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Using Mail Merge for Creating a Document of Biographies...
Hi,
I am currently creating a word document containing short biographies. My aim in creating this is to be able to have a page or two for each person, and on that page are his dates, information about him, pictures, etc. The way to do this which seems the most obvious is by using mail merge, as it would mean that each page is exactly the same, and I would just have to input the data onto the data source. However, I do not have any idea of how to start creating this document, so any help would be great! Would it just be easier creating it using simple word (by just imputing the information?); the only problem is would be that all the pages would have a different format. Thanks in advance, Sam Clarke |
#2
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Hi ?B?U2FtIENsYXJrZQ==?=,
I guess it depends on what kind of structure you envision for each biography. Theoretically, you could use mail merge. You'd put the data for each individual into a Word table (one row per person, one column for each data item, such as name, birth date, etc.). Then you set up the main merge document, linking to the document with the table. Insert the merge fields (1 column = 1 field) where you want the data to appear, then execute the merge. If this is too restrictive, then you could set up a document with the basic given structure (intro paragraph, styles for formatting) and use Insert/File to bring this into the "book" each time you begin a new biography. Then you just type in the individual's information. I am currently creating a word document containing short biographies. My aim in creating this is to be able to have a page or two for each person, and on that page are his dates, information about him, pictures, etc. The way to do this which seems the most obvious is by using mail merge, as it would mean that each page is exactly the same, and I would just have to input the data onto the data source. However, I do not have any idea of how to start creating this document, so any help would be great! Would it just be easier creating it using simple word (by just imputing the information?); the only problem is would be that all the pages would have a different format. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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