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apply a template to existing documents



 
 
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  #1  
Old July 27th 05, 05:17 PM
Bubba Gump Shrimp
external usenet poster
 
Posts: n/a
Default apply a template to existing documents

sorry I previously posted with the wrong subject.

ok, per instructions on Suzanne Barnhill's site, I've been able to create a
letterhead template that has a header and footer only on page three of a
blank document and subsequent pages will not have the header and footer.

Now I'll tell you what we're trying to do. We've just converted from Word
Perfect to word and have a lot of word documents that we call "reports" that
we mail out. Page1 is a cover page, page2 is a table of contents, page3
begins an analysis that will go on for roughly 4 pages. What I need to do is
somehow convert all of these pre-existing reports to use my newly created
template so the existing page3 ends up in my template where i have the
header and footer on page 3.

I tried to open my template, choose insert file and choose one of the
existing reports and all it did was push my 3 page template to the end.
Ooops. I also tried templates and add-ins from tools but can't figure out
how to make that work either. Certainly there's a way to apply a template to
an existing document.

Thanks for any help you can provide!
Buster


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  #2  
Old July 27th 05, 06:30 PM
Daiya Mitchell
external usenet poster
 
Posts: n/a
Default

You apply a template to an existing document by using Tools | Templates and
Add-ins and attaching a different template.

However, that will *only* update styles--it will not change any layout or
text elements, so it doesn't sound like it will do what you want.

I'm not totally clear on what you want the end result to be, but I suspect
copying and pasting the text of old report into a new doc based on the
template and saving it as new report is going to get you there (don't copy
over the last paragraph mark in the old report). Alternatively, redo the
template process in the old report.

Depending on how many reports you have, work out the best way to get what
you want with one of them, then ask about best ways to automate that
process.

Also, these links might not have the answer to your specific question, but
you will probably find them very useful as you switch from WordPerfect to
Word.

How Word differs from WordPerfect
http://www.mvps.org/word/FAQs/Genera...ordPerfect.htm

Some Tips and "Gotchas" for those who are new to Word
Especially if migrating from WordPerfect
http://www.mvps.org/word/FAQs/Genera...AndGotchas.htm

Is There Life After "Reveal Codes"?
http://www.mvps.org/word/FAQs/General/RevealCodes.htm

WordPerfect to Word converters (and why none of them are perfect)
http://www.mvps.org/word/FAQs/Genera...Converters.htm


On 7/27/05 9:17 AM, "Bubba Gump Shrimp" wrote:

sorry I previously posted with the wrong subject.

ok, per instructions on Suzanne Barnhill's site, I've been able to create a
letterhead template that has a header and footer only on page three of a
blank document and subsequent pages will not have the header and footer.

Now I'll tell you what we're trying to do. We've just converted from Word
Perfect to word and have a lot of word documents that we call "reports" that
we mail out. Page1 is a cover page, page2 is a table of contents, page3
begins an analysis that will go on for roughly 4 pages. What I need to do is
somehow convert all of these pre-existing reports to use my newly created
template so the existing page3 ends up in my template where i have the
header and footer on page 3.

I tried to open my template, choose insert file and choose one of the
existing reports and all it did was push my 3 page template to the end.
Ooops. I also tried templates and add-ins from tools but can't figure out
how to make that work either. Certainly there's a way to apply a template to
an existing document.

Thanks for any help you can provide!
Buster



--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

  #3  
Old July 28th 05, 04:46 PM
Charles Kenyon
external usenet poster
 
Posts: n/a
Default

Daiya has already answered your specific question.

Here is some general info on moving from Word Perfect to Word:

Word and Word Perfect work very differently from one another. Each program's
methods have strengths and weaknesses; but, if you try to use one of these
programs as if it were the other, it is like pushing on a string! You can
easily make a lot of extra work for yourself. If you are unwilling to take
the time to learn to use Word's methods, you should stick to using Word Pad.
You'll have a lot less grief, although you'll miss out on a lot of raw
power. In the (short) long term spending the time to learn Word will save
you time if you are spending any time at all (more than an hour a day) using
Word.

See http://www.addbalance.com/word/wordperfect.htm
http://www.mvps.org/word/FAQs/Genera...ordPerfect.htm
http://www.mvps.org/word/FAQs/Genera...AndGotchas.htm
http://www.mvps.org/word/FAQs/General/RevealCodes.htm
http://www.mvps.org/word/FAQs/Genera...Converters.htm
http://businesssoft.about.com/comput.../blconvert.htm
for information on Word for Word Perfect users.

For mo
http://www.mvps.org/word/FAQs/Custom...platePart2.htm
http://www.mvps.org/word/FAQs/Custom...platePart1.htm
http://www.addbalance.com/usersguide/templates.htm
http://www.mvps.org/word/FAQs/Number...gExplained.htm
http://www.addbalance.com/usersguide/styles.htm
http://www.mvps.org/word/FAQs/Custom...latesStore.htm


Function Keys

In Word 2000 (or later) You can get the function keys to display in a
special toolbar at the bottom of the screen if you want (something like
pressing F3 twice in WP). The following macro will do this.
Sub ShowMeFunctionKeys()
Commandbars("Function Key Display").Visible = True
End Sub

Word's Extend key (F8) gives something similar to block processing.


Formatting and Styles

Learn about Styles - really learn!
http://www.addbalance.com/usersguide/styles.htm I resisted for years and now
regret every day of those years because although that string was still very
hard to push, it kept getting longer and longer, and had some very important
projects tied to it! Once you understand styles and the Word concept of
organizing things into Chinese boxes everything falls into place and instead
of pushing a string, you can push a button that turns on the very powerful
text processing machine known as Microsoft Word and it will start doing your
work for you instead of running around behind you trying to undo what you
just thought you did.


Converting documents Word / Word Perfect

Some special characters in Word Perfect documents don't convert well to
Word. There is a macro to assist with this described at
http://www.columbia.edu/~em36/wpdos/...html#macroword and can be found
at http://www.columbia.edu/~em36/wpdos/WPSymbolConv.bas.
This was prepared by Edward Mendelson.
Otherwise, look at the macro from http://support.microsoft.com/?kbid=212396
Use these on _copies_!

As for converting documents from Word Perfect to _use_ in Word... In a word,
don't plan on it. I would not recommend using converted documents long-term.
They will be filled with formatting anomolies that will get you at the worst
time. This is especially true of any documents containing automatic
numbering or bullets. Try recreating form documents in Word using the
following process:
In Word Perfect (if you still have it, in Word if not) save your files as
text files.
Use your converted files as references to show you how you want your
formatting to look.
Create a new document in Word and insert the text from the text file. Save
this new document as a Word template. Format it the way you want using
styles, not direct formatting. Save it again.
To use a template within Word, use File = New and pick your template. This
will create a new document for you.

Merge documents have special problems and should be recreated from text
files or retyped in Word. To convert data files, consider generating labels
in WP as a document, converting that to Word, and then using
http://www.gmayor.com/convert_labels...mail_merge.htm to get a new Word
data file.

Note that conversions usually do create documents that look passable and
print OK; the problems I'm referring to have to do with editing / making
changes, that is, using the documents long-term. (See below on reusing
documents vs. using templates.)

Conversion back to Word Perfect: There is a problem (in addition to the ones
mentioned for conversion _to_ Word) with Version 2002 (XP) and later of
Word. The conversion file only works for conversion _to_ Word, not from Word
to Word Perfect! Earlier versions went both ways. To fix this, you need to
find the old conversion file WPFT532.CNV from a Word 97 or Word 2000
installation and copy it to your new installation, replacing the file of the
same name. Note, the change making the file one-way was done as a security
measure. While I don't know of any problems the old file causes, keep the
new installation's file somewhere as a backup just in case.


Boilerplate and Forms

In WP a lot of people use macros to hold chunks of text - boilerplate. In
Word this function is filled by Templates, AutoText and AutoCorrect, not
macros. Follow the links at
http://addbalance.com/word/wordwebre...s.htm#AutoText for more
information on these tools.

You can use FILLIN and ASK fields or UserForms to query the user. For more
about online forms, follow the links at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian
Chapman's series of articles. You may also want to look at
http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm.


Reusing Documents vs. Using templates

General practice in WP is to have a document and copy and edit it to create
a new document. This is not good practice in Word. In Word, construct a
good, tight, template for your documents and use that template when
constructing new documents. Among other things, this can avoid embarrassing
"metadata" (http://www.addbalance.com/usersguide/metadata.htm) and things
like surprise headers and footers from creeping into new documents.

It's a lot of reading, I know. It's OK to chunk it down and do a bit each
day, but I would recommend that you make it a top priority to do that bit
each day. In the (short) long run, it will save you both time and grief.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"Bubba Gump Shrimp" wrote in message
...
sorry I previously posted with the wrong subject.

ok, per instructions on Suzanne Barnhill's site, I've been able to create
a
letterhead template that has a header and footer only on page three of a
blank document and subsequent pages will not have the header and footer.

Now I'll tell you what we're trying to do. We've just converted from Word
Perfect to word and have a lot of word documents that we call "reports"
that
we mail out. Page1 is a cover page, page2 is a table of contents, page3
begins an analysis that will go on for roughly 4 pages. What I need to do
is
somehow convert all of these pre-existing reports to use my newly created
template so the existing page3 ends up in my template where i have the
header and footer on page 3.

I tried to open my template, choose insert file and choose one of the
existing reports and all it did was push my 3 page template to the end.
Ooops. I also tried templates and add-ins from tools but can't figure out
how to make that work either. Certainly there's a way to apply a template
to
an existing document.

Thanks for any help you can provide!
Buster



 




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