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Problem: Mail Merge with Fill-ins asks for fill-in value for every label, not just once
I'm using Word 2002.
My document consists of labels, each of which is unique by virtue of Mail Merge. Essentially, each label contains unique information obtained from each record in the Mail Merge as well as some values that are the same on each label. The mergefields are working fine: each label has the unique information that it should have. The problem is with the values that are supposed to be the same on every label. I am under the impression that Fill-in fields are used to supply values that are going to be the same on each label in a given Mail Merge. I defined a fill-in field in the top left label in the grid and defined it with the \o option so that I would only be prompted for the value once. Then, I propagated that label to the rest of the labels in the grid and clicked on "Merge to New Document". I had thought I'd only be prompted for the value of the Fill-in once and that value would then be applied to every label produced by this particular execution of the mail merge. Instead, I get prompted for EACH LABEL. What am I doing wrong? How do I get Word to only prompt me for the Fill-in value ONCE for each time I click "Merge to New Document" instead of once for each label in the merge? I've tried everything I can think of but nothing seems to help. I'm not sure if this is a red herring but when I select the Fill-in and click on Edit Field, then click on "Field Codes", it shows the \o option just fine. When I click on "Hide Codes" the "Prompt before merging bookmark text" checkbox is checked. If I uncheck the checkbox and then click on "Field Codes" again, \o code has disappeared. I'm not sure if that's relevant but could it explain why I am getting prompted for the fill-in before every label? If the checkbox is checked, on the subsequent labels, could Word be ignoring the \o on the subsequent labels? -- Rhino |
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