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#1
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How to create a custom outline numbering layout for use in procedu
I know how to use the custom outline numbeirng in Word, what I am trying to
find a way to do is create a custom outline that has place keeping sapces to teh left of the outline numbers. These placekeeping lines must all be aligned against the left margin, regardless of what level the outline is at. in other words they can not indent with the different outline levels. As a short example of what I am trying to do, see below. 1.0 Section Heading (no placekeeping marks at this level) ___ ___ 1.1 Sub-step. There may be at any level in the outline a need for one or two spaces as some steps could require a second party to perform a verification that the step was completed. ___ ___ 1.1.1 The checkoff spaces need to remain at the left margin, they can not indent with the sub-steps. Text must be aligned as shown here. If a step text is longer than one line then the text must not fall under the step number, it must be aligned as shown. ___ A. At the fourth level upper case letters are used. Here only one placekeeping space is shown, but it could have been two. ___ 1. Fifth level step. Also, as shown here, a blank line ( as in CR/LF )should follow (or proceed whichever way you want to look at it) each step. If that could be included as part of the scheme that would be a big plus. ___ a. Lower case letters at this level. ___ ___ 1) Level 7. Somehow need the option to have one or two placekeeping spaces at the left margin, this need (one or two) can vary with each step. ------------- I have been able to accomplish all this (duplicating the outline layout) except for how to setup the placekeeping space(s) at the left margin. Some of the procedures that I want to convert over from WP6.1 and WP9 have many pages, a few are a hundred pages long. Word does not seem to like anything to the left of the outline numbering, where WordPerfect takes it in stride as no big deal. Please tell me there is a way to duplicate this functionality in Word2000, as I hate working with WordPerfect. |
#2
Posted to microsoft.public.word.pagelayout
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How to create a custom outline numbering layout for use in procedu
You can put underlines before a number in the "Number format" box, but they
will definitely follow the number, so that's not going to be helpful. I think I would be inclined to use a two-column borderless table for this. Make the first column just wide enough to accommodate the checkoff lines; actually, if you use two very narrow columns and apply a bottom border to the cell contents (that is, the empty paragraph rather than the cell itself), you'd get your lines automatically. Then put the numbered paragraphs in the second column, starting a new row for each paragraph. You won't be able to use Tab and Shift+Tab to increase and decrease the indent, but the toolbar buttons (if you have them) will still work, as will the Alt+Shift+Left/Right Arrow shortcuts. You may need to experiment with cell margins to get just the appearance you want, but this should work. Be sure to set up the outline numbering according to http://www.shaunakelly.com/word/numb...Numbering.html. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Bob D." Bob wrote in message ... I know how to use the custom outline numbeirng in Word, what I am trying to find a way to do is create a custom outline that has place keeping sapces to teh left of the outline numbers. These placekeeping lines must all be aligned against the left margin, regardless of what level the outline is at. in other words they can not indent with the different outline levels. As a short example of what I am trying to do, see below. 1.0 Section Heading (no placekeeping marks at this level) ___ ___ 1.1 Sub-step. There may be at any level in the outline a need for one or two spaces as some steps could require a second party to perform a verification that the step was completed. ___ ___ 1.1.1 The checkoff spaces need to remain at the left margin, they can not indent with the sub-steps. Text must be aligned as shown here. If a step text is longer than one line then the text must not fall under the step number, it must be aligned as shown. ___ A. At the fourth level upper case letters are used. Here only one placekeeping space is shown, but it could have been two. ___ 1. Fifth level step. Also, as shown here, a blank line ( as in CR/LF )should follow (or proceed whichever way you want to look at it) each step. If that could be included as part of the scheme that would be a big plus. ___ a. Lower case letters at this level. ___ ___ 1) Level 7. Somehow need the option to have one or two placekeeping spaces at the left margin, this need (one or two) can vary with each step. ------------- I have been able to accomplish all this (duplicating the outline layout) except for how to setup the placekeeping space(s) at the left margin. Some of the procedures that I want to convert over from WP6.1 and WP9 have many pages, a few are a hundred pages long. Word does not seem to like anything to the left of the outline numbering, where WordPerfect takes it in stride as no big deal. Please tell me there is a way to duplicate this functionality in Word2000, as I hate working with WordPerfect. |
#3
Posted to microsoft.public.word.pagelayout
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How to create a custom outline numbering layout for use in pro
I was thinking that a table might be the answer but it sounds like a lot of
work to port the procedures over from WordPerfect. A lot of C&P into the cells. The plackeeping marks need to stay at the top of the cell, aligned with the first line of the step text. Future editing sounds like a nightmare, with WP I just C&P a series of steps pr a step, along with the plackeeping marks, and everything is renumbered in the outline automagically. I know that I am not the only one who needs this functionality, and not just the one company that I work for. There are a few hundred procedure writers working across the country who would want this if someone would or could develop it as an add-in. If there is a developer out there who is interested contact me. If you build it they will come. "Suzanne S. Barnhill" wrote: You can put underlines before a number in the "Number format" box, but they will definitely follow the number, so that's not going to be helpful. I think I would be inclined to use a two-column borderless table for this. Make the first column just wide enough to accommodate the checkoff lines; actually, if you use two very narrow columns and apply a bottom border to the cell contents (that is, the empty paragraph rather than the cell itself), you'd get your lines automatically. Then put the numbered paragraphs in the second column, starting a new row for each paragraph. You won't be able to use Tab and Shift+Tab to increase and decrease the indent, but the toolbar buttons (if you have them) will still work, as will the Alt+Shift+Left/Right Arrow shortcuts. You may need to experiment with cell margins to get just the appearance you want, but this should work. Be sure to set up the outline numbering according to http://www.shaunakelly.com/word/numb...Numbering.html. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#4
Posted to microsoft.public.word.pagelayout
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How to create a custom outline numbering layout for use in pro
As I suggested, if you use two columns with paragraph borders, you don't
need the "placekeeping marks." And they will align with the top line of the numbered paragraph provided that you use the same font size and paragraph spacing and Top vertical alignment for all cells. For the numbered paragraphs, you still need to apply styles. If you define the styles with the desired numbering and apply them appropriately, that will all be automatic as well. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Bob D." wrote in message ... I was thinking that a table might be the answer but it sounds like a lot of work to port the procedures over from WordPerfect. A lot of C&P into the cells. The plackeeping marks need to stay at the top of the cell, aligned with the first line of the step text. Future editing sounds like a nightmare, with WP I just C&P a series of steps pr a step, along with the plackeeping marks, and everything is renumbered in the outline automagically. I know that I am not the only one who needs this functionality, and not just the one company that I work for. There are a few hundred procedure writers working across the country who would want this if someone would or could develop it as an add-in. If there is a developer out there who is interested contact me. If you build it they will come. "Suzanne S. Barnhill" wrote: You can put underlines before a number in the "Number format" box, but they will definitely follow the number, so that's not going to be helpful. I think I would be inclined to use a two-column borderless table for this. Make the first column just wide enough to accommodate the checkoff lines; actually, if you use two very narrow columns and apply a bottom border to the cell contents (that is, the empty paragraph rather than the cell itself), you'd get your lines automatically. Then put the numbered paragraphs in the second column, starting a new row for each paragraph. You won't be able to use Tab and Shift+Tab to increase and decrease the indent, but the toolbar buttons (if you have them) will still work, as will the Alt+Shift+Left/Right Arrow shortcuts. You may need to experiment with cell margins to get just the appearance you want, but this should work. Be sure to set up the outline numbering according to http://www.shaunakelly.com/word/numb...Numbering.html. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#5
Posted to microsoft.public.word.pagelayout
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How to create a custom outline numbering layout for use in pro
Thanks for your help. I will give it a try.
"Suzanne S. Barnhill" wrote: As I suggested, if you use two columns with paragraph borders, you don't need the "placekeeping marks." And they will align with the top line of the numbered paragraph provided that you use the same font size and paragraph spacing and Top vertical alignment for all cells. For the numbered paragraphs, you still need to apply styles. If you define the styles with the desired numbering and apply them appropriately, that will all be automatic as well. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Bob D." wrote in message ... I was thinking that a table might be the answer but it sounds like a lot of work to port the procedures over from WordPerfect. A lot of C&P into the cells. The plackeeping marks need to stay at the top of the cell, aligned with the first line of the step text. Future editing sounds like a nightmare, with WP I just C&P a series of steps pr a step, along with the plackeeping marks, and everything is renumbered in the outline automagically. I know that I am not the only one who needs this functionality, and not just the one company that I work for. There are a few hundred procedure writers working across the country who would want this if someone would or could develop it as an add-in. If there is a developer out there who is interested contact me. If you build it they will come. "Suzanne S. Barnhill" wrote: You can put underlines before a number in the "Number format" box, but they will definitely follow the number, so that's not going to be helpful. I think I would be inclined to use a two-column borderless table for this. Make the first column just wide enough to accommodate the checkoff lines; actually, if you use two very narrow columns and apply a bottom border to the cell contents (that is, the empty paragraph rather than the cell itself), you'd get your lines automatically. Then put the numbered paragraphs in the second column, starting a new row for each paragraph. You won't be able to use Tab and Shift+Tab to increase and decrease the indent, but the toolbar buttons (if you have them) will still work, as will the Alt+Shift+Left/Right Arrow shortcuts. You may need to experiment with cell margins to get just the appearance you want, but this should work. Be sure to set up the outline numbering according to http://www.shaunakelly.com/word/numb...Numbering.html. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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