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#1




Can word calculate a column in a table in a form template?
Hi.
I have a template that works like a form where people enter information into text boxes. One part of the form has a table and I want people to enter numbers into one column. I would like the subtotal and total column to automatically add up whatever numbers are entered. Is this possible?  Bettina 
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#2




Can word calculate a column in a table in a form template?
Use a calculation form field; that is, insert a text form field and, in the
Form Field Options, choose Calculation as the type and enter the desired formula.  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Hi. I have a template that works like a form where people enter information into text boxes. One part of the form has a table and I want people to enter numbers into one column. I would like the subtotal and total column to automatically add up whatever numbers are entered. Is this possible?  Bettina 
#3




Can word calculate a column in a table in a form template?
Thank you for your speedy reply Susan.
When I choose insert field, I'm not sure what item to choose on the left side to get a calculation. Also, if I have 10 cells where people will enter the numbers, am I to put a code in those cells or just in the subtotal and total cell that will add up the numbers? Please advise. Thanks soooo much!  Bettina "Suzanne S. Barnhill" wrote: Use a calculation form field; that is, insert a text form field and, in the Form Field Options, choose Calculation as the type and enter the desired formula.  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Hi. I have a template that works like a form where people enter information into text boxes. One part of the form has a table and I want people to enter numbers into one column. I would like the subtotal and total column to automatically add up whatever numbers are entered. Is this possible?  Bettina 
#4




Can word calculate a column in a table in a form template?
Okay, I reread your reply and entered a text form field in each cell of the
column I would like to automatically sum once numbers are entered. Here's my confusion: when I place my cursor in the subtotal cell and choose insert, field, there's no category for calculation. There is a box to choose formula and if I choose that it wants a range? Please help  thank you!  Bettina "Suzanne S. Barnhill" wrote: Use a calculation form field; that is, insert a text form field and, in the Form Field Options, choose Calculation as the type and enter the desired formula.  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Hi. I have a template that works like a form where people enter information into text boxes. One part of the form has a table and I want people to enter numbers into one column. I would like the subtotal and total column to automatically add up whatever numbers are entered. Is this possible?  Bettina 
#5




Can word calculate a column in a table in a form template?
I think I misread your original post and thought you were already using form
fields in a protected form. If you are, then a calculation field is one type of Text Form Field. If you're just using an unprotected table, then you can use Formula fields, but you have to specify the range (the easiest, of course, is Sum(Above), but that has limitations); see the Help topics "Perform calculations in a table" and "Referencing cells in a table."  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Okay, I reread your reply and entered a text form field in each cell of the column I would like to automatically sum once numbers are entered. Here's my confusion: when I place my cursor in the subtotal cell and choose insert, field, there's no category for calculation. There is a box to choose formula and if I choose that it wants a range? Please help  thank you!  Bettina "Suzanne S. Barnhill" wrote: Use a calculation form field; that is, insert a text form field and, in the Form Field Options, choose Calculation as the type and enter the desired formula.  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Hi. I have a template that works like a form where people enter information into text boxes. One part of the form has a table and I want people to enter numbers into one column. I would like the subtotal and total column to automatically add up whatever numbers are entered. Is this possible?  Bettina 
#6




Can word calculate a column in a table in a form template?
Susan,
I'm really confused. I have created a document with text field boxes so that people can enter numbers, check boxes, etc. One column of my table should also have text field boxes for people to enter numbers. However, I want the subtotal cell below it and the total below the subtotal to add the numbers automatically based on what a person enters. When I click on a given cell in the column, I add a text field and I have chosen properties where I have changed the type to "calculation". The expression box automatically adds a =. The max length is unlimited.' I noticed that the text field box automatically locks now. I have 13 cells in a column in a table where I want user's to enter numbers that will automatically add up in the subtotal and total cell in the same column. One of the reasons why I'm inquiring here is because I tried to make sense of the help menu in word all day yesterday. Please help. Thank you.  Bettina "Suzanne S. Barnhill" wrote: I think I misread your original post and thought you were already using form fields in a protected form. If you are, then a calculation field is one type of Text Form Field. If you're just using an unprotected table, then you can use Formula fields, but you have to specify the range (the easiest, of course, is Sum(Above), but that has limitations); see the Help topics "Perform calculations in a table" and "Referencing cells in a table."  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Okay, I reread your reply and entered a text form field in each cell of the column I would like to automatically sum once numbers are entered. Here's my confusion: when I place my cursor in the subtotal cell and choose insert, field, there's no category for calculation. There is a box to choose formula and if I choose that it wants a range? Please help  thank you!  Bettina "Suzanne S. Barnhill" wrote: Use a calculation form field; that is, insert a text form field and, in the Form Field Options, choose Calculation as the type and enter the desired formula.  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Hi. I have a template that works like a form where people enter information into text boxes. One part of the form has a table and I want people to enter numbers into one column. I would like the subtotal and total column to automatically add up whatever numbers are entered. Is this possible?  Bettina 
#7




Can word calculate a column in a table in a form template?
Suzanne,
For every cell in the table before the subtotal column, I have placed a text field box and under properties, have the code =sum(above). For the subtotal cell, I have done the same. The subtotal cell is not adding a total for the numbers I am entering. Also, the form fields freeze if I lock the sheet which I need to because of the text fields. Please tell me what I need to do in each cell so that a user can enter a number and what to place in the subtotal cell and cells inbetween and the final total cell. I'm having problems figuring this out. Please let me know if you need further explanation. Thanks so much!!! Bettina "Suzanne S. Barnhill" wrote: I think I misread your original post and thought you were already using form fields in a protected form. If you are, then a calculation field is one type of Text Form Field. If you're just using an unprotected table, then you can use Formula fields, but you have to specify the range (the easiest, of course, is Sum(Above), but that has limitations); see the Help topics "Perform calculations in a table" and "Referencing cells in a table."  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Okay, I reread your reply and entered a text form field in each cell of the column I would like to automatically sum once numbers are entered. Here's my confusion: when I place my cursor in the subtotal cell and choose insert, field, there's no category for calculation. There is a box to choose formula and if I choose that it wants a range? Please help  thank you!  Bettina "Suzanne S. Barnhill" wrote: Use a calculation form field; that is, insert a text form field and, in the Form Field Options, choose Calculation as the type and enter the desired formula.  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Hi. I have a template that works like a form where people enter information into text boxes. One part of the form has a table and I want people to enter numbers into one column. I would like the subtotal and total column to automatically add up whatever numbers are entered. Is this possible?  Bettina 
#8




Can word calculate a column in a table in a form template?
When you protect the form, users can't type anywhere except where you've
placed form fields. That's the way forms work; you may want to read the forms tutorials by Dian Chapman that are linked from http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm. When you designate a Text Form Field as a calculation type, then user entry is prohibited there as well; the content of the field depends on the calculation. You should not be putting formulas in the fields where you want users to enter numbers; you only want the formula where you want the subtotal or total. Also, for all the form fields that contribute to the calculation, you need to check the box for "Calculate on exit." Also, note that calculations based on calculated fields may be incorrect; see “WD2000: Calculation in Form Field Shows Wrong Result” at http://support.microsoft.com/?kbid=211253  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Suzanne, For every cell in the table before the subtotal column, I have placed a text field box and under properties, have the code =sum(above). For the subtotal cell, I have done the same. The subtotal cell is not adding a total for the numbers I am entering. Also, the form fields freeze if I lock the sheet which I need to because of the text fields. Please tell me what I need to do in each cell so that a user can enter a number and what to place in the subtotal cell and cells inbetween and the final total cell. I'm having problems figuring this out. Please let me know if you need further explanation. Thanks so much!!! Bettina "Suzanne S. Barnhill" wrote: I think I misread your original post and thought you were already using form fields in a protected form. If you are, then a calculation field is one type of Text Form Field. If you're just using an unprotected table, then you can use Formula fields, but you have to specify the range (the easiest, of course, is Sum(Above), but that has limitations); see the Help topics "Perform calculations in a table" and "Referencing cells in a table."  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Okay, I reread your reply and entered a text form field in each cell of the column I would like to automatically sum once numbers are entered. Here's my confusion: when I place my cursor in the subtotal cell and choose insert, field, there's no category for calculation. There is a box to choose formula and if I choose that it wants a range? Please help  thank you!  Bettina "Suzanne S. Barnhill" wrote: Use a calculation form field; that is, insert a text form field and, in the Form Field Options, choose Calculation as the type and enter the desired formula.  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Hi. I have a template that works like a form where people enter information into text boxes. One part of the form has a table and I want people to enter numbers into one column. I would like the subtotal and total column to automatically add up whatever numbers are entered. Is this possible?  Bettina 
#9




Can word calculate a column in a table in a form template?
I understand about forms. I've run into this problem because in my doc. I'd
like people to be able to enter numbers into a column of a table and have them automatically add. The questions I've asked haven't been answered and I really don't know why. Thanks anyway.  Bettina "Suzanne S. Barnhill" wrote: When you protect the form, users can't type anywhere except where you've placed form fields. That's the way forms work; you may want to read the forms tutorials by Dian Chapman that are linked from http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm. When you designate a Text Form Field as a calculation type, then user entry is prohibited there as well; the content of the field depends on the calculation. You should not be putting formulas in the fields where you want users to enter numbers; you only want the formula where you want the subtotal or total. Also, for all the form fields that contribute to the calculation, you need to check the box for "Calculate on exit." Also, note that calculations based on calculated fields may be incorrect; see “WD2000: Calculation in Form Field Shows Wrong Result” at http://support.microsoft.com/?kbid=211253  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Suzanne, For every cell in the table before the subtotal column, I have placed a text field box and under properties, have the code =sum(above). For the subtotal cell, I have done the same. The subtotal cell is not adding a total for the numbers I am entering. Also, the form fields freeze if I lock the sheet which I need to because of the text fields. Please tell me what I need to do in each cell so that a user can enter a number and what to place in the subtotal cell and cells inbetween and the final total cell. I'm having problems figuring this out. Please let me know if you need further explanation. Thanks so much!!! Bettina "Suzanne S. Barnhill" wrote: I think I misread your original post and thought you were already using form fields in a protected form. If you are, then a calculation field is one type of Text Form Field. If you're just using an unprotected table, then you can use Formula fields, but you have to specify the range (the easiest, of course, is Sum(Above), but that has limitations); see the Help topics "Perform calculations in a table" and "Referencing cells in a table."  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Okay, I reread your reply and entered a text form field in each cell of the column I would like to automatically sum once numbers are entered. Here's my confusion: when I place my cursor in the subtotal cell and choose insert, field, there's no category for calculation. There is a box to choose formula and if I choose that it wants a range? Please help  thank you!  Bettina "Suzanne S. Barnhill" wrote: Use a calculation form field; that is, insert a text form field and, in the Form Field Options, choose Calculation as the type and enter the desired formula.  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Hi. I have a template that works like a form where people enter information into text boxes. One part of the form has a table and I want people to enter numbers into one column. I would like the subtotal and total column to automatically add up whatever numbers are entered. Is this possible?  Bettina 
#10




Can word calculate a column in a table in a form template?
The calculation field will produce the sum automatically provided all the
contributing Text Form Fields have "Calculate on exit" checked.  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... I understand about forms. I've run into this problem because in my doc. I'd like people to be able to enter numbers into a column of a table and have them automatically add. The questions I've asked haven't been answered and I really don't know why. Thanks anyway.  Bettina "Suzanne S. Barnhill" wrote: When you protect the form, users can't type anywhere except where you've placed form fields. That's the way forms work; you may want to read the forms tutorials by Dian Chapman that are linked from http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm. When you designate a Text Form Field as a calculation type, then user entry is prohibited there as well; the content of the field depends on the calculation. You should not be putting formulas in the fields where you want users to enter numbers; you only want the formula where you want the subtotal or total. Also, for all the form fields that contribute to the calculation, you need to check the box for "Calculate on exit." Also, note that calculations based on calculated fields may be incorrect; see “WD2000: Calculation in Form Field Shows Wrong Result” at http://support.microsoft.com/?kbid=211253  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Suzanne, For every cell in the table before the subtotal column, I have placed a text field box and under properties, have the code =sum(above). For the subtotal cell, I have done the same. The subtotal cell is not adding a total for the numbers I am entering. Also, the form fields freeze if I lock the sheet which I need to because of the text fields. Please tell me what I need to do in each cell so that a user can enter a number and what to place in the subtotal cell and cells inbetween and the final total cell. I'm having problems figuring this out. Please let me know if you need further explanation. Thanks so much!!! Bettina "Suzanne S. Barnhill" wrote: I think I misread your original post and thought you were already using form fields in a protected form. If you are, then a calculation field is one type of Text Form Field. If you're just using an unprotected table, then you can use Formula fields, but you have to specify the range (the easiest, of course, is Sum(Above), but that has limitations); see the Help topics "Perform calculations in a table" and "Referencing cells in a table."  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Okay, I reread your reply and entered a text form field in each cell of the column I would like to automatically sum once numbers are entered. Here's my confusion: when I place my cursor in the subtotal cell and choose insert, field, there's no category for calculation. There is a box to choose formula and if I choose that it wants a range? Please help  thank you!  Bettina "Suzanne S. Barnhill" wrote: Use a calculation form field; that is, insert a text form field and, in the Form Field Options, choose Calculation as the type and enter the desired formula.  Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all followups to the newsgroup so all may benefit. "Bettina" wrote in message ... Hi. I have a template that works like a form where people enter information into text boxes. One part of the form has a table and I want people to enter numbers into one column. I would like the subtotal and total column to automatically add up whatever numbers are entered. Is this possible?  Bettina 

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