Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.newusers
|
|||
|
|||
HOW to export auto text entries ?
DEAR ALL
I have a list of about 50 names with titles and designations. I want to send this as word file to my wife as an auto text entries, so that she need not type these names each time. Pls sugest the best way to do; as auto text entry or any other better way to do the same. BR/CAPTGNVR |
#2
Posted to microsoft.public.word.newusers
|
|||
|
|||
HOW to export auto text entries ?
AutoText entries are saved in templates. By default they are saved in
Normal.dot, but you don't want to share that with your wife, as it would override her settings. So, assuming you both have Word 2003 or earlier, create a new template (you can name it AutoText), then open Tools | Templates and Add-ins and click Organizer. Assuming you have your new template open for editing, you should see it on the left side and Normal.dot on the right. Select the AutoText tab, then select the AutoText entries in Normal.dot that are not just the standard Normal.dot ones (that is, the ones you have created), and copy them to your new template. Save your template and give it to your wife (via any ordinary means of transfer). She can either put it in Word's Startup folder as an add-in or reverse the Organizer process to copy the entries into her Normal.dot. FWIW, saving AutoText entries in a separate add-in template can be a good idea; if you ever have to blow Normal.dot away to solve application problems, you won't lose the entries (though you can certainly retrieve them using the Organizer even if you do have to rename Normal.dot to solve a problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR ALL I have a list of about 50 names with titles and designations. I want to send this as word file to my wife as an auto text entries, so that she need not type these names each time. Pls sugest the best way to do; as auto text entry or any other better way to do the same. BR/CAPTGNVR |
#3
Posted to microsoft.public.word.newusers
|
|||
|
|||
HOW to export auto text entries ?
DEAR SUZANNE First of all thanks for such quick response and it was such a relief. I understood till where to start a new doc; save it as a new template; open add-ins; and organizor etc. Do you mind giving a bit more explanation or steps for your line "She can either put it in Word's Startup folder as an add-in .....". Since it is late here, I will try the rest tomoro and send the file to my wife and see if she can reverse the organizer. Will give u the feedback after I get the comments from home. Once again thanks for the good start. brgds/captgnvr "Suzanne S. Barnhill" wrote: AutoText entries are saved in templates. By default they are saved in Normal.dot, but you don't want to share that with your wife, as it would override her settings. So, assuming you both have Word 2003 or earlier, create a new template (you can name it AutoText), then open Tools | Templates and Add-ins and click Organizer. Assuming you have your new template open for editing, you should see it on the left side and Normal.dot on the right. Select the AutoText tab, then select the AutoText entries in Normal.dot that are not just the standard Normal.dot ones (that is, the ones you have created), and copy them to your new template. Save your template and give it to your wife (via any ordinary means of transfer). She can either put it in Word's Startup folder as an add-in or reverse the Organizer process to copy the entries into her Normal.dot. FWIW, saving AutoText entries in a separate add-in template can be a good idea; if you ever have to blow Normal.dot away to solve application problems, you won't lose the entries (though you can certainly retrieve them using the Organizer even if you do have to rename Normal.dot to solve a problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR ALL I have a list of about 50 names with titles and designations. I want to send this as word file to my wife as an auto text entries, so that she need not type these names each time. Pls sugest the best way to do; as auto text entry or any other better way to do the same. BR/CAPTGNVR |
#4
Posted to microsoft.public.word.newusers
|
|||
|
|||
HOW to export auto text entries ?
In Word 2003 or earlier, look at Tools | Options | File Locations to find
the path to Word's Startup folder. Any template your wife saves there will automatically be loaded at startup (along with Normal.dot), so any AutoText entries it contains will be added to those in Normal.dot. All this will be automatic and transparent to the user (the only time you'd notice anything different is if you changed the "Look in" setting in Insert | AutoText | AutoText from "All active templates" to either Normal.dot or the add-in template). The alternative is for your wife to save the AutoText template you have provided in My Documents (or elsewhere--it will be needed only temporarily), open it for editing, and then use the Organizer to transfer the AutoText entries from that template to Normal.dot. Once you've done this, you can delete the AutoText template if desired. Not that you need it for this task, but you might be interested in reading "What do Templates and Add-ins store?" at http://word.mvps.org/FAQs/Customizat...latesStore.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE First of all thanks for such quick response and it was such a relief. I understood till where to start a new doc; save it as a new template; open add-ins; and organizor etc. Do you mind giving a bit more explanation or steps for your line "She can either put it in Word's Startup folder as an add-in .....". Since it is late here, I will try the rest tomoro and send the file to my wife and see if she can reverse the organizer. Will give u the feedback after I get the comments from home. Once again thanks for the good start. brgds/captgnvr "Suzanne S. Barnhill" wrote: AutoText entries are saved in templates. By default they are saved in Normal.dot, but you don't want to share that with your wife, as it would override her settings. So, assuming you both have Word 2003 or earlier, create a new template (you can name it AutoText), then open Tools | Templates and Add-ins and click Organizer. Assuming you have your new template open for editing, you should see it on the left side and Normal.dot on the right. Select the AutoText tab, then select the AutoText entries in Normal.dot that are not just the standard Normal.dot ones (that is, the ones you have created), and copy them to your new template. Save your template and give it to your wife (via any ordinary means of transfer). She can either put it in Word's Startup folder as an add-in or reverse the Organizer process to copy the entries into her Normal.dot. FWIW, saving AutoText entries in a separate add-in template can be a good idea; if you ever have to blow Normal.dot away to solve application problems, you won't lose the entries (though you can certainly retrieve them using the Organizer even if you do have to rename Normal.dot to solve a problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR ALL I have a list of about 50 names with titles and designations. I want to send this as word file to my wife as an auto text entries, so that she need not type these names each time. Pls sugest the best way to do; as auto text entry or any other better way to do the same. BR/CAPTGNVR |
#5
Posted to microsoft.public.word.newusers
|
|||
|
|||
HOW to export auto text entries ?
DEAR SUZANNE
Good Day. Totally understood the concept and sure of executing it and thanks for same. Alternatively, what will be easy and more user friendly will be to have it VB code to get a drop down list box or combo box and select the names to inserted at the cursor and after which the list box should disappear. Is it too much to ask for?? This way she can keep updating the names without having the need to keep changing the auto text entries. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: In Word 2003 or earlier, look at Tools | Options | File Locations to find the path to Word's Startup folder. Any template your wife saves there will automatically be loaded at startup (along with Normal.dot), so any AutoText entries it contains will be added to those in Normal.dot. All this will be automatic and transparent to the user (the only time you'd notice anything different is if you changed the "Look in" setting in Insert | AutoText | AutoText from "All active templates" to either Normal.dot or the add-in template). The alternative is for your wife to save the AutoText template you have provided in My Documents (or elsewhere--it will be needed only temporarily), open it for editing, and then use the Organizer to transfer the AutoText entries from that template to Normal.dot. Once you've done this, you can delete the AutoText template if desired. Not that you need it for this task, but you might be interested in reading "What do Templates and Add-ins store?" at http://word.mvps.org/FAQs/Customizat...latesStore.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE First of all thanks for such quick response and it was such a relief. I understood till where to start a new doc; save it as a new template; open add-ins; and organizor etc. Do you mind giving a bit more explanation or steps for your line "She can either put it in Word's Startup folder as an add-in .....". Since it is late here, I will try the rest tomoro and send the file to my wife and see if she can reverse the organizer. Will give u the feedback after I get the comments from home. Once again thanks for the good start. brgds/captgnvr "Suzanne S. Barnhill" wrote: AutoText entries are saved in templates. By default they are saved in Normal.dot, but you don't want to share that with your wife, as it would override her settings. So, assuming you both have Word 2003 or earlier, create a new template (you can name it AutoText), then open Tools | Templates and Add-ins and click Organizer. Assuming you have your new template open for editing, you should see it on the left side and Normal.dot on the right. Select the AutoText tab, then select the AutoText entries in Normal.dot that are not just the standard Normal.dot ones (that is, the ones you have created), and copy them to your new template. Save your template and give it to your wife (via any ordinary means of transfer). She can either put it in Word's Startup folder as an add-in or reverse the Organizer process to copy the entries into her Normal.dot. FWIW, saving AutoText entries in a separate add-in template can be a good idea; if you ever have to blow Normal.dot away to solve application problems, you won't lose the entries (though you can certainly retrieve them using the Organizer even if you do have to rename Normal.dot to solve a problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR ALL I have a list of about 50 names with titles and designations. I want to send this as word file to my wife as an auto text entries, so that she need not type these names each time. Pls sugest the best way to do; as auto text entry or any other better way to do the same. BR/CAPTGNVR |
#6
Posted to microsoft.public.word.newusers
|
|||
|
|||
HOW to export auto text entries ?
I'm not sure exactly what functionality you're trying for. You could use an
AutoTextList field (see http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm) in a given template (after selecting the appropriate entry in a given document based on the template you could unlink the field with Ctrl+Shift+F9), or you could display the AutoText toolbar in the template; keeping in mind that the entries available will depend on the style at the insertion point. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE Good Day. Totally understood the concept and sure of executing it and thanks for same. Alternatively, what will be easy and more user friendly will be to have it VB code to get a drop down list box or combo box and select the names to inserted at the cursor and after which the list box should disappear. Is it too much to ask for?? This way she can keep updating the names without having the need to keep changing the auto text entries. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: In Word 2003 or earlier, look at Tools | Options | File Locations to find the path to Word's Startup folder. Any template your wife saves there will automatically be loaded at startup (along with Normal.dot), so any AutoText entries it contains will be added to those in Normal.dot. All this will be automatic and transparent to the user (the only time you'd notice anything different is if you changed the "Look in" setting in Insert | AutoText | AutoText from "All active templates" to either Normal.dot or the add-in template). The alternative is for your wife to save the AutoText template you have provided in My Documents (or elsewhere--it will be needed only temporarily), open it for editing, and then use the Organizer to transfer the AutoText entries from that template to Normal.dot. Once you've done this, you can delete the AutoText template if desired. Not that you need it for this task, but you might be interested in reading "What do Templates and Add-ins store?" at http://word.mvps.org/FAQs/Customizat...latesStore.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE First of all thanks for such quick response and it was such a relief. I understood till where to start a new doc; save it as a new template; open add-ins; and organizor etc. Do you mind giving a bit more explanation or steps for your line "She can either put it in Word's Startup folder as an add-in .....". Since it is late here, I will try the rest tomoro and send the file to my wife and see if she can reverse the organizer. Will give u the feedback after I get the comments from home. Once again thanks for the good start. brgds/captgnvr "Suzanne S. Barnhill" wrote: AutoText entries are saved in templates. By default they are saved in Normal.dot, but you don't want to share that with your wife, as it would override her settings. So, assuming you both have Word 2003 or earlier, create a new template (you can name it AutoText), then open Tools | Templates and Add-ins and click Organizer. Assuming you have your new template open for editing, you should see it on the left side and Normal.dot on the right. Select the AutoText tab, then select the AutoText entries in Normal.dot that are not just the standard Normal.dot ones (that is, the ones you have created), and copy them to your new template. Save your template and give it to your wife (via any ordinary means of transfer). She can either put it in Word's Startup folder as an add-in or reverse the Organizer process to copy the entries into her Normal.dot. FWIW, saving AutoText entries in a separate add-in template can be a good idea; if you ever have to blow Normal.dot away to solve application problems, you won't lose the entries (though you can certainly retrieve them using the Organizer even if you do have to rename Normal.dot to solve a problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR ALL I have a list of about 50 names with titles and designations. I want to send this as word file to my wife as an auto text entries, so that she need not type these names each time. Pls sugest the best way to do; as auto text entry or any other better way to do the same. BR/CAPTGNVR |
#7
Posted to microsoft.public.word.newusers
|
|||
|
|||
HOW to export auto text entries ?
DEAR SUZANNE
This is marvellous at your prompt replies and it is such a pleasure. The functionality I am trying for is to help my wife to make a word document where she has to 1. send about 60 emails with meeting invitation by addressing each person by their designation and titles. 2. address various personalities names with designation and titles frequently when she makes reports and minutes of the meeting. So I am trying to solve this by providing a list of 100 names or so which will constantly vary, whereby she can just click on the name to insert it in the word document. For ex: Dear M.J.F Lion Dr. P.M.K. WILSON The monthly meeting will be held at hotel Hyatt on 30th August and please make yourself available. Regards/Secretary I have tried this with mail merge for taking the print outs but trying to get the names inserted easily instead of typing each big names so often. Hope this explains my requirement. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: I'm not sure exactly what functionality you're trying for. You could use an AutoTextList field (see http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm) in a given template (after selecting the appropriate entry in a given document based on the template you could unlink the field with Ctrl+Shift+F9), or you could display the AutoText toolbar in the template; keeping in mind that the entries available will depend on the style at the insertion point. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE Good Day. Totally understood the concept and sure of executing it and thanks for same. Alternatively, what will be easy and more user friendly will be to have it VB code to get a drop down list box or combo box and select the names to inserted at the cursor and after which the list box should disappear. Is it too much to ask for?? This way she can keep updating the names without having the need to keep changing the auto text entries. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: In Word 2003 or earlier, look at Tools | Options | File Locations to find the path to Word's Startup folder. Any template your wife saves there will automatically be loaded at startup (along with Normal.dot), so any AutoText entries it contains will be added to those in Normal.dot. All this will be automatic and transparent to the user (the only time you'd notice anything different is if you changed the "Look in" setting in Insert | AutoText | AutoText from "All active templates" to either Normal.dot or the add-in template). The alternative is for your wife to save the AutoText template you have provided in My Documents (or elsewhere--it will be needed only temporarily), open it for editing, and then use the Organizer to transfer the AutoText entries from that template to Normal.dot. Once you've done this, you can delete the AutoText template if desired. Not that you need it for this task, but you might be interested in reading "What do Templates and Add-ins store?" at http://word.mvps.org/FAQs/Customizat...latesStore.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE First of all thanks for such quick response and it was such a relief. I understood till where to start a new doc; save it as a new template; open add-ins; and organizor etc. Do you mind giving a bit more explanation or steps for your line "She can either put it in Word's Startup folder as an add-in .....". Since it is late here, I will try the rest tomoro and send the file to my wife and see if she can reverse the organizer. Will give u the feedback after I get the comments from home. Once again thanks for the good start. brgds/captgnvr "Suzanne S. Barnhill" wrote: AutoText entries are saved in templates. By default they are saved in Normal.dot, but you don't want to share that with your wife, as it would override her settings. So, assuming you both have Word 2003 or earlier, create a new template (you can name it AutoText), then open Tools | Templates and Add-ins and click Organizer. Assuming you have your new template open for editing, you should see it on the left side and Normal.dot on the right. Select the AutoText tab, then select the AutoText entries in Normal.dot that are not just the standard Normal.dot ones (that is, the ones you have created), and copy them to your new template. Save your template and give it to your wife (via any ordinary means of transfer). She can either put it in Word's Startup folder as an add-in or reverse the Organizer process to copy the entries into her Normal.dot. FWIW, saving AutoText entries in a separate add-in template can be a good idea; if you ever have to blow Normal.dot away to solve application problems, you won't lose the entries (though you can certainly retrieve them using the Organizer even if you do have to rename Normal.dot to solve a problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR ALL I have a list of about 50 names with titles and designations. I want to send this as word file to my wife as an auto text entries, so that she need not type these names each time. Pls sugest the best way to do; as auto text entry or any other better way to do the same. BR/CAPTGNVR |
#8
Posted to microsoft.public.word.newusers
|
|||
|
|||
HOW to export auto text entries ?
This is an application for mail merge. Either put the list of names etc in a
Word table with a header row to provide fieldname(s) or store the entries in Outlook (using categories to identify them as peculiar to the application - or even a second contacts list defibned as an e-mail address book) and then simply merge the list into a document. See http://www.gmayor.com/mail_merge_lab...th_word_xp.htm or http://www.gmayor.com/merge_labels_with_word_2007.htm and for the data sources - see http://www.gmayor.com/convert_labels...mail_merge.htm (which shows what the table should look like) and http://www.gmayor.com/mailmerge_from_outlook.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org CAPTGNVR wrote: DEAR SUZANNE This is marvellous at your prompt replies and it is such a pleasure. The functionality I am trying for is to help my wife to make a word document where she has to 1. send about 60 emails with meeting invitation by addressing each person by their designation and titles. 2. address various personalities names with designation and titles frequently when she makes reports and minutes of the meeting. So I am trying to solve this by providing a list of 100 names or so which will constantly vary, whereby she can just click on the name to insert it in the word document. For ex: Dear M.J.F Lion Dr. P.M.K. WILSON The monthly meeting will be held at hotel Hyatt on 30th August and please make yourself available. Regards/Secretary I have tried this with mail merge for taking the print outs but trying to get the names inserted easily instead of typing each big names so often. Hope this explains my requirement. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: I'm not sure exactly what functionality you're trying for. You could use an AutoTextList field (see http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm) in a given template (after selecting the appropriate entry in a given document based on the template you could unlink the field with Ctrl+Shift+F9), or you could display the AutoText toolbar in the template; keeping in mind that the entries available will depend on the style at the insertion point. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE Good Day. Totally understood the concept and sure of executing it and thanks for same. Alternatively, what will be easy and more user friendly will be to have it VB code to get a drop down list box or combo box and select the names to inserted at the cursor and after which the list box should disappear. Is it too much to ask for?? This way she can keep updating the names without having the need to keep changing the auto text entries. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: In Word 2003 or earlier, look at Tools | Options | File Locations to find the path to Word's Startup folder. Any template your wife saves there will automatically be loaded at startup (along with Normal.dot), so any AutoText entries it contains will be added to those in Normal.dot. All this will be automatic and transparent to the user (the only time you'd notice anything different is if you changed the "Look in" setting in Insert | AutoText | AutoText from "All active templates" to either Normal.dot or the add-in template). The alternative is for your wife to save the AutoText template you have provided in My Documents (or elsewhere--it will be needed only temporarily), open it for editing, and then use the Organizer to transfer the AutoText entries from that template to Normal.dot. Once you've done this, you can delete the AutoText template if desired. Not that you need it for this task, but you might be interested in reading "What do Templates and Add-ins store?" at http://word.mvps.org/FAQs/Customizat...latesStore.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE First of all thanks for such quick response and it was such a relief. I understood till where to start a new doc; save it as a new template; open add-ins; and organizor etc. Do you mind giving a bit more explanation or steps for your line "She can either put it in Word's Startup folder as an add-in .....". Since it is late here, I will try the rest tomoro and send the file to my wife and see if she can reverse the organizer. Will give u the feedback after I get the comments from home. Once again thanks for the good start. brgds/captgnvr "Suzanne S. Barnhill" wrote: AutoText entries are saved in templates. By default they are saved in Normal.dot, but you don't want to share that with your wife, as it would override her settings. So, assuming you both have Word 2003 or earlier, create a new template (you can name it AutoText), then open Tools | Templates and Add-ins and click Organizer. Assuming you have your new template open for editing, you should see it on the left side and Normal.dot on the right. Select the AutoText tab, then select the AutoText entries in Normal.dot that are not just the standard Normal.dot ones (that is, the ones you have created), and copy them to your new template. Save your template and give it to your wife (via any ordinary means of transfer). She can either put it in Word's Startup folder as an add-in or reverse the Organizer process to copy the entries into her Normal.dot. FWIW, saving AutoText entries in a separate add-in template can be a good idea; if you ever have to blow Normal.dot away to solve application problems, you won't lose the entries (though you can certainly retrieve them using the Organizer even if you do have to rename Normal.dot to solve a problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR ALL I have a list of about 50 names with titles and designations. I want to send this as word file to my wife as an auto text entries, so that she need not type these names each time. Pls sugest the best way to do; as auto text entry or any other better way to do the same. BR/CAPTGNVR |
#9
Posted to microsoft.public.word.newusers
|
|||
|
|||
HOW to export auto text entries ?
DEAR GRAHAM
Read all the links and it was useful for mail merge. Thanks for same. What I am trying to find out is to find a way to have a table of NAMES from where I can insert the names where I want in the document. Though Miss Suzanne guidance was of success, I am still trying to avoid this auto text entries bcos it is cumbersome to update if names are changed. Whereas if I have it as a table then I can just delete or add new name or phrases as required. Pls advice. BR/CAPTGNVR "Graham Mayor" wrote: This is an application for mail merge. Either put the list of names etc in a Word table with a header row to provide fieldname(s) or store the entries in Outlook (using categories to identify them as peculiar to the application - or even a second contacts list defibned as an e-mail address book) and then simply merge the list into a document. See http://www.gmayor.com/mail_merge_lab...th_word_xp.htm or http://www.gmayor.com/merge_labels_with_word_2007.htm and for the data sources - see http://www.gmayor.com/convert_labels...mail_merge.htm (which shows what the table should look like) and http://www.gmayor.com/mailmerge_from_outlook.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org CAPTGNVR wrote: DEAR SUZANNE This is marvellous at your prompt replies and it is such a pleasure. The functionality I am trying for is to help my wife to make a word document where she has to 1. send about 60 emails with meeting invitation by addressing each person by their designation and titles. 2. address various personalities names with designation and titles frequently when she makes reports and minutes of the meeting. So I am trying to solve this by providing a list of 100 names or so which will constantly vary, whereby she can just click on the name to insert it in the word document. For ex: Dear M.J.F Lion Dr. P.M.K. WILSON The monthly meeting will be held at hotel Hyatt on 30th August and please make yourself available. Regards/Secretary I have tried this with mail merge for taking the print outs but trying to get the names inserted easily instead of typing each big names so often. Hope this explains my requirement. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: I'm not sure exactly what functionality you're trying for. You could use an AutoTextList field (see http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm) in a given template (after selecting the appropriate entry in a given document based on the template you could unlink the field with Ctrl+Shift+F9), or you could display the AutoText toolbar in the template; keeping in mind that the entries available will depend on the style at the insertion point. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE Good Day. Totally understood the concept and sure of executing it and thanks for same. Alternatively, what will be easy and more user friendly will be to have it VB code to get a drop down list box or combo box and select the names to inserted at the cursor and after which the list box should disappear. Is it too much to ask for?? This way she can keep updating the names without having the need to keep changing the auto text entries. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: In Word 2003 or earlier, look at Tools | Options | File Locations to find the path to Word's Startup folder. Any template your wife saves there will automatically be loaded at startup (along with Normal.dot), so any AutoText entries it contains will be added to those in Normal.dot. All this will be automatic and transparent to the user (the only time you'd notice anything different is if you changed the "Look in" setting in Insert | AutoText | AutoText from "All active templates" to either Normal.dot or the add-in template). The alternative is for your wife to save the AutoText template you have provided in My Documents (or elsewhere--it will be needed only temporarily), open it for editing, and then use the Organizer to transfer the AutoText entries from that template to Normal.dot. Once you've done this, you can delete the AutoText template if desired. Not that you need it for this task, but you might be interested in reading "What do Templates and Add-ins store?" at http://word.mvps.org/FAQs/Customizat...latesStore.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE First of all thanks for such quick response and it was such a relief. I understood till where to start a new doc; save it as a new template; open add-ins; and organizor etc. Do you mind giving a bit more explanation or steps for your line "She can either put it in Word's Startup folder as an add-in .....". Since it is late here, I will try the rest tomoro and send the file to my wife and see if she can reverse the organizer. Will give u the feedback after I get the comments from home. Once again thanks for the good start. brgds/captgnvr "Suzanne S. Barnhill" wrote: AutoText entries are saved in templates. By default they are saved in Normal.dot, but you don't want to share that with your wife, as it would override her settings. So, assuming you both have Word 2003 or earlier, create a new template (you can name it AutoText), then open Tools | Templates and Add-ins and click Organizer. Assuming you have your new template open for editing, you should see it on the left side and Normal.dot on the right. Select the AutoText tab, then select the AutoText entries in Normal.dot that are not just the standard Normal.dot ones (that is, the ones you have created), and copy them to your new template. Save your template and give it to your wife (via any ordinary means of transfer). She can either put it in Word's Startup folder as an add-in or reverse the Organizer process to copy the entries into her Normal.dot. FWIW, saving AutoText entries in a separate add-in template can be a good idea; if you ever have to blow Normal.dot away to solve application problems, you won't lose the entries (though you can certainly retrieve them using the Organizer even if you do have to rename Normal.dot to solve a problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR ALL I have a list of about 50 names with titles and designations. I want to send this as word file to my wife as an auto text entries, so that she need not type these names each time. Pls sugest the best way to do; as auto text entry or any other better way to do the same. BR/CAPTGNVR |
#10
Posted to microsoft.public.word.newusers
|
|||
|
|||
HOW to export auto text entries ?
A table is a table. Provided it looks like the table in the page
http://www.gmayor.com/convert_labels...mail_merge.htm Word can use it as a mail merge data source. The two merge links show how to merge a data slource into a document. The pages use labels as the merge document as labels tend to be more complicated, but the same principles apply to merge a data source into a letter. The easiest solution is as I indicated, to use Outlook to store your contact names. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org CAPTGNVR wrote: DEAR GRAHAM Read all the links and it was useful for mail merge. Thanks for same. What I am trying to find out is to find a way to have a table of NAMES from where I can insert the names where I want in the document. Though Miss Suzanne guidance was of success, I am still trying to avoid this auto text entries bcos it is cumbersome to update if names are changed. Whereas if I have it as a table then I can just delete or add new name or phrases as required. Pls advice. BR/CAPTGNVR "Graham Mayor" wrote: This is an application for mail merge. Either put the list of names etc in a Word table with a header row to provide fieldname(s) or store the entries in Outlook (using categories to identify them as peculiar to the application - or even a second contacts list defibned as an e-mail address book) and then simply merge the list into a document. See http://www.gmayor.com/mail_merge_lab...th_word_xp.htm or http://www.gmayor.com/merge_labels_with_word_2007.htm and for the data sources - see http://www.gmayor.com/convert_labels...mail_merge.htm (which shows what the table should look like) and http://www.gmayor.com/mailmerge_from_outlook.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org CAPTGNVR wrote: DEAR SUZANNE This is marvellous at your prompt replies and it is such a pleasure. The functionality I am trying for is to help my wife to make a word document where she has to 1. send about 60 emails with meeting invitation by addressing each person by their designation and titles. 2. address various personalities names with designation and titles frequently when she makes reports and minutes of the meeting. So I am trying to solve this by providing a list of 100 names or so which will constantly vary, whereby she can just click on the name to insert it in the word document. For ex: Dear M.J.F Lion Dr. P.M.K. WILSON The monthly meeting will be held at hotel Hyatt on 30th August and please make yourself available. Regards/Secretary I have tried this with mail merge for taking the print outs but trying to get the names inserted easily instead of typing each big names so often. Hope this explains my requirement. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: I'm not sure exactly what functionality you're trying for. You could use an AutoTextList field (see http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm) in a given template (after selecting the appropriate entry in a given document based on the template you could unlink the field with Ctrl+Shift+F9), or you could display the AutoText toolbar in the template; keeping in mind that the entries available will depend on the style at the insertion point. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE Good Day. Totally understood the concept and sure of executing it and thanks for same. Alternatively, what will be easy and more user friendly will be to have it VB code to get a drop down list box or combo box and select the names to inserted at the cursor and after which the list box should disappear. Is it too much to ask for?? This way she can keep updating the names without having the need to keep changing the auto text entries. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: In Word 2003 or earlier, look at Tools | Options | File Locations to find the path to Word's Startup folder. Any template your wife saves there will automatically be loaded at startup (along with Normal.dot), so any AutoText entries it contains will be added to those in Normal.dot. All this will be automatic and transparent to the user (the only time you'd notice anything different is if you changed the "Look in" setting in Insert | AutoText | AutoText from "All active templates" to either Normal.dot or the add-in template). The alternative is for your wife to save the AutoText template you have provided in My Documents (or elsewhere--it will be needed only temporarily), open it for editing, and then use the Organizer to transfer the AutoText entries from that template to Normal.dot. Once you've done this, you can delete the AutoText template if desired. Not that you need it for this task, but you might be interested in reading "What do Templates and Add-ins store?" at http://word.mvps.org/FAQs/Customizat...latesStore.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE First of all thanks for such quick response and it was such a relief. I understood till where to start a new doc; save it as a new template; open add-ins; and organizor etc. Do you mind giving a bit more explanation or steps for your line "She can either put it in Word's Startup folder as an add-in .....". Since it is late here, I will try the rest tomoro and send the file to my wife and see if she can reverse the organizer. Will give u the feedback after I get the comments from home. Once again thanks for the good start. brgds/captgnvr "Suzanne S. Barnhill" wrote: AutoText entries are saved in templates. By default they are saved in Normal.dot, but you don't want to share that with your wife, as it would override her settings. So, assuming you both have Word 2003 or earlier, create a new template (you can name it AutoText), then open Tools | Templates and Add-ins and click Organizer. Assuming you have your new template open for editing, you should see it on the left side and Normal.dot on the right. Select the AutoText tab, then select the AutoText entries in Normal.dot that are not just the standard Normal.dot ones (that is, the ones you have created), and copy them to your new template. Save your template and give it to your wife (via any ordinary means of transfer). She can either put it in Word's Startup folder as an add-in or reverse the Organizer process to copy the entries into her Normal.dot. FWIW, saving AutoText entries in a separate add-in template can be a good idea; if you ever have to blow Normal.dot away to solve application problems, you won't lose the entries (though you can certainly retrieve them using the Organizer even if you do have to rename Normal.dot to solve a problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR ALL I have a list of about 50 names with titles and designations. I want to send this as word file to my wife as an auto text entries, so that she need not type these names each time. Pls sugest the best way to do; as auto text entry or any other better way to do the same. BR/CAPTGNVR |
#11
Posted to microsoft.public.word.newusers
|
|||
|
|||
HOW to export auto text entries ?
I agree with Graham that this is a job for mail merge. If your wife were
creating letters or emails one or two at a time, then the AutoText method would be reasonable, but if she's creating many at once, mail merge is the correct tool. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message ... A table is a table. Provided it looks like the table in the page http://www.gmayor.com/convert_labels...mail_merge.htm Word can use it as a mail merge data source. The two merge links show how to merge a data slource into a document. The pages use labels as the merge document as labels tend to be more complicated, but the same principles apply to merge a data source into a letter. The easiest solution is as I indicated, to use Outlook to store your contact names. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org CAPTGNVR wrote: DEAR GRAHAM Read all the links and it was useful for mail merge. Thanks for same. What I am trying to find out is to find a way to have a table of NAMES from where I can insert the names where I want in the document. Though Miss Suzanne guidance was of success, I am still trying to avoid this auto text entries bcos it is cumbersome to update if names are changed. Whereas if I have it as a table then I can just delete or add new name or phrases as required. Pls advice. BR/CAPTGNVR "Graham Mayor" wrote: This is an application for mail merge. Either put the list of names etc in a Word table with a header row to provide fieldname(s) or store the entries in Outlook (using categories to identify them as peculiar to the application - or even a second contacts list defibned as an e-mail address book) and then simply merge the list into a document. See http://www.gmayor.com/mail_merge_lab...th_word_xp.htm or http://www.gmayor.com/merge_labels_with_word_2007.htm and for the data sources - see http://www.gmayor.com/convert_labels...mail_merge.htm (which shows what the table should look like) and http://www.gmayor.com/mailmerge_from_outlook.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org CAPTGNVR wrote: DEAR SUZANNE This is marvellous at your prompt replies and it is such a pleasure. The functionality I am trying for is to help my wife to make a word document where she has to 1. send about 60 emails with meeting invitation by addressing each person by their designation and titles. 2. address various personalities names with designation and titles frequently when she makes reports and minutes of the meeting. So I am trying to solve this by providing a list of 100 names or so which will constantly vary, whereby she can just click on the name to insert it in the word document. For ex: Dear M.J.F Lion Dr. P.M.K. WILSON The monthly meeting will be held at hotel Hyatt on 30th August and please make yourself available. Regards/Secretary I have tried this with mail merge for taking the print outs but trying to get the names inserted easily instead of typing each big names so often. Hope this explains my requirement. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: I'm not sure exactly what functionality you're trying for. You could use an AutoTextList field (see http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm) in a given template (after selecting the appropriate entry in a given document based on the template you could unlink the field with Ctrl+Shift+F9), or you could display the AutoText toolbar in the template; keeping in mind that the entries available will depend on the style at the insertion point. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE Good Day. Totally understood the concept and sure of executing it and thanks for same. Alternatively, what will be easy and more user friendly will be to have it VB code to get a drop down list box or combo box and select the names to inserted at the cursor and after which the list box should disappear. Is it too much to ask for?? This way she can keep updating the names without having the need to keep changing the auto text entries. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: In Word 2003 or earlier, look at Tools | Options | File Locations to find the path to Word's Startup folder. Any template your wife saves there will automatically be loaded at startup (along with Normal.dot), so any AutoText entries it contains will be added to those in Normal.dot. All this will be automatic and transparent to the user (the only time you'd notice anything different is if you changed the "Look in" setting in Insert | AutoText | AutoText from "All active templates" to either Normal.dot or the add-in template). The alternative is for your wife to save the AutoText template you have provided in My Documents (or elsewhere--it will be needed only temporarily), open it for editing, and then use the Organizer to transfer the AutoText entries from that template to Normal.dot. Once you've done this, you can delete the AutoText template if desired. Not that you need it for this task, but you might be interested in reading "What do Templates and Add-ins store?" at http://word.mvps.org/FAQs/Customizat...latesStore.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE First of all thanks for such quick response and it was such a relief. I understood till where to start a new doc; save it as a new template; open add-ins; and organizor etc. Do you mind giving a bit more explanation or steps for your line "She can either put it in Word's Startup folder as an add-in .....". Since it is late here, I will try the rest tomoro and send the file to my wife and see if she can reverse the organizer. Will give u the feedback after I get the comments from home. Once again thanks for the good start. brgds/captgnvr "Suzanne S. Barnhill" wrote: AutoText entries are saved in templates. By default they are saved in Normal.dot, but you don't want to share that with your wife, as it would override her settings. So, assuming you both have Word 2003 or earlier, create a new template (you can name it AutoText), then open Tools | Templates and Add-ins and click Organizer. Assuming you have your new template open for editing, you should see it on the left side and Normal.dot on the right. Select the AutoText tab, then select the AutoText entries in Normal.dot that are not just the standard Normal.dot ones (that is, the ones you have created), and copy them to your new template. Save your template and give it to your wife (via any ordinary means of transfer). She can either put it in Word's Startup folder as an add-in or reverse the Organizer process to copy the entries into her Normal.dot. FWIW, saving AutoText entries in a separate add-in template can be a good idea; if you ever have to blow Normal.dot away to solve application problems, you won't lose the entries (though you can certainly retrieve them using the Organizer even if you do have to rename Normal.dot to solve a problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR ALL I have a list of about 50 names with titles and designations. I want to send this as word file to my wife as an auto text entries, so that she need not type these names each time. Pls sugest the best way to do; as auto text entry or any other better way to do the same. BR/CAPTGNVR |
#12
Posted to microsoft.public.word.newusers
|
|||
|
|||
HOW to export auto text entries ?
DEAR SUZANNE
GOOD DAY. Mail merge I will manage when I am home with her. For the time being a solution whereby she can just select the names as and when needed instead of typing lengthy names. Cant there be a VB to get a combo box with those list taken from excel file and pick the names where it is needed in word?? BR/CAPTGNVR "Suzanne S. Barnhill" wrote: I agree with Graham that this is a job for mail merge. If your wife were creating letters or emails one or two at a time, then the AutoText method would be reasonable, but if she's creating many at once, mail merge is the correct tool. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message ... A table is a table. Provided it looks like the table in the page http://www.gmayor.com/convert_labels...mail_merge.htm Word can use it as a mail merge data source. The two merge links show how to merge a data slource into a document. The pages use labels as the merge document as labels tend to be more complicated, but the same principles apply to merge a data source into a letter. The easiest solution is as I indicated, to use Outlook to store your contact names. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org CAPTGNVR wrote: DEAR GRAHAM Read all the links and it was useful for mail merge. Thanks for same. What I am trying to find out is to find a way to have a table of NAMES from where I can insert the names where I want in the document. Though Miss Suzanne guidance was of success, I am still trying to avoid this auto text entries bcos it is cumbersome to update if names are changed. Whereas if I have it as a table then I can just delete or add new name or phrases as required. Pls advice. BR/CAPTGNVR "Graham Mayor" wrote: This is an application for mail merge. Either put the list of names etc in a Word table with a header row to provide fieldname(s) or store the entries in Outlook (using categories to identify them as peculiar to the application - or even a second contacts list defibned as an e-mail address book) and then simply merge the list into a document. See http://www.gmayor.com/mail_merge_lab...th_word_xp.htm or http://www.gmayor.com/merge_labels_with_word_2007.htm and for the data sources - see http://www.gmayor.com/convert_labels...mail_merge.htm (which shows what the table should look like) and http://www.gmayor.com/mailmerge_from_outlook.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org CAPTGNVR wrote: DEAR SUZANNE This is marvellous at your prompt replies and it is such a pleasure. The functionality I am trying for is to help my wife to make a word document where she has to 1. send about 60 emails with meeting invitation by addressing each person by their designation and titles. 2. address various personalities names with designation and titles frequently when she makes reports and minutes of the meeting. So I am trying to solve this by providing a list of 100 names or so which will constantly vary, whereby she can just click on the name to insert it in the word document. For ex: Dear M.J.F Lion Dr. P.M.K. WILSON The monthly meeting will be held at hotel Hyatt on 30th August and please make yourself available. Regards/Secretary I have tried this with mail merge for taking the print outs but trying to get the names inserted easily instead of typing each big names so often. Hope this explains my requirement. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: I'm not sure exactly what functionality you're trying for. You could use an AutoTextList field (see http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm) in a given template (after selecting the appropriate entry in a given document based on the template you could unlink the field with Ctrl+Shift+F9), or you could display the AutoText toolbar in the template; keeping in mind that the entries available will depend on the style at the insertion point. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE Good Day. Totally understood the concept and sure of executing it and thanks for same. Alternatively, what will be easy and more user friendly will be to have it VB code to get a drop down list box or combo box and select the names to inserted at the cursor and after which the list box should disappear. Is it too much to ask for?? This way she can keep updating the names without having the need to keep changing the auto text entries. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: In Word 2003 or earlier, look at Tools | Options | File Locations to find the path to Word's Startup folder. Any template your wife saves there will automatically be loaded at startup (along with Normal.dot), so any AutoText entries it contains will be added to those in Normal.dot. All this will be automatic and transparent to the user (the only time you'd notice anything different is if you changed the "Look in" setting in Insert | AutoText | AutoText from "All active templates" to either Normal.dot or the add-in template). The alternative is for your wife to save the AutoText template you have provided in My Documents (or elsewhere--it will be needed only temporarily), open it for editing, and then use the Organizer to transfer the AutoText entries from that template to Normal.dot. Once you've done this, you can delete the AutoText template if desired. Not that you need it for this task, but you might be interested in reading "What do Templates and Add-ins store?" at http://word.mvps.org/FAQs/Customizat...latesStore.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE First of all thanks for such quick response and it was such a relief. I understood till where to start a new doc; save it as a new template; open add-ins; and organizor etc. Do you mind giving a bit more explanation or steps for your line "She can either put it in Word's Startup folder as an add-in .....". Since it is late here, I will try the rest tomoro and send the file to my wife and see if she can reverse the organizer. Will give u the feedback after I get the comments from home. Once again thanks for the good start. brgds/captgnvr "Suzanne S. Barnhill" wrote: AutoText entries are saved in templates. By default they are saved in Normal.dot, but you don't want to share that with your wife, as it would override her settings. So, assuming you both have Word 2003 or earlier, create a new template (you can name it AutoText), then open Tools | Templates and Add-ins and click Organizer. Assuming you have your new template open for editing, you should see it on the left side and Normal.dot on the right. Select the AutoText tab, then select the AutoText entries in Normal.dot that are not just the standard Normal.dot ones (that is, the ones you have created), and copy them to your new template. Save your template and give it to your wife (via any ordinary means of transfer). She can either put it in Word's Startup folder as an add-in or reverse the Organizer process to copy the entries into her Normal.dot. FWIW, saving AutoText entries in a separate add-in template can be a good idea; if you ever have to blow Normal.dot away to solve application problems, you won't lose the entries (though you can certainly retrieve them using the Organizer even if you do have to rename Normal.dot to solve a problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR ALL I have a list of about 50 names with titles and designations. I want to send this as word file to my wife as an auto text entries, so that she need not type these names each time. Pls sugest the best way to do; as auto text entry or any other better way to do the same. BR/CAPTGNVR |
#13
Posted to microsoft.public.word.newusers
|
|||
|
|||
HOW to export auto text entries ?
Possibly, but this is not the place to ask. Try asking in one of the
word.vba NGs. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE GOOD DAY. Mail merge I will manage when I am home with her. For the time being a solution whereby she can just select the names as and when needed instead of typing lengthy names. Cant there be a VB to get a combo box with those list taken from excel file and pick the names where it is needed in word?? BR/CAPTGNVR "Suzanne S. Barnhill" wrote: I agree with Graham that this is a job for mail merge. If your wife were creating letters or emails one or two at a time, then the AutoText method would be reasonable, but if she's creating many at once, mail merge is the correct tool. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message ... A table is a table. Provided it looks like the table in the page http://www.gmayor.com/convert_labels...mail_merge.htm Word can use it as a mail merge data source. The two merge links show how to merge a data slource into a document. The pages use labels as the merge document as labels tend to be more complicated, but the same principles apply to merge a data source into a letter. The easiest solution is as I indicated, to use Outlook to store your contact names. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org CAPTGNVR wrote: DEAR GRAHAM Read all the links and it was useful for mail merge. Thanks for same. What I am trying to find out is to find a way to have a table of NAMES from where I can insert the names where I want in the document. Though Miss Suzanne guidance was of success, I am still trying to avoid this auto text entries bcos it is cumbersome to update if names are changed. Whereas if I have it as a table then I can just delete or add new name or phrases as required. Pls advice. BR/CAPTGNVR "Graham Mayor" wrote: This is an application for mail merge. Either put the list of names etc in a Word table with a header row to provide fieldname(s) or store the entries in Outlook (using categories to identify them as peculiar to the application - or even a second contacts list defibned as an e-mail address book) and then simply merge the list into a document. See http://www.gmayor.com/mail_merge_lab...th_word_xp.htm or http://www.gmayor.com/merge_labels_with_word_2007.htm and for the data sources - see http://www.gmayor.com/convert_labels...mail_merge.htm (which shows what the table should look like) and http://www.gmayor.com/mailmerge_from_outlook.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org CAPTGNVR wrote: DEAR SUZANNE This is marvellous at your prompt replies and it is such a pleasure. The functionality I am trying for is to help my wife to make a word document where she has to 1. send about 60 emails with meeting invitation by addressing each person by their designation and titles. 2. address various personalities names with designation and titles frequently when she makes reports and minutes of the meeting. So I am trying to solve this by providing a list of 100 names or so which will constantly vary, whereby she can just click on the name to insert it in the word document. For ex: Dear M.J.F Lion Dr. P.M.K. WILSON The monthly meeting will be held at hotel Hyatt on 30th August and please make yourself available. Regards/Secretary I have tried this with mail merge for taking the print outs but trying to get the names inserted easily instead of typing each big names so often. Hope this explains my requirement. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: I'm not sure exactly what functionality you're trying for. You could use an AutoTextList field (see http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm) in a given template (after selecting the appropriate entry in a given document based on the template you could unlink the field with Ctrl+Shift+F9), or you could display the AutoText toolbar in the template; keeping in mind that the entries available will depend on the style at the insertion point. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE Good Day. Totally understood the concept and sure of executing it and thanks for same. Alternatively, what will be easy and more user friendly will be to have it VB code to get a drop down list box or combo box and select the names to inserted at the cursor and after which the list box should disappear. Is it too much to ask for?? This way she can keep updating the names without having the need to keep changing the auto text entries. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: In Word 2003 or earlier, look at Tools | Options | File Locations to find the path to Word's Startup folder. Any template your wife saves there will automatically be loaded at startup (along with Normal.dot), so any AutoText entries it contains will be added to those in Normal.dot. All this will be automatic and transparent to the user (the only time you'd notice anything different is if you changed the "Look in" setting in Insert | AutoText | AutoText from "All active templates" to either Normal.dot or the add-in template). The alternative is for your wife to save the AutoText template you have provided in My Documents (or elsewhere--it will be needed only temporarily), open it for editing, and then use the Organizer to transfer the AutoText entries from that template to Normal.dot. Once you've done this, you can delete the AutoText template if desired. Not that you need it for this task, but you might be interested in reading "What do Templates and Add-ins store?" at http://word.mvps.org/FAQs/Customizat...latesStore.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE First of all thanks for such quick response and it was such a relief. I understood till where to start a new doc; save it as a new template; open add-ins; and organizor etc. Do you mind giving a bit more explanation or steps for your line "She can either put it in Word's Startup folder as an add-in .....". Since it is late here, I will try the rest tomoro and send the file to my wife and see if she can reverse the organizer. Will give u the feedback after I get the comments from home. Once again thanks for the good start. brgds/captgnvr "Suzanne S. Barnhill" wrote: AutoText entries are saved in templates. By default they are saved in Normal.dot, but you don't want to share that with your wife, as it would override her settings. So, assuming you both have Word 2003 or earlier, create a new template (you can name it AutoText), then open Tools | Templates and Add-ins and click Organizer. Assuming you have your new template open for editing, you should see it on the left side and Normal.dot on the right. Select the AutoText tab, then select the AutoText entries in Normal.dot that are not just the standard Normal.dot ones (that is, the ones you have created), and copy them to your new template. Save your template and give it to your wife (via any ordinary means of transfer). She can either put it in Word's Startup folder as an add-in or reverse the Organizer process to copy the entries into her Normal.dot. FWIW, saving AutoText entries in a separate add-in template can be a good idea; if you ever have to blow Normal.dot away to solve application problems, you won't lose the entries (though you can certainly retrieve them using the Organizer even if you do have to rename Normal.dot to solve a problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR ALL I have a list of about 50 names with titles and designations. I want to send this as word file to my wife as an auto text entries, so that she need not type these names each time. Pls sugest the best way to do; as auto text entry or any other better way to do the same. BR/CAPTGNVR |
#14
Posted to microsoft.public.word.newusers
|
|||
|
|||
HOW to export auto text entries ?
If you put the names in an Outlook contacts list as I have mentioned several
times already, you can insert individual names, addresses, phone numbers or whatever from the list using a macro. There are code examples at http://www.gmayor.com/Macrobutton.htm. If you have the names already listed in Excel, you can import the list, having saved it from Excel as a csv format file. into Outlook to save a lot of retyping, but if you are going to have to enter all the names etc, then you might as well simply enter them into Outlook in the first place. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org CAPTGNVR wrote: DEAR SUZANNE GOOD DAY. Mail merge I will manage when I am home with her. For the time being a solution whereby she can just select the names as and when needed instead of typing lengthy names. Cant there be a VB to get a combo box with those list taken from excel file and pick the names where it is needed in word?? BR/CAPTGNVR "Suzanne S. Barnhill" wrote: I agree with Graham that this is a job for mail merge. If your wife were creating letters or emails one or two at a time, then the AutoText method would be reasonable, but if she's creating many at once, mail merge is the correct tool. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Graham Mayor" wrote in message ... A table is a table. Provided it looks like the table in the page http://www.gmayor.com/convert_labels...mail_merge.htm Word can use it as a mail merge data source. The two merge links show how to merge a data slource into a document. The pages use labels as the merge document as labels tend to be more complicated, but the same principles apply to merge a data source into a letter. The easiest solution is as I indicated, to use Outlook to store your contact names. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org CAPTGNVR wrote: DEAR GRAHAM Read all the links and it was useful for mail merge. Thanks for same. What I am trying to find out is to find a way to have a table of NAMES from where I can insert the names where I want in the document. Though Miss Suzanne guidance was of success, I am still trying to avoid this auto text entries bcos it is cumbersome to update if names are changed. Whereas if I have it as a table then I can just delete or add new name or phrases as required. Pls advice. BR/CAPTGNVR "Graham Mayor" wrote: This is an application for mail merge. Either put the list of names etc in a Word table with a header row to provide fieldname(s) or store the entries in Outlook (using categories to identify them as peculiar to the application - or even a second contacts list defibned as an e-mail address book) and then simply merge the list into a document. See http://www.gmayor.com/mail_merge_lab...th_word_xp.htm or http://www.gmayor.com/merge_labels_with_word_2007.htm and for the data sources - see http://www.gmayor.com/convert_labels...mail_merge.htm (which shows what the table should look like) and http://www.gmayor.com/mailmerge_from_outlook.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org CAPTGNVR wrote: DEAR SUZANNE This is marvellous at your prompt replies and it is such a pleasure. The functionality I am trying for is to help my wife to make a word document where she has to 1. send about 60 emails with meeting invitation by addressing each person by their designation and titles. 2. address various personalities names with designation and titles frequently when she makes reports and minutes of the meeting. So I am trying to solve this by providing a list of 100 names or so which will constantly vary, whereby she can just click on the name to insert it in the word document. For ex: Dear M.J.F Lion Dr. P.M.K. WILSON The monthly meeting will be held at hotel Hyatt on 30th August and please make yourself available. Regards/Secretary I have tried this with mail merge for taking the print outs but trying to get the names inserted easily instead of typing each big names so often. Hope this explains my requirement. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: I'm not sure exactly what functionality you're trying for. You could use an AutoTextList field (see http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm) in a given template (after selecting the appropriate entry in a given document based on the template you could unlink the field with Ctrl+Shift+F9), or you could display the AutoText toolbar in the template; keeping in mind that the entries available will depend on the style at the insertion point. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE Good Day. Totally understood the concept and sure of executing it and thanks for same. Alternatively, what will be easy and more user friendly will be to have it VB code to get a drop down list box or combo box and select the names to inserted at the cursor and after which the list box should disappear. Is it too much to ask for?? This way she can keep updating the names without having the need to keep changing the auto text entries. BRGDS/CAPTGNVR "Suzanne S. Barnhill" wrote: In Word 2003 or earlier, look at Tools | Options | File Locations to find the path to Word's Startup folder. Any template your wife saves there will automatically be loaded at startup (along with Normal.dot), so any AutoText entries it contains will be added to those in Normal.dot. All this will be automatic and transparent to the user (the only time you'd notice anything different is if you changed the "Look in" setting in Insert | AutoText | AutoText from "All active templates" to either Normal.dot or the add-in template). The alternative is for your wife to save the AutoText template you have provided in My Documents (or elsewhere--it will be needed only temporarily), open it for editing, and then use the Organizer to transfer the AutoText entries from that template to Normal.dot. Once you've done this, you can delete the AutoText template if desired. Not that you need it for this task, but you might be interested in reading "What do Templates and Add-ins store?" at http://word.mvps.org/FAQs/Customizat...latesStore.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR SUZANNE First of all thanks for such quick response and it was such a relief. I understood till where to start a new doc; save it as a new template; open add-ins; and organizor etc. Do you mind giving a bit more explanation or steps for your line "She can either put it in Word's Startup folder as an add-in .....". Since it is late here, I will try the rest tomoro and send the file to my wife and see if she can reverse the organizer. Will give u the feedback after I get the comments from home. Once again thanks for the good start. brgds/captgnvr "Suzanne S. Barnhill" wrote: AutoText entries are saved in templates. By default they are saved in Normal.dot, but you don't want to share that with your wife, as it would override her settings. So, assuming you both have Word 2003 or earlier, create a new template (you can name it AutoText), then open Tools | Templates and Add-ins and click Organizer. Assuming you have your new template open for editing, you should see it on the left side and Normal.dot on the right. Select the AutoText tab, then select the AutoText entries in Normal.dot that are not just the standard Normal.dot ones (that is, the ones you have created), and copy them to your new template. Save your template and give it to your wife (via any ordinary means of transfer). She can either put it in Word's Startup folder as an add-in or reverse the Organizer process to copy the entries into her Normal.dot. FWIW, saving AutoText entries in a separate add-in template can be a good idea; if you ever have to blow Normal.dot away to solve application problems, you won't lose the entries (though you can certainly retrieve them using the Organizer even if you do have to rename Normal.dot to solve a problem). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "CAPTGNVR" wrote in message ... DEAR ALL I have a list of about 50 names with titles and designations. I want to send this as word file to my wife as an auto text entries, so that she need not type these names each time. Pls sugest the best way to do; as auto text entry or any other better way to do the same. BR/CAPTGNVR |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Set up auto text in 2007 and then create auto text entries | Microsoft Word Help | |||
Auto Text Entries | Microsoft Word Help | |||
Auto Text or Auto Correct Entries | Microsoft Word Help | |||
How do I export or convert auto text entries to a text file? | Microsoft Word Help | |||
Many of my Auto Correct and Auto Text entries are gone. I did not. | Microsoft Word Help |