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#1
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Mail merge DIRECTORY issue with Excel as data source repeats doc p
Hi, I'm using XP Pro sp2, Word 2003 & Excel 2003. Mail merge fields on
single page with in large word doc. All looks good in preview merge, but when I complete merge, only one record from excel populates the page in Word with the merge fields, then the whole document repeats, adding the next single record from excel on the merge field page, again and again, repeating the whole document for each record merged. I used to be able to merge multiple excel records onto the same word page. I feel like I've tried every thing.When I delete everything butthe merge field page and complete the merge, everything works fine. Please, can somebody explain how to get around this? Thanks, Brian -- Thanks! |
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#2
Posted to microsoft.public.word.mailmerge.fields
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Mail merge DIRECTORY issue with Excel as data source repeats doc p
Do you still have any of the Mail Merge Main Documents that you used to use?
The normal behaviour in Word merge is that if you have Text before Fields Text after then you would expect to get Text before Fields from record 1 Text after Text before Fields from record 2 Text after Text before Fields from record 3 Text after and so on If you used to get Text before Fields from record 1 Fields from record 2 Fields from record 3 Text after then the chances are that your Mail Merge Main Document was a "Catalog" merge with something like the following in it: { IF { MERGESEQ } = 1 "Text before" "" } Fields (and you would probably have to have dealt with "Text after" in some special way). Does that ring any bells? Peter Jamieson "bjm" wrote in message ... Hi, I'm using XP Pro sp2, Word 2003 & Excel 2003. Mail merge fields on single page with in large word doc. All looks good in preview merge, but when I complete merge, only one record from excel populates the page in Word with the merge fields, then the whole document repeats, adding the next single record from excel on the merge field page, again and again, repeating the whole document for each record merged. I used to be able to merge multiple excel records onto the same word page. I feel like I've tried every thing.When I delete everything butthe merge field page and complete the merge, everything works fine. Please, can somebody explain how to get around this? Thanks, Brian -- Thanks! |
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#3
Posted to microsoft.public.word.mailmerge.fields
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Mail merge DIRECTORY issue with Excel as data source repeats doc p
That is the way a catalog or directory type mailmerge has always worked. If
you want other content, you will need to add it after executing the merge. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "bjm" wrote in message ... Hi, I'm using XP Pro sp2, Word 2003 & Excel 2003. Mail merge fields on single page with in large word doc. All looks good in preview merge, but when I complete merge, only one record from excel populates the page in Word with the merge fields, then the whole document repeats, adding the next single record from excel on the merge field page, again and again, repeating the whole document for each record merged. I used to be able to merge multiple excel records onto the same word page. I feel like I've tried every thing.When I delete everything butthe merge field page and complete the merge, everything works fine. Please, can somebody explain how to get around this? Thanks, Brian -- Thanks! |
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#4
Posted to microsoft.public.word.mailmerge.fields
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Mail merge DIRECTORY issue with Excel as data source repeats d
Thanks Peter, Yes, it was a catalog/directory type document. It still is a directory type document. I tried creating the directory again, several times, but still get Text before Fields from record 1 Text after Text before Fields from record 2 Text after Text before Fields from record 3 Text after and so on How can I get: Text before Fields from record 1 Fields from record 2 Fields from record 3 Text after I'm not familiar with { IF { MERGESEQ } = 1 "Text before" "" } Fields" Thanks for your reply! -Brian "Peter Jamieson" wrote: Do you still have any of the Mail Merge Main Documents that you used to use? The normal behaviour in Word merge is that if you have Text before Fields Text after then you would expect to get Text before Fields from record 1 Text after Text before Fields from record 2 Text after Text before Fields from record 3 Text after and so on If you used to get Text before Fields from record 1 Fields from record 2 Fields from record 3 Text after then the chances are that your Mail Merge Main Document was a "Catalog" merge with something like the following in it: { IF { MERGESEQ } = 1 "Text before" "" } Fields (and you would probably have to have dealt with "Text after" in some special way). Does that ring any bells? Peter Jamieson "bjm" wrote in message ... Hi, I'm using XP Pro sp2, Word 2003 & Excel 2003. Mail merge fields on single page with in large word doc. All looks good in preview merge, but when I complete merge, only one record from excel populates the page in Word with the merge fields, then the whole document repeats, adding the next single record from excel on the merge field page, again and again, repeating the whole document for each record merged. I used to be able to merge multiple excel records onto the same word page. I feel like I've tried every thing.When I delete everything butthe merge field page and complete the merge, everything works fine. Please, can somebody explain how to get around this? Thanks, Brian -- Thanks! |
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#5
Posted to microsoft.public.word.mailmerge.fields
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Mail merge DIRECTORY issue with Excel as data source repeats d
Which version of Word were you using before? And do you still have the
original - if so, use Alt-F9 to see what fields were in there. { IF { MERGESEQ } = 1 "Text before" "" } Fields In essence you nest a MERGESEQ field inside an IF field to do special processing for the first record in the merge. a. Use Ctrl-F9 to insert both pairs of special field braces {} b. type MERGESEQ inside the inner pair c. type =1 "" "" before the 2nd closing brace d. Where I have put "Text before", type/enter all the text and fields this can include multiple paragraphs and so on) you want before your list of records. e. Where I have put Fields, type the fields you want to repeat in each record. However, this can't also do the final text after the records, which is why I am curious as to exactly how this was achieved before. I wonder if you actually did a merge before - perhaps you actually had a DATABASE field in the middle of your document and inserted a table of data from your dtaa source that way. (To insert a DATABASE field, enable the database toolbar e.g. using View|Toolbars, and take it from there. Peter Jamieson "bjm" wrote in message ... Thanks Peter, Yes, it was a catalog/directory type document. It still is a directory type document. I tried creating the directory again, several times, but still get Text before Fields from record 1 Text after Text before Fields from record 2 Text after Text before Fields from record 3 Text after and so on How can I get: Text before Fields from record 1 Fields from record 2 Fields from record 3 Text after I'm not familiar with { IF { MERGESEQ } = 1 "Text before" "" } Fields" Thanks for your reply! -Brian "Peter Jamieson" wrote: Do you still have any of the Mail Merge Main Documents that you used to use? The normal behaviour in Word merge is that if you have Text before Fields Text after then you would expect to get Text before Fields from record 1 Text after Text before Fields from record 2 Text after Text before Fields from record 3 Text after and so on If you used to get Text before Fields from record 1 Fields from record 2 Fields from record 3 Text after then the chances are that your Mail Merge Main Document was a "Catalog" merge with something like the following in it: { IF { MERGESEQ } = 1 "Text before" "" } Fields (and you would probably have to have dealt with "Text after" in some special way). Does that ring any bells? Peter Jamieson "bjm" wrote in message ... Hi, I'm using XP Pro sp2, Word 2003 & Excel 2003. Mail merge fields on single page with in large word doc. All looks good in preview merge, but when I complete merge, only one record from excel populates the page in Word with the merge fields, then the whole document repeats, adding the next single record from excel on the merge field page, again and again, repeating the whole document for each record merged. I used to be able to merge multiple excel records onto the same word page. I feel like I've tried every thing.When I delete everything butthe merge field page and complete the merge, everything works fine. Please, can somebody explain how to get around this? Thanks, Brian -- Thanks! |
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