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Complex merge
Please advice me!
I have an access database that has a query that produces a table like this: PupilName:Surname:Class:Target1:Target2:Target3 Test :Test :Art : ..... The query has over 10000 records as each of the 1000 pupils at the school studies at least 10 subjects. I want to produce a report that parents can have. My Question: how can I create a mail merge that will collate all the classes with targets for each pupil. So each page will be dedicated to an individual pupil and then a page break would start a report for the next pupil etc. I hope this is clear. Thank you very much in advance for your help. Desi |
#2
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You can do this far more easily with a report in Access than with mailmerge
in Word. Word does not really have the ability to perform a "multiple items per condition (=key field)" mailmerge. See the "Multiple items per condition" item under the "Special merges" section of fellow MVP Cindy Meister's website at http://homepage.swissonline.ch/cindy...r/MergFram.htm Or, if you create a Catalog (on in Word XP and later, it's called Directory) type mailmerge main document with the mergefields in the cells of a one row table in the mailmerge main document with the keyfield in the first cell in the row and then execute that merge to a new document and then run the following macro, it will create separate tables with the records for each key field in them. With a bit of further development, you may be able to get it to do what you want. ' Macro to create multiple items per condition in separate tables from a directory type mailmerge Dim source As Document, target As Document, scat As Range, tcat As Range Dim data As Range, stab As Table, ttab As Table Dim i As Long, j As Long, k As Long, n As Long Set source = ActiveDocument Set target = Documents.Add Set stab = source.Tables(1) k = stab.Columns.Count Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1, numcolumns:=k - 1) Set scat = stab.Cell(1, 1).Range scat.End = scat.End - 1 ttab.Cell(1, 1).Range = scat j = ttab.Rows.Count For i = 1 To stab.Rows.Count Set tcat = ttab.Cell(j, 1).Range tcat.End = tcat.End - 1 Set scat = stab.Cell(i, 1).Range scat.End = scat.End - 1 If scat tcat Then ttab.Rows.Add j = ttab.Rows.Count ttab.Cell(j, 1).Range = scat ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True ttab.Rows.Add ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False For n = 2 To k Set data = stab.Cell(i, n).Range data.End = data.End - 1 ttab.Cell(ttab.Rows.Count, n - 1).Range = data Next n Else ttab.Rows.Add For n = 2 To k Set data = stab.Cell(i, n).Range data.End = data.End - 1 ttab.Cell(ttab.Rows.Count, n - 1).Range = data Next n End If Next i -- Please respond to the Newsgroup for the benefit of others who may be interested. Questions sent directly to me will only be answered on a paid consulting basis. Hope this helps, Doug Robbins - Word MVP "Desi" wrote in message ... Please advice me! I have an access database that has a query that produces a table like this: PupilName:Surname:Class:Target1:Target2:Target3 Test :Test :Art : ..... The query has over 10000 records as each of the 1000 pupils at the school studies at least 10 subjects. I want to produce a report that parents can have. My Question: how can I create a mail merge that will collate all the classes with targets for each pupil. So each page will be dedicated to an individual pupil and then a page break would start a report for the next pupil etc. I hope this is clear. Thank you very much in advance for your help. Desi |
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