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#1
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Address book Backup
In Word 2000, I have about 200 addresses that I use for envelopes. I
transfered to a new computer and I cannot get a backup of this address list. What am I doing wrong? What appears when I backup and install on my new computer is my OE Adress book. OE is my default mail. Thank you so much for any help you can give me. |
#2
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Address book Backup
In what form is your address book stored?
-- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Monica wrote: In Word 2000, I have about 200 addresses that I use for envelopes. I transfered to a new computer and I cannot get a backup of this address list. What am I doing wrong? What appears when I backup and install on my new computer is my OE Adress book. OE is my default mail. Thank you so much for any help you can give me. |
#3
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Address book Backup
I'm not sure what you mean. PAB? How would I find out? I still have the old
computer hooked up. "Graham Mayor" wrote: In what form is your address book stored? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Monica wrote: In Word 2000, I have about 200 addresses that I use for envelopes. I transfered to a new computer and I cannot get a backup of this address list. What am I doing wrong? What appears when I backup and install on my new computer is my OE Adress book. OE is my default mail. Thank you so much for any help you can give me. |
#4
Posted to microsoft.public.word.docmanagement
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Address book Backup
Word can use a variety of address books. Without knowing which, it is
difficult to advise on how to back it up. Word prefers to use the Outlook contacts list - which is saved as part of the PST file. So where do you save those addresses? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Monica wrote: I'm not sure what you mean. PAB? How would I find out? I still have the old computer hooked up. "Graham Mayor" wrote: In what form is your address book stored? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Monica wrote: In Word 2000, I have about 200 addresses that I use for envelopes. I transfered to a new computer and I cannot get a backup of this address list. What am I doing wrong? What appears when I backup and install on my new computer is my OE Adress book. OE is my default mail. Thank you so much for any help you can give me. |
#5
Posted to microsoft.public.word.docmanagement
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Address book Backup
Graham
I have a file in Word called "Envelopes". I open the file - which is just a Word file and I click on "Tools", "Envelopes" and than I click on the icon (which is a picture of a open book" and my addresses are all listed in there. It's the address book that is usually used in Office 2000. I'm sorry, that's all I know. Does it answer your question? Thanks, Monica "Monica" wrote: In Word 2000, I have about 200 addresses that I use for envelopes. I transfered to a new computer and I cannot get a backup of this address list. What am I doing wrong? What appears when I backup and install on my new computer is my OE Adress book. OE is my default mail. Thank you so much for any help you can give me. |
#6
Posted to microsoft.public.word.docmanagement
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Address book Backup
We are getting closer
When you want to enter a new address into the list, what do you do in order to do that? The 'open book' icon calls what is known as a MAPI compliant address book. This is normally the Outlook contacts list address book interface. If that is indeed the case, you need to open Outlook then File data file management and ascertain the name of your personal folders file - it will probably be called Personal Folders.PST or maybe Outlook.PST. Copy this file and import it to Outlook on your new PC. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Monica wrote: Graham I have a file in Word called "Envelopes". I open the file - which is just a Word file and I click on "Tools", "Envelopes" and than I click on the icon (which is a picture of a open book" and my addresses are all listed in there. It's the address book that is usually used in Office 2000. I'm sorry, that's all I know. Does it answer your question? Thanks, Monica "Monica" wrote: In Word 2000, I have about 200 addresses that I use for envelopes. I transfered to a new computer and I cannot get a backup of this address list. What am I doing wrong? What appears when I backup and install on my new computer is my OE Adress book. OE is my default mail. Thank you so much for any help you can give me. |
#7
Posted to microsoft.public.word.docmanagement
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Address book Backup
In Outlook, I do not have a File - Data File Management selection. All I
noticed is under Envelopes & Labels & than I open the book icon - there is a selection on the top- Show Names From the: mine is called "Contacts". Under Internet Options, Program Tab, My Contact List is: Microsoft Outlook. Does this help at all? So from what I can determine - Address Book is my e-mail address list and Contacts is my envelope address list. Am I making sense yet? I usually understand computers & their problems very good - but this really has me stumped! Thanks Monica "Graham Mayor" wrote: We are getting closer When you want to enter a new address into the list, what do you do in order to do that? The 'open book' icon calls what is known as a MAPI compliant address book. This is normally the Outlook contacts list address book interface. If that is indeed the case, you need to open Outlook then File data file management and ascertain the name of your personal folders file - it will probably be called Personal Folders.PST or maybe Outlook.PST. Copy this file and import it to Outlook on your new PC. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Monica wrote: Graham I have a file in Word called "Envelopes". I open the file - which is just a Word file and I click on "Tools", "Envelopes" and than I click on the icon (which is a picture of a open book" and my addresses are all listed in there. It's the address book that is usually used in Office 2000. I'm sorry, that's all I know. Does it answer your question? Thanks, Monica "Monica" wrote: In Word 2000, I have about 200 addresses that I use for envelopes. I transfered to a new computer and I cannot get a backup of this address list. What am I doing wrong? What appears when I backup and install on my new computer is my OE Adress book. OE is my default mail. Thank you so much for any help you can give me. |
#8
Posted to microsoft.public.word.docmanagement
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Address book Backup
Use the Export feature of Outlook (FileImport and ExportExport to a file).
Then Import on your new computer (FileImport and ExportImport from another file). Gordo "Monica" wrote in message ... In Outlook, I do not have a File - Data File Management selection. All I noticed is under Envelopes & Labels & than I open the book icon - there is a selection on the top- Show Names From the: mine is called "Contacts". Under Internet Options, Program Tab, My Contact List is: Microsoft Outlook. Does this help at all? So from what I can determine - Address Book is my e-mail address list and Contacts is my envelope address list. Am I making sense yet? I usually understand computers & their problems very good - but this really has me stumped! Thanks Monica "Graham Mayor" wrote: We are getting closer When you want to enter a new address into the list, what do you do in order to do that? The 'open book' icon calls what is known as a MAPI compliant address book. This is normally the Outlook contacts list address book interface. If that is indeed the case, you need to open Outlook then File data file management and ascertain the name of your personal folders file - it will probably be called Personal Folders.PST or maybe Outlook.PST. Copy this file and import it to Outlook on your new PC. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Monica wrote: Graham I have a file in Word called "Envelopes". I open the file - which is just a Word file and I click on "Tools", "Envelopes" and than I click on the icon (which is a picture of a open book" and my addresses are all listed in there. It's the address book that is usually used in Office 2000. I'm sorry, that's all I know. Does it answer your question? Thanks, Monica "Monica" wrote: In Word 2000, I have about 200 addresses that I use for envelopes. I transfered to a new computer and I cannot get a backup of this address list. What am I doing wrong? What appears when I backup and install on my new computer is my OE Adress book. OE is my default mail. Thank you so much for any help you can give me. |
#9
Posted to microsoft.public.word.docmanagement
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Address book Backup
I guess you are using an older version of Outlook? Try tools options
mail setup data files and locate it there. I am pretty sure the older versions of Outlook had that route. Unfortunately I cannot tell you where to look because I use a non-standard location for my Outlook data for ease of backup. The method suggested by Gordo will also work and is probably simpler - export the contacts list to a PST format file, which will make import simpler. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Monica wrote: In Outlook, I do not have a File - Data File Management selection. All I noticed is under Envelopes & Labels & than I open the book icon - there is a selection on the top- Show Names From the: mine is called "Contacts". Under Internet Options, Program Tab, My Contact List is: Microsoft Outlook. Does this help at all? So from what I can determine - Address Book is my e-mail address list and Contacts is my envelope address list. Am I making sense yet? I usually understand computers & their problems very good - but this really has me stumped! Thanks Monica "Graham Mayor" wrote: We are getting closer When you want to enter a new address into the list, what do you do in order to do that? The 'open book' icon calls what is known as a MAPI compliant address book. This is normally the Outlook contacts list address book interface. If that is indeed the case, you need to open Outlook then File data file management and ascertain the name of your personal folders file - it will probably be called Personal Folders.PST or maybe Outlook.PST. Copy this file and import it to Outlook on your new PC. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Monica wrote: Graham I have a file in Word called "Envelopes". I open the file - which is just a Word file and I click on "Tools", "Envelopes" and than I click on the icon (which is a picture of a open book" and my addresses are all listed in there. It's the address book that is usually used in Office 2000. I'm sorry, that's all I know. Does it answer your question? Thanks, Monica "Monica" wrote: In Word 2000, I have about 200 addresses that I use for envelopes. I transfered to a new computer and I cannot get a backup of this address list. What am I doing wrong? What appears when I backup and install on my new computer is my OE Adress book. OE is my default mail. Thank you so much for any help you can give me. |
#10
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Address book Backup
Gordo
The export feature worked fine - thank you for the advice. But now when I open outlook express to send e-mail - I have about 200 names and addresses that have ended up in there along with my usual e-mail address book. So, how do I separate them?? They show up under "Contacts". My Microsoft Word envelope address listing worked out perfect - now I have to straighten out my e-mail address book. Thanks, Monica "gordo" wrote: Use the Export feature of Outlook (FileImport and ExportExport to a file). Then Import on your new computer (FileImport and ExportImport from another file). Gordo "Monica" wrote in message ... In Outlook, I do not have a File - Data File Management selection. All I noticed is under Envelopes & Labels & than I open the book icon - there is a selection on the top- Show Names From the: mine is called "Contacts". Under Internet Options, Program Tab, My Contact List is: Microsoft Outlook. Does this help at all? So from what I can determine - Address Book is my e-mail address list and Contacts is my envelope address list. Am I making sense yet? I usually understand computers & their problems very good - but this really has me stumped! Thanks Monica "Graham Mayor" wrote: We are getting closer When you want to enter a new address into the list, what do you do in order to do that? The 'open book' icon calls what is known as a MAPI compliant address book. This is normally the Outlook contacts list address book interface. If that is indeed the case, you need to open Outlook then File data file management and ascertain the name of your personal folders file - it will probably be called Personal Folders.PST or maybe Outlook.PST. Copy this file and import it to Outlook on your new PC. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Monica wrote: Graham I have a file in Word called "Envelopes". I open the file - which is just a Word file and I click on "Tools", "Envelopes" and than I click on the icon (which is a picture of a open book" and my addresses are all listed in there. It's the address book that is usually used in Office 2000. I'm sorry, that's all I know. Does it answer your question? Thanks, Monica "Monica" wrote: In Word 2000, I have about 200 addresses that I use for envelopes. I transfered to a new computer and I cannot get a backup of this address list. What am I doing wrong? What appears when I backup and install on my new computer is my OE Adress book. OE is my default mail. Thank you so much for any help you can give me. |
#11
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Address book Backup
Graham
I just told Gordo everything worked great with export feature. Now my e-mail address has 200 plus addresses in it - how do I separate them?? In outlook Express "Graham Mayor" wrote: I guess you are using an older version of Outlook? Try tools options mail setup data files and locate it there. I am pretty sure the older versions of Outlook had that route. Unfortunately I cannot tell you where to look because I use a non-standard location for my Outlook data for ease of backup. The method suggested by Gordo will also work and is probably simpler - export the contacts list to a PST format file, which will make import simpler. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Monica wrote: In Outlook, I do not have a File - Data File Management selection. All I noticed is under Envelopes & Labels & than I open the book icon - there is a selection on the top- Show Names From the: mine is called "Contacts". Under Internet Options, Program Tab, My Contact List is: Microsoft Outlook. Does this help at all? So from what I can determine - Address Book is my e-mail address list and Contacts is my envelope address list. Am I making sense yet? I usually understand computers & their problems very good - but this really has me stumped! Thanks Monica "Graham Mayor" wrote: We are getting closer When you want to enter a new address into the list, what do you do in order to do that? The 'open book' icon calls what is known as a MAPI compliant address book. This is normally the Outlook contacts list address book interface. If that is indeed the case, you need to open Outlook then File data file management and ascertain the name of your personal folders file - it will probably be called Personal Folders.PST or maybe Outlook.PST. Copy this file and import it to Outlook on your new PC. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Monica wrote: Graham I have a file in Word called "Envelopes". I open the file - which is just a Word file and I click on "Tools", "Envelopes" and than I click on the icon (which is a picture of a open book" and my addresses are all listed in there. It's the address book that is usually used in Office 2000. I'm sorry, that's all I know. Does it answer your question? Thanks, Monica "Monica" wrote: In Word 2000, I have about 200 addresses that I use for envelopes. I transfered to a new computer and I cannot get a backup of this address list. What am I doing wrong? What appears when I backup and install on my new computer is my OE Adress book. OE is my default mail. Thank you so much for any help you can give me. |
#13
Posted to microsoft.public.word.docmanagement
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Address book Backup
John
I use Outlook Express for my mail and I have Windows 98 - I also am using Word 2000. So in which program (Outlook Express or Word) do I assign them a Category? Thanks, Monica "John McGhie [MVP - Word and Word Macinto" wrote: Hi Monica: You assign them a "Category" then create a view of your address book that does "Not" show that category. Assuming that you are using Outlook, and not Outlook Express, you can create multiple address books, and you could have one in a separate .PST file if you wanted to do so. So you could choose whether or not to open the address book that contains the imported addresses. Look up "Address Books" in the Outlook Help to see how to do this. Hope this helps On 18/11/05 12:11 PM, in article , "Monica" wrote: Graham I just told Gordo everything worked great with export feature. Now my e-mail address has 200 plus addresses in it - how do I separate them?? In outlook Express "Graham Mayor" wrote: I guess you are using an older version of Outlook? Try tools options mail setup data files and locate it there. I am pretty sure the older versions of Outlook had that route. Unfortunately I cannot tell you where to look because I use a non-standard location for my Outlook data for ease of backup. The method suggested by Gordo will also work and is probably simpler - export the contacts list to a PST format file, which will make import simpler. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Monica wrote: In Outlook, I do not have a File - Data File Management selection. All I noticed is under Envelopes & Labels & than I open the book icon - there is a selection on the top- Show Names From the: mine is called "Contacts". Under Internet Options, Program Tab, My Contact List is: Microsoft Outlook. Does this help at all? So from what I can determine - Address Book is my e-mail address list and Contacts is my envelope address list. Am I making sense yet? I usually understand computers & their problems very good - but this really has me stumped! Thanks Monica "Graham Mayor" wrote: We are getting closer When you want to enter a new address into the list, what do you do in order to do that? The 'open book' icon calls what is known as a MAPI compliant address book. This is normally the Outlook contacts list address book interface. If that is indeed the case, you need to open Outlook then File data file management and ascertain the name of your personal folders file - it will probably be called Personal Folders.PST or maybe Outlook.PST. Copy this file and import it to Outlook on your new PC. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Monica wrote: Graham I have a file in Word called "Envelopes". I open the file - which is just a Word file and I click on "Tools", "Envelopes" and than I click on the icon (which is a picture of a open book" and my addresses are all listed in there. It's the address book that is usually used in Office 2000. I'm sorry, that's all I know. Does it answer your question? Thanks, Monica "Monica" wrote: In Word 2000, I have about 200 addresses that I use for envelopes. I transfered to a new computer and I cannot get a backup of this address list. What am I doing wrong? What appears when I backup and install on my new computer is my OE Adress book. OE is my default mail. Thank you so much for any help you can give me. -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 |
#14
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Address book Backup
John, Gordo and Graham,
I finally got my address book straight! John had a good suggestion of assigning them a "Category". I also had to install the address book section in Word again, as I don't believe it was installed originally or working properly. Thanks guys for all the help, I really appreciate it a lot! Monica "John McGhie [MVP - Word and Word Macinto" wrote: Hi Monica: You assign them a "Category" then create a view of your address book that does "Not" show that category. Assuming that you are using Outlook, and not Outlook Express, you can create multiple address books, and you could have one in a separate .PST file if you wanted to do so. So you could choose whether or not to open the address book that contains the imported addresses. Look up "Address Books" in the Outlook Help to see how to do this. Hope this helps On 18/11/05 12:11 PM, in article , "Monica" wrote: Graham I just told Gordo everything worked great with export feature. Now my e-mail address has 200 plus addresses in it - how do I separate them?? In outlook Express "Graham Mayor" wrote: I guess you are using an older version of Outlook? Try tools options mail setup data files and locate it there. I am pretty sure the older versions of Outlook had that route. Unfortunately I cannot tell you where to look because I use a non-standard location for my Outlook data for ease of backup. The method suggested by Gordo will also work and is probably simpler - export the contacts list to a PST format file, which will make import simpler. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Monica wrote: In Outlook, I do not have a File - Data File Management selection. All I noticed is under Envelopes & Labels & than I open the book icon - there is a selection on the top- Show Names From the: mine is called "Contacts". Under Internet Options, Program Tab, My Contact List is: Microsoft Outlook. Does this help at all? So from what I can determine - Address Book is my e-mail address list and Contacts is my envelope address list. Am I making sense yet? I usually understand computers & their problems very good - but this really has me stumped! Thanks Monica "Graham Mayor" wrote: We are getting closer When you want to enter a new address into the list, what do you do in order to do that? The 'open book' icon calls what is known as a MAPI compliant address book. This is normally the Outlook contacts list address book interface. If that is indeed the case, you need to open Outlook then File data file management and ascertain the name of your personal folders file - it will probably be called Personal Folders.PST or maybe Outlook.PST. Copy this file and import it to Outlook on your new PC. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Monica wrote: Graham I have a file in Word called "Envelopes". I open the file - which is just a Word file and I click on "Tools", "Envelopes" and than I click on the icon (which is a picture of a open book" and my addresses are all listed in there. It's the address book that is usually used in Office 2000. I'm sorry, that's all I know. Does it answer your question? Thanks, Monica "Monica" wrote: In Word 2000, I have about 200 addresses that I use for envelopes. I transfered to a new computer and I cannot get a backup of this address list. What am I doing wrong? What appears when I backup and install on my new computer is my OE Adress book. OE is my default mail. Thank you so much for any help you can give me. -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 |
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