript. I then inserted at the end the next part of the chapter and i want the index to simply continue on indexing the new pages. Most of my entries I've marked Mark All. The index is not taking on the new pages. urgent help needed. Also, when I display the field codes by clicking on Show/Hide, the {INDEX} field does not show. I'm using Word 2003, Windows XP Professional Service Pack 2 -- Jeannie |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Creating a pleading pages on intermitten pages in a long document | Page Layout | |||
Creating a pleadings on intermitten pages in a long document | Page Layout | |||
Updating Index renumbers pages in the body of the document | Microsoft Word Help | |||
How do I rearrange pages within a document? | Microsoft Word Help | |||
Document size 50.7 MB- 36 pages how do we reduce the size. Word 20 | New Users |