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#1
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Fill-in field prompts
I have created a basic template in Word (2002). It is a letter template
with fill-in fields for file number, addressees, etc., I am able to complete creation of the template and save it in my user template folder. However, when I run the template (File|New) the prompts are presented twice. It runs through all of the fill-in fields and I fill them in but when I get to the last one, it seems to circle back and asks the first one again. At first I thought the problem was my macro, but the same thing happens when I run the template without using the macro. I'm puzzled because I created a few test templates on another computer running Word XP, and everything was fine, so I wonder if its my technique or if there is something about the newer version of Word. Deb |
#2
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Fill-in field prompts
Deb,
While I can't say for sure what is causing your specific problem, I can say that Fill-In fields by themselves are not ideally suited to your purpose. Thes paragraph 5. at the following link for some alternatives. http://gregmaxey.mvps.org/Repeating_Data.htm |
#3
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Fill-in field prompts
Sorry - I now realize that Word 2002 and Word XP are the same thing. I don't
know why it occurred to me to check on that AFTER I posted the query, but at least I was able to see the error of my ways first!!! In any event, I'm creating the templates and prompts with no problem here at home, but when I take them to the office, I get the double prompts. I am going to create it from scratch at the office and see if I have the same problem Deb "Deb McLellan" wrote in message ... I have created a basic template in Word (2002). It is a letter template with fill-in fields for file number, addressees, etc., I am able to complete creation of the template and save it in my user template folder. However, when I run the template (File|New) the prompts are presented twice. It runs through all of the fill-in fields and I fill them in but when I get to the last one, it seems to circle back and asks the first one again. At first I thought the problem was my macro, but the same thing happens when I run the template without using the macro. I'm puzzled because I created a few test templates on another computer running Word XP, and everything was fine, so I wonder if its my technique or if there is something about the newer version of Word. Deb |
#4
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Fill-in field prompts
thanks. I'm learning on the fly, here, and a template felt right. I have
seen on-line info on user forms - guess I better go see those too!! D "Greg" wrote in message oups.com... Deb, While I can't say for sure what is causing your specific problem, I can say that Fill-In fields by themselves are not ideally suited to your purpose. Thes paragraph 5. at the following link for some alternatives. http://gregmaxey.mvps.org/Repeating_Data.htm |
#5
Posted to microsoft.public.word.newusers
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Fill-in field prompts
I've known people to get double prompts when they have a print option set to
update fields at printing. See the ASK and FILL-IN field tutorial at http://addbalance.com/word/download.htm. You may want to consider using what Word calls an "online form." Check this in help. For more about online forms, follow the links at http://addbalance.com/word/wordwebresources.htm#Forms or http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian Chapman's series of articles. You may also want to look at http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm. Hope this helps, -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Deb McLellan" wrote in message ... Sorry - I now realize that Word 2002 and Word XP are the same thing. I don't know why it occurred to me to check on that AFTER I posted the query, but at least I was able to see the error of my ways first!!! In any event, I'm creating the templates and prompts with no problem here at home, but when I take them to the office, I get the double prompts. I am going to create it from scratch at the office and see if I have the same problem Deb "Deb McLellan" wrote in message ... I have created a basic template in Word (2002). It is a letter template with fill-in fields for file number, addressees, etc., I am able to complete creation of the template and save it in my user template folder. However, when I run the template (File|New) the prompts are presented twice. It runs through all of the fill-in fields and I fill them in but when I get to the last one, it seems to circle back and asks the first one again. At first I thought the problem was my macro, but the same thing happens when I run the template without using the macro. I'm puzzled because I created a few test templates on another computer running Word XP, and everything was fine, so I wonder if its my technique or if there is something about the newer version of Word. Deb |
#6
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Fill-in field prompts
Here is some general info on moving from Word Perfect to Word (probably more
than you want): Word and Word Perfect work very differently from one another. Each program's methods have strengths and weaknesses; but, if you try to use one of these programs as if it were the other, it is like pushing on a string! You can easily make a lot of extra work for yourself. If you are unwilling to take the time to learn to use Word's methods, you should stick to using Word Pad. You'll have a lot less grief, although you'll miss out on a lot of raw power. In the (short) long term spending the time to learn Word will save you time if you are spending any time at all (more than an hour a day) using Word. See http://www.addbalance.com/word/wordperfect.htm http://www.mvps.org/word/FAQs/Genera...ordPerfect.htm http://www.mvps.org/word/FAQs/Genera...AndGotchas.htm http://www.mvps.org/word/FAQs/General/RevealCodes.htm http://www.mvps.org/word/FAQs/Genera...Converters.htm http://businesssoft.about.com/comput.../blconvert.htm for information on Word for Word Perfect users. For mo http://www.mvps.org/word/FAQs/Custom...platePart2.htm http://www.mvps.org/word/FAQs/Custom...platePart1.htm http://www.addbalance.com/usersguide/templates.htm http://www.mvps.org/word/FAQs/Number...gExplained.htm http://www.addbalance.com/usersguide/styles.htm http://www.mvps.org/word/FAQs/Custom...latesStore.htm Function Keys In Word 2000 (or later) You can get the function keys to display in a special toolbar at the bottom of the screen if you want (something like pressing F3 twice in WP). The following macro will do this. Sub ShowMeFunctionKeys() Commandbars("Function Key Display").Visible = True End Sub Word's Extend key (F8) gives something similar to block processing. Formatting and Styles Learn about Styles - really learn! http://www.addbalance.com/usersguide/styles.htm I resisted for years and now regret every day of those years because although that string was still very hard to push, it kept getting longer and longer, and had some very important projects tied to it! Once you understand styles and the Word concept of organizing things into Chinese boxes everything falls into place and instead of pushing a string, you can push a button that turns on the very powerful text processing machine known as Microsoft Word and it will start doing your work for you instead of running around behind you trying to undo what you just thought you did. Converting documents Word / Word Perfect Some special characters in Word Perfect documents don't convert well to Word. There is a macro to assist with this described at http://www.columbia.edu/~em36/wpdos/...html#macroword and can be found at http://www.columbia.edu/~em36/wpdos/WPSymbolConv.bas. This was prepared by Edward Mendelson. Otherwise, look at the macro from http://support.microsoft.com/?kbid=212396 Use these on _copies_! As for converting documents from Word Perfect to _use_ in Word... In a word, don't plan on it. I would not recommend using converted documents long-term. They will be filled with formatting anomolies that will get you at the worst time. This is especially true of any documents containing automatic numbering or bullets. Try recreating form documents in Word using the following process: In Word Perfect (if you still have it, in Word if not) save your files as text files. Use your converted files as references to show you how you want your formatting to look. Create a new document in Word and insert the text from the text file. Save this new document as a Word template. Format it the way you want using styles, not direct formatting. Save it again. To use a template within Word, use File = New and pick your template. This will create a new document for you. Merge documents have special problems and should be recreated from text files or retyped in Word. To convert data files, consider generating labels in WP as a document, converting that to Word, and then using http://www.gmayor.com/convert_labels...mail_merge.htm to get a new Word data file. Note that conversions usually do create documents that look passable and print OK; the problems I'm referring to have to do with editing / making changes, that is, using the documents long-term. (See below on reusing documents vs. using templates.) Conversion back to Word Perfect: There is a problem (in addition to the ones mentioned for conversion _to_ Word) with Version 2002 (XP) and later of Word. The conversion file only works for conversion _to_ Word, not from Word to Word Perfect! Earlier versions went both ways. To fix this, you need to find the old conversion file WPFT532.CNV from a Word 97 or Word 2000 installation and copy it to your new installation, replacing the file of the same name. Note, the change making the file one-way was done as a security measure. While I don't know of any problems the old file causes, keep the new installation's file somewhere as a backup just in case. Boilerplate and Forms In WP a lot of people use macros to hold chunks of text - boilerplate. In Word this function is filled by Templates, AutoText and AutoCorrect, not macros. Follow the links at http://addbalance.com/word/wordwebre...s.htm#AutoText for more information on these tools. You can use FILLIN and ASK fields or UserForms to query the user. For more about online forms, follow the links at http://addbalance.com/word/wordwebresources.htm#Forms or http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian Chapman's series of articles. You may also want to look at http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm. Reusing Documents vs. Using templates General practice in WP is to have a document and copy and edit it to create a new document. This is not good practice in Word. In Word, construct a good, tight, template for your documents and use that template when constructing new documents. Among other things, this can avoid embarrassing "metadata" (http://www.addbalance.com/usersguide/metadata.htm) and things like surprise headers and footers from creeping into new documents. It's a lot of reading, I know. It's OK to chunk it down and do a bit each day, but I would recommend that you make it a top priority to do that bit each day. In the (short) long run, it will save you both time and grief. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Deb McLellan" wrote in message ... Sorry - I now realize that Word 2002 and Word XP are the same thing. I don't know why it occurred to me to check on that AFTER I posted the query, but at least I was able to see the error of my ways first!!! In any event, I'm creating the templates and prompts with no problem here at home, but when I take them to the office, I get the double prompts. I am going to create it from scratch at the office and see if I have the same problem Deb "Deb McLellan" wrote in message ... I have created a basic template in Word (2002). It is a letter template with fill-in fields for file number, addressees, etc., I am able to complete creation of the template and save it in my user template folder. However, when I run the template (File|New) the prompts are presented twice. It runs through all of the fill-in fields and I fill them in but when I get to the last one, it seems to circle back and asks the first one again. At first I thought the problem was my macro, but the same thing happens when I run the template without using the macro. I'm puzzled because I created a few test templates on another computer running Word XP, and everything was fine, so I wonder if its my technique or if there is something about the newer version of Word. Deb |
#7
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Fill-in field prompts
Thanks Charles. I checked that print option in her setup, and it is not
checked. I'm wondering if reinstalling Word will affect anything..... "Charles Kenyon" wrote in message ... I've known people to get double prompts when they have a print option set to update fields at printing. See the ASK and FILL-IN field tutorial at http://addbalance.com/word/download.htm. You may want to consider using what Word calls an "online form." Check this in help. For more about online forms, follow the links at http://addbalance.com/word/wordwebresources.htm#Forms or http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian Chapman's series of articles. You may also want to look at http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm. Hope this helps, -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Deb McLellan" wrote in message ... Sorry - I now realize that Word 2002 and Word XP are the same thing. I don't know why it occurred to me to check on that AFTER I posted the query, but at least I was able to see the error of my ways first!!! In any event, I'm creating the templates and prompts with no problem here at home, but when I take them to the office, I get the double prompts. I am going to create it from scratch at the office and see if I have the same problem Deb "Deb McLellan" wrote in message ... I have created a basic template in Word (2002). It is a letter template with fill-in fields for file number, addressees, etc., I am able to complete creation of the template and save it in my user template folder. However, when I run the template (File|New) the prompts are presented twice. It runs through all of the fill-in fields and I fill them in but when I get to the last one, it seems to circle back and asks the first one again. At first I thought the problem was my macro, but the same thing happens when I run the template without using the macro. I'm puzzled because I created a few test templates on another computer running Word XP, and everything was fine, so I wonder if its my technique or if there is something about the newer version of Word. Deb |
#8
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Fill-in field prompts
Reinstalling Word is unlikely to have any effect.
Try (with Word closed): Start Run "winword.exe /a" Note the space between the .exe and the /a. This gives you a clean version of Word. (It is a diagnostic that sometimes can fix things. It isn't how you want to run Word normally. What happens with your template now? -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Deb McLellan" wrote in message ... Thanks Charles. I checked that print option in her setup, and it is not checked. I'm wondering if reinstalling Word will affect anything..... "Charles Kenyon" wrote in message ... I've known people to get double prompts when they have a print option set to update fields at printing. See the ASK and FILL-IN field tutorial at http://addbalance.com/word/download.htm. You may want to consider using what Word calls an "online form." Check this in help. For more about online forms, follow the links at http://addbalance.com/word/wordwebresources.htm#Forms or http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian Chapman's series of articles. You may also want to look at http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm. Hope this helps, -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Deb McLellan" wrote in message ... Sorry - I now realize that Word 2002 and Word XP are the same thing. I don't know why it occurred to me to check on that AFTER I posted the query, but at least I was able to see the error of my ways first!!! In any event, I'm creating the templates and prompts with no problem here at home, but when I take them to the office, I get the double prompts. I am going to create it from scratch at the office and see if I have the same problem Deb "Deb McLellan" wrote in message ... I have created a basic template in Word (2002). It is a letter template with fill-in fields for file number, addressees, etc., I am able to complete creation of the template and save it in my user template folder. However, when I run the template (File|New) the prompts are presented twice. It runs through all of the fill-in fields and I fill them in but when I get to the last one, it seems to circle back and asks the first one again. At first I thought the problem was my macro, but the same thing happens when I run the template without using the macro. I'm puzzled because I created a few test templates on another computer running Word XP, and everything was fine, so I wonder if its my technique or if there is something about the newer version of Word. Deb |
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