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#1
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Style Copying Doesn't Work
Don't you hate it when a program feature fails to work in the fashion
described by the documentation? I know I do! I have created one document in Word that is in the form of an outline. In that document I modified the styles, Heading 1, Heading 2, etc. to suit my needs. Now, I want to produce another document in the same style. No problem, I think, I'll just copy the styles I like from the first document to the second. I did so using the procedure described below in the help files: ------Begin Quote------------ 1. On the Tools menu, click Templates and Add-Ins. 2. Click Organizer, and then click the Styles tab. 3. To copy items to or from a different template (template: A file or files that contain the structure and tools for shaping such elements as the style and page layout of finished files. For example, Word templates can shape a single document, and FrontPage templates can shape an entire Web site.) or file, click Close File to close the active document (active document: The document in which you're working. Text you type or graphics you insert in Microsoft Word appear in the active document. The title bar of the active document is highlighted.) and its attached template or to close the Normal template (Normal template: A global template that you can use for any type of document. You can modify this template to change the default document formatting or content.). Then click Open File, and open the template or file you want. 4. Click the items you want to copy in either list, and then click Copy. ---------End Quote---------- (Sorry for the length quote, just wanted y'all to know that I DID RTFM.) Anyway, It doesn't work. In the second document some but not all of the formatting features that are part of the styles from the first document did not appear in the same styles in the second document after the style was copied. Specifically, and this is important in an ouline, the indentation. So, my question for those of you who might know about these things is: How do I copy a style from one document to another so that ALL of the formatting features in the style are actually copied. (Frankly, you'd think that would be the way it would work.) |
#2
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Could be that what it doesn't tell you in Help is what happens if you are
copying in Styles by the same name as existing Styles in the receiving document. That is probably further compounded by having modified default Styles (Heading 1, etc.). The process is not the problem -- you followed it perfectly, but here is a suggestion; Although there is no "law" against doing so, avoid making changes to the built-in Styles. Instead, create new Styles and name them appropriately. That will help avoid the conflict in the first place. Hope this helps|:) BTW- You can also transfer Styles by copying a para that has the Style applied & pasting it into a different doc. You still have to replace/delete the text pasted in, but the style remains available. "John Bigelow" wrote: Don't you hate it when a program feature fails to work in the fashion described by the documentation? I know I do! I have created one document in Word that is in the form of an outline. In that document I modified the styles, Heading 1, Heading 2, etc. to suit my needs. Now, I want to produce another document in the same style. No problem, I think, I'll just copy the styles I like from the first document to the second. I did so using the procedure described below in the help files: ------Begin Quote------------ 1. On the Tools menu, click Templates and Add-Ins. 2. Click Organizer, and then click the Styles tab. 3. To copy items to or from a different template (template: A file or files that contain the structure and tools for shaping such elements as the style and page layout of finished files. For example, Word templates can shape a single document, and FrontPage templates can shape an entire Web site.) or file, click Close File to close the active document (active document: The document in which you're working. Text you type or graphics you insert in Microsoft Word appear in the active document. The title bar of the active document is highlighted.) and its attached template or to close the Normal template (Normal template: A global template that you can use for any type of document. You can modify this template to change the default document formatting or content.). Then click Open File, and open the template or file you want. 4. Click the items you want to copy in either list, and then click Copy. ---------End Quote---------- (Sorry for the length quote, just wanted y'all to know that I DID RTFM.) Anyway, It doesn't work. In the second document some but not all of the formatting features that are part of the styles from the first document did not appear in the same styles in the second document after the style was copied. Specifically, and this is important in an ouline, the indentation. So, my question for those of you who might know about these things is: How do I copy a style from one document to another so that ALL of the formatting features in the style are actually copied. (Frankly, you'd think that would be the way it would work.) |
#4
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Thank you. I will try what you suggest.
"CyberTaz" wrote: Could be that what it doesn't tell you in Help is what happens if you are copying in Styles by the same name as existing Styles in the receiving document. That is probably further compounded by having modified default Styles (Heading 1, etc.). The process is not the problem -- you followed it perfectly, but here is a suggestion; Although there is no "law" against doing so, avoid making changes to the built-in Styles. Instead, create new Styles and name them appropriately. That will help avoid the conflict in the first place. Hope this helps|:) BTW- You can also transfer Styles by copying a para that has the Style applied & pasting it into a different doc. You still have to replace/delete the text pasted in, but the style remains available. "John Bigelow" wrote: Don't you hate it when a program feature fails to work in the fashion described by the documentation? I know I do! I have created one document in Word that is in the form of an outline. In that document I modified the styles, Heading 1, Heading 2, etc. to suit my needs. Now, I want to produce another document in the same style. No problem, I think, I'll just copy the styles I like from the first document to the second. I did so using the procedure described below in the help files: ------Begin Quote------------ 1. On the Tools menu, click Templates and Add-Ins. 2. Click Organizer, and then click the Styles tab. 3. To copy items to or from a different template (template: A file or files that contain the structure and tools for shaping such elements as the style and page layout of finished files. For example, Word templates can shape a single document, and FrontPage templates can shape an entire Web site.) or file, click Close File to close the active document (active document: The document in which you're working. Text you type or graphics you insert in Microsoft Word appear in the active document. The title bar of the active document is highlighted.) and its attached template or to close the Normal template (Normal template: A global template that you can use for any type of document. You can modify this template to change the default document formatting or content.). Then click Open File, and open the template or file you want. 4. Click the items you want to copy in either list, and then click Copy. ---------End Quote---------- (Sorry for the length quote, just wanted y'all to know that I DID RTFM.) Anyway, It doesn't work. In the second document some but not all of the formatting features that are part of the styles from the first document did not appear in the same styles in the second document after the style was copied. Specifically, and this is important in an ouline, the indentation. So, my question for those of you who might know about these things is: How do I copy a style from one document to another so that ALL of the formatting features in the style are actually copied. (Frankly, you'd think that would be the way it would work.) |
#5
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I got the directions you suggested from the Shauna Kelly site, and I will
certainly try them. They look clear and well written, so I'm grateful. Notwithstanding that gratitude, however, I have to say, "Yikes! Is this program written by sadists who want to make things gratuitously complex?!?" "Charles Kenyon" wrote: I don't agree with CyberTaz on not modifying the built-in styles. However, be sure your documents / templates do not have the option to update their styles from the template checked (Templates and Add-Ins dialog) or you'll end up with real hash when you send your documents to some other computer. If your styles are numbered, see: How to create numbered headings or outline numbering in your Word document http://www.shaunakelly.com/word/numb...Numbering.html. (For bullets see http://www.shaunakelly.com/word/bull...olbullets.html, the subject is related.) Numbered and bulletted styles are different from ordinary styles and you need to be very careful in your creating them or modifying them if you want your documents to be robust. If your styles are linked to one another (cascading) as they should be, you need to copy them three times to maintain the links. See http://addbalance.com/usersguide/styles.htm. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "John Bigelow" John wrote in message ... Don't you hate it when a program feature fails to work in the fashion described by the documentation? I know I do! I have created one document in Word that is in the form of an outline. In that document I modified the styles, Heading 1, Heading 2, etc. to suit my needs. Now, I want to produce another document in the same style. No problem, I think, I'll just copy the styles I like from the first document to the second. I did so using the procedure described below in the help files: ------Begin Quote------------ 1. On the Tools menu, click Templates and Add-Ins. 2. Click Organizer, and then click the Styles tab. 3. To copy items to or from a different template (template: A file or files that contain the structure and tools for shaping such elements as the style and page layout of finished files. For example, Word templates can shape a single document, and FrontPage templates can shape an entire Web site.) or file, click Close File to close the active document (active document: The document in which you're working. Text you type or graphics you insert in Microsoft Word appear in the active document. The title bar of the active document is highlighted.) and its attached template or to close the Normal template (Normal template: A global template that you can use for any type of document. You can modify this template to change the default document formatting or content.). Then click Open File, and open the template or file you want. 4. Click the items you want to copy in either list, and then click Copy. ---------End Quote---------- (Sorry for the length quote, just wanted y'all to know that I DID RTFM.) Anyway, It doesn't work. In the second document some but not all of the formatting features that are part of the styles from the first document did not appear in the same styles in the second document after the style was copied. Specifically, and this is important in an ouline, the indentation. So, my question for those of you who might know about these things is: How do I copy a style from one document to another so that ALL of the formatting features in the style are actually copied. (Frankly, you'd think that would be the way it would work.) |
#6
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One last note to follow up and to repeat my gratitude.
The Shauna Kelly suggestions to which Charles Kenyon kindly referred me certainly did the trick. The process is, as she carefully explains, a little complex but it does work. I am also grateful to CyberTaz, who cautioned agains editing the system format for headings. After digesting the Shauna Kelly suggestion, I realized that my mis-step had been to edit the paragraph format in my heading/outline styles as opposed to editing the numbering format itself, which is buried one layer deeper. Additionally, there is the suggestion to link the heading styles in a chain, so that Heading 1 is based on Heading 2 is based on Heading 3 . . . So, CyberTaz's suggestion that I had gone awry by editing the system paragraph formats was well taken, even if the reasons were more complex than either (s)he or I realized. So, thank you both for you kindly assistance - and, once again, a pox on the programmers who made this so clumsy and counter-intuitive! "Charles Kenyon" wrote: I don't agree with CyberTaz on not modifying the built-in styles. However, be sure your documents / templates do not have the option to update their styles from the template checked (Templates and Add-Ins dialog) or you'll end up with real hash when you send your documents to some other computer. If your styles are numbered, see: How to create numbered headings or outline numbering in your Word document http://www.shaunakelly.com/word/numb...Numbering.html. (For bullets see http://www.shaunakelly.com/word/bull...olbullets.html, the subject is related.) Numbered and bulletted styles are different from ordinary styles and you need to be very careful in your creating them or modifying them if you want your documents to be robust. If your styles are linked to one another (cascading) as they should be, you need to copy them three times to maintain the links. See http://addbalance.com/usersguide/styles.htm. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "John Bigelow" John wrote in message ... Don't you hate it when a program feature fails to work in the fashion described by the documentation? I know I do! I have created one document in Word that is in the form of an outline. In that document I modified the styles, Heading 1, Heading 2, etc. to suit my needs. Now, I want to produce another document in the same style. No problem, I think, I'll just copy the styles I like from the first document to the second. I did so using the procedure described below in the help files: ------Begin Quote------------ 1. On the Tools menu, click Templates and Add-Ins. 2. Click Organizer, and then click the Styles tab. 3. To copy items to or from a different template (template: A file or files that contain the structure and tools for shaping such elements as the style and page layout of finished files. For example, Word templates can shape a single document, and FrontPage templates can shape an entire Web site.) or file, click Close File to close the active document (active document: The document in which you're working. Text you type or graphics you insert in Microsoft Word appear in the active document. The title bar of the active document is highlighted.) and its attached template or to close the Normal template (Normal template: A global template that you can use for any type of document. You can modify this template to change the default document formatting or content.). Then click Open File, and open the template or file you want. 4. Click the items you want to copy in either list, and then click Copy. ---------End Quote---------- (Sorry for the length quote, just wanted y'all to know that I DID RTFM.) Anyway, It doesn't work. In the second document some but not all of the formatting features that are part of the styles from the first document did not appear in the same styles in the second document after the style was copied. Specifically, and this is important in an ouline, the indentation. So, my question for those of you who might know about these things is: How do I copy a style from one document to another so that ALL of the formatting features in the style are actually copied. (Frankly, you'd think that would be the way it would work.) |
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