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Word 2007 forms files and data source
Our office currently installed a new server and new licenses for MS
Office2007. We are using a Small Business Exchange Server. Previous to Office 2007 we used individual (loaded on each computer) copies of Office 2000. I have hundreds of files that I have created in 2000 version (.doc). These MS Word files have Merge codes that associated to an Excel spreadsheet (.xls) as the data source. Once we tried to use the MS Word 2007 to open the Word files already created and associated to the Excel spreadsheet/database all of the data source associations were lost. This I expected since the files were basically copied from the old server to the new server. However, none of the files opened in 2007 could maintain their association with the data source. Also upon opening an MS word file it would look for the datasource showing (Book1), but never open, unless I clicked on the Book 1 link, opened the Book 1 and clicked in any cell then minimized. The Word doc would immediately locate that data source. Unfortunately, each time you open a word doc with the merge codes and assocaiated data source you have to go through the process of selecting the data source twice, selecting the recipients with each record you want to find and inputting the data fields and record choice. Also the record choice would not load in the select recipient box. The data fields will not "stay" live in the query area and those have to be inputted each time along with your record choice. I tried to open the .doc and then choose convert then save as a .docx file. As well I did the same with the Excel datasource file. Now we can get the merge function to work and keep the data fields in the query to stay active, however I can only open one docx file at a time. If I open two files the second can't locate the data source and I have to input the same 10 steps of information all over again. This is a waste of time. I routinely have to keep 8-10 word files open at all times to perform dictation. As well others in my office have to keep several files open all the time. I am the administrator on all these files and have full access. I allow sharing of permission on the Excel data source spreadsheet with one other person in our office, but all of the MS word docs are read only to everyone in my office by me. HELP! Our office is at a standstill until I figure out this issue. -- John R. |
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