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Problems updating fields in cross-references when printing (Wd 200
Hello,
Im hoping someone might have some advice here, because Im bemused. Im working on Word 2000, delivered as part of the Office 2000 suite, on WinXP SP2. Ive inserted two cross-references within a footnote using the standard procedure, via the Insert menu, etc. I can get the cross-references to show up correctly on the screen by updating the fields. When they are correct, they look like this: See p. 50, n. 141 (where 50 & 141 are the inserted cross-references). So, on the screen the cross-references appear correctly. Im looking at them on the screen, and Im happy. Heres the problem. As soon as I hit Print, the correct cross-referenced page number -- i.e., p. 50 -- suddenly gets changed automatically and becomes, quite bizarrely, p. 2, and the page prints as such. That is to say, the page prints with the wrong cross-referenced page number, although it appeared correctly on the screen a fraction of a second beforehand. Im now looking at the printed page, and Im unhappy. To make things even more bemusing, the number in the footnote cross-reference sitting beside it doesnt change, and prints correctly (i.e., n. 141). Ive tried a number of things, but none of them work. For example, in the Tools/Options/Print tab, I have the option Update fields before printing turned on. I tried turning it off, and updated the fields manually before printing. But this didnt work. Am I having a bad day, is Microsoft playing some kind of a joke on us, or has this been encountered before!? Also, does it have to be this bad? Oh, help, please! Thanks in advance. Stephen |
#2
Posted to microsoft.public.word.docmanagement
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Problems updating fields in cross-references when printing (Wd 200
You can try clearing the "Update fields" check box on the Print tab of Tools
| Options (if you do this, make sure you've updated your TOC, index, etc., before printing). This may or may not help. If not, you could lock the field (Ctrl+F11). You might also have better luck if you reverse the print order, forcing Word to paginate the entire document before printing. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve" wrote in message ... Hello, Im hoping someone might have some advice here, because Im bemused. Im working on Word 2000, delivered as part of the Office 2000 suite, on WinXP SP2. Ive inserted two cross-references within a footnote using the standard procedure, via the Insert menu, etc. I can get the cross-references to show up correctly on the screen by updating the fields. When they are correct, they look like this: See p. 50, n. 141 (where 50 & 141 are the inserted cross-references). So, on the screen the cross-references appear correctly. Im looking at them on the screen, and Im happy. Heres the problem. As soon as I hit Print, the correct cross-referenced page number -- i.e., p. 50 -- suddenly gets changed automatically and becomes, quite bizarrely, p. 2, and the page prints as such. That is to say, the page prints with the wrong cross-referenced page number, although it appeared correctly on the screen a fraction of a second beforehand. Im now looking at the printed page, and Im unhappy. To make things even more bemusing, the number in the footnote cross-reference sitting beside it doesnt change, and prints correctly (i.e., n. 141). Ive tried a number of things, but none of them work. For example, in the Tools/Options/Print tab, I have the option Update fields before printing turned on. I tried turning it off, and updated the fields manually before printing. But this didnt work. Am I having a bad day, is Microsoft playing some kind of a joke on us, or has this been encountered before!? Also, does it have to be this bad? Oh, help, please! Thanks in advance. Stephen |
#3
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Problems updating fields in cross-references when printing (Wd
Hello Ms. Barnhill,
Thank you for your quick response. It seems very counter-intuitive, and it also seems as if there is a serious bug here, but fiddling with the suggestions you made gave me some interesting, and also some odd, results. Just for the record, Ill mention what worked, and what didnt. If I tell Word to update fields before printing, as I usually do (by checking the option Update fields before printing in the Tools/Options menu), and tell Word to print in reverse order, I still have the same problem. In this case, very bizarrely, Word will actually CHANGE the CORRECT field value (the page number) to the WRONG one! If I tell word NOT to update before printing (by unchecking the Update fields before printing box), and, at the same time, tell Word to print in the reverse order, the page prints correctly. If the field value is wrong before hitting print, Word WILL update it, even though I asked it NOT to! And if the field/page number is correct, Word will leave it so. Its all very counter-intuitive, and its also inconvenient to print a very long document in reverse order. Hence, I suspect there must be some kind of a bug(?) Nevertheless, I do thank you for your helpful suggestions. If only the people at Microsoft read these columns, they might end up with a better product, which is easier, and more intuitive to use. Thanks again, Stephen "Suzanne S. Barnhill" wrote: You can try clearing the "Update fields" check box on the Print tab of Tools | Options (if you do this, make sure you've updated your TOC, index, etc., before printing). This may or may not help. If not, you could lock the field (Ctrl+F11). You might also have better luck if you reverse the print order, forcing Word to paginate the entire document before printing. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve" wrote in message ... Hello, Im hoping someone might have some advice here, because Im bemused. Im working on Word 2000, delivered as part of the Office 2000 suite, on WinXP SP2. Ive inserted two cross-references within a footnote using the standard procedure, via the Insert menu, etc. I can get the cross-references to show up correctly on the screen by updating the fields. When they are correct, they look like this: See p. 50, n. 141 (where 50 & 141 are the inserted cross-references). So, on the screen the cross-references appear correctly. Im looking at them on the screen, and Im happy. Heres the problem. As soon as I hit Print, the correct cross-referenced page number -- i.e., p. 50 -- suddenly gets changed automatically and becomes, quite bizarrely, p. 2, and the page prints as such. That is to say, the page prints with the wrong cross-referenced page number, although it appeared correctly on the screen a fraction of a second beforehand. Im now looking at the printed page, and Im unhappy. To make things even more bemusing, the number in the footnote cross-reference sitting beside it doesnt change, and prints correctly (i.e., n. 141). Ive tried a number of things, but none of them work. For example, in the Tools/Options/Print tab, I have the option Update fields before printing turned on. I tried turning it off, and updated the fields manually before printing. But this didnt work. Am I having a bad day, is Microsoft playing some kind of a joke on us, or has this been encountered before!? Also, does it have to be this bad? Oh, help, please! Thanks in advance. Stephen |
#4
Posted to microsoft.public.word.docmanagement
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Problems updating fields in cross-references when printing (Wd
FWIW, even when you have "Update fields" disabled, Word updates { PAGE }
fields throughout the document, as well as any other fields in the header and footer, I believe (see WD97: Fields Updated When Document Repaginated at http://support.microsoft.com/?kbid=89953). This might or might not affect PAGEREF fields and similar fields in TOCs and indexes. It sounds like a very bizarre problem, and I would be inclined to treat the document as corrupt (see http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve" wrote in message ... Hello Ms. Barnhill, Thank you for your quick response. It seems very counter-intuitive, and it also seems as if there is a serious bug here, but fiddling with the suggestions you made gave me some interesting, and also some odd, results. Just for the record, Ill mention what worked, and what didnt. If I tell Word to update fields before printing, as I usually do (by checking the option Update fields before printing in the Tools/Options menu), and tell Word to print in reverse order, I still have the same problem. In this case, very bizarrely, Word will actually CHANGE the CORRECT field value (the page number) to the WRONG one! If I tell word NOT to update before printing (by unchecking the Update fields before printing box), and, at the same time, tell Word to print in the reverse order, the page prints correctly. If the field value is wrong before hitting print, Word WILL update it, even though I asked it NOT to! And if the field/page number is correct, Word will leave it so. Its all very counter-intuitive, and its also inconvenient to print a very long document in reverse order. Hence, I suspect there must be some kind of a bug(?) Nevertheless, I do thank you for your helpful suggestions. If only the people at Microsoft read these columns, they might end up with a better product, which is easier, and more intuitive to use. Thanks again, Stephen "Suzanne S. Barnhill" wrote: You can try clearing the "Update fields" check box on the Print tab of Tools | Options (if you do this, make sure you've updated your TOC, index, etc., before printing). This may or may not help. If not, you could lock the field (Ctrl+F11). You might also have better luck if you reverse the print order, forcing Word to paginate the entire document before printing. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve" wrote in message ... Hello, Im hoping someone might have some advice here, because Im bemused. Im working on Word 2000, delivered as part of the Office 2000 suite, on WinXP SP2. Ive inserted two cross-references within a footnote using the standard procedure, via the Insert menu, etc. I can get the cross-references to show up correctly on the screen by updating the fields. When they are correct, they look like this: See p. 50, n. 141 (where 50 & 141 are the inserted cross-references). So, on the screen the cross-references appear correctly. Im looking at them on the screen, and Im happy. Heres the problem. As soon as I hit Print, the correct cross-referenced page number -- i.e., p. 50 -- suddenly gets changed automatically and becomes, quite bizarrely, p. 2, and the page prints as such. That is to say, the page prints with the wrong cross-referenced page number, although it appeared correctly on the screen a fraction of a second beforehand. Im now looking at the printed page, and Im unhappy. To make things even more bemusing, the number in the footnote cross-reference sitting beside it doesnt change, and prints correctly (i.e., n. 141). Ive tried a number of things, but none of them work. For example, in the Tools/Options/Print tab, I have the option Update fields before printing turned on. I tried turning it off, and updated the fields manually before printing. But this didnt work. Am I having a bad day, is Microsoft playing some kind of a joke on us, or has this been encountered before!? Also, does it have to be this bad? Oh, help, please! Thanks in advance. Stephen |
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