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#1
Posted to microsoft.public.word.mailmerge.fields
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Format a mail merge doc address 2 fields are needed insome ltrs
I have a bunch of letters and my address 2 field has a suite or apartment
number. I want the address 2 field to go below the address 1 field, but not all of the letters reqiure an address 2 field. How do I avoid having a blank space in the letters where address 2 should go, but there is no address 2 to insert in that specific letter? If the field code is used in the main letter before I merge it, once it's merged I have blank spaces in some letters because there is no information for that field code. Please help... |
#2
Posted to microsoft.public.word.mailmerge.fields
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Format a mail merge doc address 2 fields are needed insome ltrs
Use an If...then...Else... field that checks if address 2 is blank. If it
is, have it insert the next field. If it is not, have it insert address2 followed by a carriage return and the next field { IF { MERGEFIELD address2 } = "" { MERGEFIELD nextfield } { MERGEFIELD address2 }¶ { MERGEFIELD nextfield } } -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Smitty" wrote in message ... I have a bunch of letters and my address 2 field has a suite or apartment number. I want the address 2 field to go below the address 1 field, but not all of the letters reqiure an address 2 field. How do I avoid having a blank space in the letters where address 2 should go, but there is no address 2 to insert in that specific letter? If the field code is used in the main letter before I merge it, once it's merged I have blank spaces in some letters because there is no information for that field code. Please help... |
#3
Posted to microsoft.public.word.mailmerge.fields
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Format a mail merge doc address 2 fields are needed insome l
Thanks for the advice. I've revisited my letters and am still having a problem.
How do I do this? I tried to use the "If..Then...Else" Option in the "Insert Word Field" Drop down menu from the Mail Merge Toolbar, but I must be doing something wrong. I have 3 menus at the top: "Field Name" "Comparison" and "Compare to". "Field Name" allows me to choose Address 2 and "Comaprison" allows me to choose is blank, but the "Compare to" choice is not a drop down menu, so I have to type something in there. And then below that is a blank space for "Insert this text". I tried to paste your { IF { MERGEFIELD address2 } = "" { MERGEFIELD nextfield } { MERGEFIELD address2 }{ MERGEFIELD nextfield } } in, but I am not getting the result I need. Please help again... Thank you "Doug Robbins - Word MVP" wrote: Use an If...then...Else... field that checks if address 2 is blank. If it is, have it insert the next field. If it is not, have it insert address2 followed by a carriage return and the next field { IF { MERGEFIELD address2 } = "" { MERGEFIELD nextfield } { MERGEFIELD address2 }¶ { MERGEFIELD nextfield } } -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Smitty" wrote in message ... I have a bunch of letters and my address 2 field has a suite or apartment number. I want the address 2 field to go below the address 1 field, but not all of the letters reqiure an address 2 field. How do I avoid having a blank space in the letters where address 2 should go, but there is no address 2 to insert in that specific letter? If the field code is used in the main letter before I merge it, once it's merged I have blank spaces in some letters because there is no information for that field code. Please help... |
#4
Posted to microsoft.public.word.mailmerge.fields
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Format a mail merge doc address 2 fields are needed insome l
It's usually easier to avoid Word's dialog box and insert all the field
codes yourself (at least when you start doing a bit more nesting). use ctrl-F9 to insert each pair of the special "field braces" {}, and type everything else using the usual keyboard keys. Use Alt-F9 to toggle between "field view" and "field result/field preview view" Peter Jamieson "Smitty" wrote in message ... Thanks for the advice. I've revisited my letters and am still having a problem. How do I do this? I tried to use the "If..Then...Else" Option in the "Insert Word Field" Drop down menu from the Mail Merge Toolbar, but I must be doing something wrong. I have 3 menus at the top: "Field Name" "Comparison" and "Compare to". "Field Name" allows me to choose Address 2 and "Comaprison" allows me to choose is blank, but the "Compare to" choice is not a drop down menu, so I have to type something in there. And then below that is a blank space for "Insert this text". I tried to paste your { IF { MERGEFIELD address2 } = "" { MERGEFIELD nextfield } { MERGEFIELD address2 }{ MERGEFIELD nextfield } } in, but I am not getting the result I need. Please help again... Thank you "Doug Robbins - Word MVP" wrote: Use an If...then...Else... field that checks if address 2 is blank. If it is, have it insert the next field. If it is not, have it insert address2 followed by a carriage return and the next field { IF { MERGEFIELD address2 } = "" { MERGEFIELD nextfield } { MERGEFIELD address2 }¶ { MERGEFIELD nextfield } } -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Smitty" wrote in message ... I have a bunch of letters and my address 2 field has a suite or apartment number. I want the address 2 field to go below the address 1 field, but not all of the letters reqiure an address 2 field. How do I avoid having a blank space in the letters where address 2 should go, but there is no address 2 to insert in that specific letter? If the field code is used in the main letter before I merge it, once it's merged I have blank spaces in some letters because there is no information for that field code. Please help... |
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