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Caption within a style
I have a style called Table Title and in the table title I always use
captions to autonumber the Table. Is there a way to include the Caption style within the table title style so that I don't have to reapply the Table Title style after I insert the caption? -- LAC |
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#2
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Caption within a style
Hi LAC
The Caption style is a paragraph style. I assume your Table Title style is, too. So conceptually one can't be within the other, because they're both the same kind of thing. When you do Insert Reference Caption, Word applies the Caption style. There's no way to tell Word to use some other style for this purpose. It's one of the very good reasons to use Word's built-in styles. My recommendation would be to use the Caption style (modified to look the way you want it). If you can't do that, then it may help to know that you can search for text in one style and replace it with another style. Use Edit Replace. Leave the Find What and Replace With boxes empty, and use the More Format Style list to identify the style to look for and the style to replace it with. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "LAC" wrote in message ... I have a style called Table Title and in the table title I always use captions to autonumber the Table. Is there a way to include the Caption style within the table title style so that I don't have to reapply the Table Title style after I insert the caption? -- LAC |
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#3
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Caption within a style
Thanks Shauna, That makes sense. I use the insert caption to create the
caption in the first place. What would happen if I made the table title a character style. Could I create the caption and then overwrite it with the table title style? I think the caption formatting would be maintained, no? I was just trying to avoid the extra step but I guess I can't. Also, is there a way to prevent the paragraph return from occurring with the insert caption? Sometimes I have to go back in a document and insert the captions, then I have to maneuver out the paragraph return to reconnect the Caption to the Table title. LAC -- LAC "Shauna Kelly" wrote: Hi LAC The Caption style is a paragraph style. I assume your Table Title style is, too. So conceptually one can't be within the other, because they're both the same kind of thing. When you do Insert Reference Caption, Word applies the Caption style. There's no way to tell Word to use some other style for this purpose. It's one of the very good reasons to use Word's built-in styles. My recommendation would be to use the Caption style (modified to look the way you want it). If you can't do that, then it may help to know that you can search for text in one style and replace it with another style. Use Edit Replace. Leave the Find What and Replace With boxes empty, and use the More Format Style list to identify the style to look for and the style to replace it with. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "LAC" wrote in message ... I have a style called Table Title and in the table title I always use captions to autonumber the Table. Is there a way to include the Caption style within the table title style so that I don't have to reapply the Table Title style after I insert the caption? -- LAC |
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#4
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Caption within a style
Hi LAC
When you use Insert Reference Caption, Word automatically applies the Caption style. We could probably give you a better answer to your questions if you could tell us why you don't want to use the built-in Caption style. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "LAC" wrote in message ... Thanks Shauna, That makes sense. I use the insert caption to create the caption in the first place. What would happen if I made the table title a character style. Could I create the caption and then overwrite it with the table title style? I think the caption formatting would be maintained, no? I was just trying to avoid the extra step but I guess I can't. Also, is there a way to prevent the paragraph return from occurring with the insert caption? Sometimes I have to go back in a document and insert the captions, then I have to maneuver out the paragraph return to reconnect the Caption to the Table title. LAC -- LAC "Shauna Kelly" wrote: Hi LAC The Caption style is a paragraph style. I assume your Table Title style is, too. So conceptually one can't be within the other, because they're both the same kind of thing. When you do Insert Reference Caption, Word applies the Caption style. There's no way to tell Word to use some other style for this purpose. It's one of the very good reasons to use Word's built-in styles. My recommendation would be to use the Caption style (modified to look the way you want it). If you can't do that, then it may help to know that you can search for text in one style and replace it with another style. Use Edit Replace. Leave the Find What and Replace With boxes empty, and use the More Format Style list to identify the style to look for and the style to replace it with. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "LAC" wrote in message ... I have a style called Table Title and in the table title I always use captions to autonumber the Table. Is there a way to include the Caption style within the table title style so that I don't have to reapply the Table Title style after I insert the caption? -- LAC |
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#5
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Caption within a style
Hi Shauna,
I think I am using the built in caption style. Isn't that what I get when I do InsertReferenceCaptionb? When I apply it to a pre-existing table title, it automatically puts in a carrage return, which I ten have to delete. With respect to the font style, I can edit the style of the caption style to better fit the font style I'm using but the captions aren't always used with the same font. It sounds like I can't combine these two activities into a single style, which is what I was trying to do. Sorry for any confusion. It's sometimes hard to explain what I am trying to do as clearly as is needed. Many thanks, Linda -- LAC "Shauna Kelly" wrote: Hi LAC When you use Insert Reference Caption, Word automatically applies the Caption style. We could probably give you a better answer to your questions if you could tell us why you don't want to use the built-in Caption style. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "LAC" wrote in message ... Thanks Shauna, That makes sense. I use the insert caption to create the caption in the first place. What would happen if I made the table title a character style. Could I create the caption and then overwrite it with the table title style? I think the caption formatting would be maintained, no? I was just trying to avoid the extra step but I guess I can't. Also, is there a way to prevent the paragraph return from occurring with the insert caption? Sometimes I have to go back in a document and insert the captions, then I have to maneuver out the paragraph return to reconnect the Caption to the Table title. LAC -- LAC "Shauna Kelly" wrote: Hi LAC The Caption style is a paragraph style. I assume your Table Title style is, too. So conceptually one can't be within the other, because they're both the same kind of thing. When you do Insert Reference Caption, Word applies the Caption style. There's no way to tell Word to use some other style for this purpose. It's one of the very good reasons to use Word's built-in styles. My recommendation would be to use the Caption style (modified to look the way you want it). If you can't do that, then it may help to know that you can search for text in one style and replace it with another style. Use Edit Replace. Leave the Find What and Replace With boxes empty, and use the More Format Style list to identify the style to look for and the style to replace it with. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "LAC" wrote in message ... I have a style called Table Title and in the table title I always use captions to autonumber the Table. Is there a way to include the Caption style within the table title style so that I don't have to reapply the Table Title style after I insert the caption? -- LAC |
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#6
Posted to microsoft.public.word.docmanagement
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Caption within a style
The idea of Insert | Caption is that you insert the caption and type your
table title as part of the caption. You can modify the Caption style to match the current Table Title style. The fact that you have captions in different styles is, of course, a problem, but it's probably still preferable to insert the caption and apply your style to it rather than try to do it the other way round. That is: use Insert | Reference | Caption to insert the entire paragraph (label and title), then apply your style to replace the Caption style. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "LAC" wrote in message ... Hi Shauna, I think I am using the built in caption style. Isn't that what I get when I do InsertReferenceCaptionb? When I apply it to a pre-existing table title, it automatically puts in a carrage return, which I ten have to delete. With respect to the font style, I can edit the style of the caption style to better fit the font style I'm using but the captions aren't always used with the same font. It sounds like I can't combine these two activities into a single style, which is what I was trying to do. Sorry for any confusion. It's sometimes hard to explain what I am trying to do as clearly as is needed. Many thanks, Linda -- LAC "Shauna Kelly" wrote: Hi LAC When you use Insert Reference Caption, Word automatically applies the Caption style. We could probably give you a better answer to your questions if you could tell us why you don't want to use the built-in Caption style. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "LAC" wrote in message ... Thanks Shauna, That makes sense. I use the insert caption to create the caption in the first place. What would happen if I made the table title a character style. Could I create the caption and then overwrite it with the table title style? I think the caption formatting would be maintained, no? I was just trying to avoid the extra step but I guess I can't. Also, is there a way to prevent the paragraph return from occurring with the insert caption? Sometimes I have to go back in a document and insert the captions, then I have to maneuver out the paragraph return to reconnect the Caption to the Table title. LAC -- LAC "Shauna Kelly" wrote: Hi LAC The Caption style is a paragraph style. I assume your Table Title style is, too. So conceptually one can't be within the other, because they're both the same kind of thing. When you do Insert Reference Caption, Word applies the Caption style. There's no way to tell Word to use some other style for this purpose. It's one of the very good reasons to use Word's built-in styles. My recommendation would be to use the Caption style (modified to look the way you want it). If you can't do that, then it may help to know that you can search for text in one style and replace it with another style. Use Edit Replace. Leave the Find What and Replace With boxes empty, and use the More Format Style list to identify the style to look for and the style to replace it with. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "LAC" wrote in message ... I have a style called Table Title and in the table title I always use captions to autonumber the Table. Is there a way to include the Caption style within the table title style so that I don't have to reapply the Table Title style after I insert the caption? -- LAC |
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#7
Posted to microsoft.public.word.docmanagement
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Caption within a style
OK, I've come full circle. What Susan recommended is what I am doing now.
Sorry about the long discourse. -- LAC "Suzanne S. Barnhill" wrote: The idea of Insert | Caption is that you insert the caption and type your table title as part of the caption. You can modify the Caption style to match the current Table Title style. The fact that you have captions in different styles is, of course, a problem, but it's probably still preferable to insert the caption and apply your style to it rather than try to do it the other way round. That is: use Insert | Reference | Caption to insert the entire paragraph (label and title), then apply your style to replace the Caption style. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "LAC" wrote in message ... Hi Shauna, I think I am using the built in caption style. Isn't that what I get when I do InsertReferenceCaptionb? When I apply it to a pre-existing table title, it automatically puts in a carrage return, which I ten have to delete. With respect to the font style, I can edit the style of the caption style to better fit the font style I'm using but the captions aren't always used with the same font. It sounds like I can't combine these two activities into a single style, which is what I was trying to do. Sorry for any confusion. It's sometimes hard to explain what I am trying to do as clearly as is needed. Many thanks, Linda -- LAC "Shauna Kelly" wrote: Hi LAC When you use Insert Reference Caption, Word automatically applies the Caption style. We could probably give you a better answer to your questions if you could tell us why you don't want to use the built-in Caption style. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "LAC" wrote in message ... Thanks Shauna, That makes sense. I use the insert caption to create the caption in the first place. What would happen if I made the table title a character style. Could I create the caption and then overwrite it with the table title style? I think the caption formatting would be maintained, no? I was just trying to avoid the extra step but I guess I can't. Also, is there a way to prevent the paragraph return from occurring with the insert caption? Sometimes I have to go back in a document and insert the captions, then I have to maneuver out the paragraph return to reconnect the Caption to the Table title. LAC -- LAC "Shauna Kelly" wrote: Hi LAC The Caption style is a paragraph style. I assume your Table Title style is, too. So conceptually one can't be within the other, because they're both the same kind of thing. When you do Insert Reference Caption, Word applies the Caption style. There's no way to tell Word to use some other style for this purpose. It's one of the very good reasons to use Word's built-in styles. My recommendation would be to use the Caption style (modified to look the way you want it). If you can't do that, then it may help to know that you can search for text in one style and replace it with another style. Use Edit Replace. Leave the Find What and Replace With boxes empty, and use the More Format Style list to identify the style to look for and the style to replace it with. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "LAC" wrote in message ... I have a style called Table Title and in the table title I always use captions to autonumber the Table. Is there a way to include the Caption style within the table title style so that I don't have to reapply the Table Title style after I insert the caption? -- LAC |
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#8
Posted to microsoft.public.word.docmanagement
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Caption within a style
Odd, there's no Susan in this thread.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "LAC" wrote in message news  OK, I've come full circle. What Susan recommended is what I am doing now. Sorry about the long discourse. -- LAC "Suzanne S. Barnhill" wrote: The idea of Insert | Caption is that you insert the caption and type your table title as part of the caption. You can modify the Caption style to match the current Table Title style. The fact that you have captions in different styles is, of course, a problem, but it's probably still preferable to insert the caption and apply your style to it rather than try to do it the other way round. That is: use Insert | Reference | Caption to insert the entire paragraph (label and title), then apply your style to replace the Caption style. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "LAC" wrote in message ... Hi Shauna, I think I am using the built in caption style. Isn't that what I get when I do InsertReferenceCaptionb? When I apply it to a pre-existing table title, it automatically puts in a carrage return, which I ten have to delete. With respect to the font style, I can edit the style of the caption style to better fit the font style I'm using but the captions aren't always used with the same font. It sounds like I can't combine these two activities into a single style, which is what I was trying to do. Sorry for any confusion. It's sometimes hard to explain what I am trying to do as clearly as is needed. Many thanks, Linda -- LAC "Shauna Kelly" wrote: Hi LAC When you use Insert Reference Caption, Word automatically applies the Caption style. We could probably give you a better answer to your questions if you could tell us why you don't want to use the built-in Caption style. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "LAC" wrote in message ... Thanks Shauna, That makes sense. I use the insert caption to create the caption in the first place. What would happen if I made the table title a character style. Could I create the caption and then overwrite it with the table title style? I think the caption formatting would be maintained, no? I was just trying to avoid the extra step but I guess I can't. Also, is there a way to prevent the paragraph return from occurring with the insert caption? Sometimes I have to go back in a document and insert the captions, then I have to maneuver out the paragraph return to reconnect the Caption to the Table title. LAC -- LAC "Shauna Kelly" wrote: Hi LAC The Caption style is a paragraph style. I assume your Table Title style is, too. So conceptually one can't be within the other, because they're both the same kind of thing. When you do Insert Reference Caption, Word applies the Caption style. There's no way to tell Word to use some other style for this purpose. It's one of the very good reasons to use Word's built-in styles. My recommendation would be to use the Caption style (modified to look the way you want it). If you can't do that, then it may help to know that you can search for text in one style and replace it with another style. Use Edit Replace. Leave the Find What and Replace With boxes empty, and use the More Format Style list to identify the style to look for and the style to replace it with. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "LAC" wrote in message ... I have a style called Table Title and in the table title I always use captions to autonumber the Table. Is there a way to include the Caption style within the table title style so that I don't have to reapply the Table Title style after I insert the caption? -- LAC |
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#9
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Caption within a style
Sorry, meanth Suzanne.
-- LAC "Suzanne S. Barnhill" wrote: Odd, there's no Susan in this thread. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "LAC" wrote in message news OK, I've come full circle. What Susan recommended is what I am doing now. Sorry about the long discourse. -- LAC "Suzanne S. Barnhill" wrote: The idea of Insert | Caption is that you insert the caption and type your table title as part of the caption. You can modify the Caption style to match the current Table Title style. The fact that you have captions in different styles is, of course, a problem, but it's probably still preferable to insert the caption and apply your style to it rather than try to do it the other way round. That is: use Insert | Reference | Caption to insert the entire paragraph (label and title), then apply your style to replace the Caption style. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "LAC" wrote in message ... Hi Shauna, I think I am using the built in caption style. Isn't that what I get when I do InsertReferenceCaptionb? When I apply it to a pre-existing table title, it automatically puts in a carrage return, which I ten have to delete. With respect to the font style, I can edit the style of the caption style to better fit the font style I'm using but the captions aren't always used with the same font. It sounds like I can't combine these two activities into a single style, which is what I was trying to do. Sorry for any confusion. It's sometimes hard to explain what I am trying to do as clearly as is needed. Many thanks, Linda -- LAC "Shauna Kelly" wrote: Hi LAC When you use Insert Reference Caption, Word automatically applies the Caption style. We could probably give you a better answer to your questions if you could tell us why you don't want to use the built-in Caption style. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "LAC" wrote in message ... Thanks Shauna, That makes sense. I use the insert caption to create the caption in the first place. What would happen if I made the table title a character style. Could I create the caption and then overwrite it with the table title style? I think the caption formatting would be maintained, no? I was just trying to avoid the extra step but I guess I can't. Also, is there a way to prevent the paragraph return from occurring with the insert caption? Sometimes I have to go back in a document and insert the captions, then I have to maneuver out the paragraph return to reconnect the Caption to the Table title. LAC -- LAC "Shauna Kelly" wrote: Hi LAC The Caption style is a paragraph style. I assume your Table Title style is, too. So conceptually one can't be within the other, because they're both the same kind of thing. When you do Insert Reference Caption, Word applies the Caption style. There's no way to tell Word to use some other style for this purpose. It's one of the very good reasons to use Word's built-in styles. My recommendation would be to use the Caption style (modified to look the way you want it). If you can't do that, then it may help to know that you can search for text in one style and replace it with another style. Use Edit Replace. Leave the Find What and Replace With boxes empty, and use the More Format Style list to identify the style to look for and the style to replace it with. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "LAC" wrote in message ... I have a style called Table Title and in the table title I always use captions to autonumber the Table. Is there a way to include the Caption style within the table title style so that I don't have to reapply the Table Title style after I insert the caption? -- LAC |
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