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#1
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When does Word access a specified template?
I am using Word 2007.
I create user guides for software. The template we use ("userguide.dot") is saved and stored on a server that is located in another state. (For example, I work in Kansas, and the physical location of the server on which the template is stored is in Michigan.) When I open the Word document on my local PC, a window pops up that shows me the path to the template on the server in Michigan that Word is accessing in order to open the document. For example, the window says... Opening: \\Michiganserver\sharedrive\path\path\path\use rguide.dot However, when I send the Word document to an analyst for a SME review, the analyst (who does not have access privileges to the server in Michigan) can open the Word document without using the template--and the document seems to be formatted and looks just fine. Can someone explain why Word uses the "userguide.dot" template in Michigan when I open the file, but Word does not use the "userguide.dot" template when my business analyst associate opens the file? Thank you! Tim |
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#2
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When does Word access a specified template?
See http://www.shaunakelly.com/word/temp...ons/index.html
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "bufossil" wrote in message ... I am using Word 2007. I create user guides for software. The template we use ("userguide.dot") is saved and stored on a server that is located in another state. (For example, I work in Kansas, and the physical location of the server on which the template is stored is in Michigan.) When I open the Word document on my local PC, a window pops up that shows me the path to the template on the server in Michigan that Word is accessing in order to open the document. For example, the window says... Opening: \\Michiganserver\sharedrive\path\path\path\use rguide.dot However, when I send the Word document to an analyst for a SME review, the analyst (who does not have access privileges to the server in Michigan) can open the Word document without using the template--and the document seems to be formatted and looks just fine. Can someone explain why Word uses the "userguide.dot" template in Michigan when I open the file, but Word does not use the "userguide.dot" template when my business analyst associate opens the file? Thank you! Tim |
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#3
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When does Word access a specified template?
Thank you Suzanne, the article by Shauna was informative. Unfortunately, the
article did not answer my question. Question: Why does Word 2007 access the template on the remote server when I open the document, but it does not access the template on the remote server when my SME opens the document? Thank you in advance for sharing any ideas. Tim "Suzanne S. Barnhill" wrote: See http://www.shaunakelly.com/word/temp...ons/index.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "bufossil" wrote in message ... I am using Word 2007. I create user guides for software. The template we use ("userguide.dot") is saved and stored on a server that is located in another state. (For example, I work in Kansas, and the physical location of the server on which the template is stored is in Michigan.) When I open the Word document on my local PC, a window pops up that shows me the path to the template on the server in Michigan that Word is accessing in order to open the document. For example, the window says... Opening: \\Michiganserver\sharedrive\path\path\path\use rguide.dot However, when I send the Word document to an analyst for a SME review, the analyst (who does not have access privileges to the server in Michigan) can open the Word document without using the template--and the document seems to be formatted and looks just fine. Can someone explain why Word uses the "userguide.dot" template in Michigan when I open the file, but Word does not use the "userguide.dot" template when my business analyst associate opens the file? Thank you! Tim . |
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#4
Posted to microsoft.public.word.pagelayout
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When does Word access a specified template?
It seems to me you've answered your own question: your business associate
does not have access to the server where the template is stored. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "bufossil" wrote in message ... Thank you Suzanne, the article by Shauna was informative. Unfortunately, the article did not answer my question. Question: Why does Word 2007 access the template on the remote server when I open the document, but it does not access the template on the remote server when my SME opens the document? Thank you in advance for sharing any ideas. Tim "Suzanne S. Barnhill" wrote: See http://www.shaunakelly.com/word/temp...ons/index.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "bufossil" wrote in message ... I am using Word 2007. I create user guides for software. The template we use ("userguide.dot") is saved and stored on a server that is located in another state. (For example, I work in Kansas, and the physical location of the server on which the template is stored is in Michigan.) When I open the Word document on my local PC, a window pops up that shows me the path to the template on the server in Michigan that Word is accessing in order to open the document. For example, the window says... Opening: \\Michiganserver\sharedrive\path\path\path\use rguide.dot However, when I send the Word document to an analyst for a SME review, the analyst (who does not have access privileges to the server in Michigan) can open the Word document without using the template--and the document seems to be formatted and looks just fine. Can someone explain why Word uses the "userguide.dot" template in Michigan when I open the file, but Word does not use the "userguide.dot" template when my business analyst associate opens the file? Thank you! Tim . |
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#5
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When does Word access a specified template?
Well, actually, my question is not answered. If Shauna's article is correct
(and I assume it is), then all links to the template on the remote server should be severed, with the exception of macros and autotext entries. In my case, I use autotext entries in headers and footers, which are included in the template. So, I assume that Word is still linked to the template on the remote server to fetch the autotext entries. The question that isn't answered is this: If Word must link back to, and access, the template on the remote server to obtain the autotext entries for the headers and footers when I open the document, then what is the source of that same autotext information when the SME opens the document and does not access the template on the remote server? (In other words, if Word can retain all autotext information in a document that is severed from its template, then why is it linking to that template when I open it?) My purpose in solving this puzzle is to take a small step in the direction of making certain our templates are not changed inadvertently. (Our pristine templates have been unintentionally changed in the past, for reasons that are still unknown to us.) Thank you again for your ideas. Tim "Suzanne S. Barnhill" wrote: It seems to me you've answered your own question: your business associate does not have access to the server where the template is stored. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "bufossil" wrote in message ... Thank you Suzanne, the article by Shauna was informative. Unfortunately, the article did not answer my question. Question: Why does Word 2007 access the template on the remote server when I open the document, but it does not access the template on the remote server when my SME opens the document? Thank you in advance for sharing any ideas. Tim "Suzanne S. Barnhill" wrote: See http://www.shaunakelly.com/word/temp...ons/index.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "bufossil" wrote in message ... I am using Word 2007. I create user guides for software. The template we use ("userguide.dot") is saved and stored on a server that is located in another state. (For example, I work in Kansas, and the physical location of the server on which the template is stored is in Michigan.) When I open the Word document on my local PC, a window pops up that shows me the path to the template on the server in Michigan that Word is accessing in order to open the document. For example, the window says... Opening: \\Michiganserver\sharedrive\path\path\path\use rguide.dot However, when I send the Word document to an analyst for a SME review, the analyst (who does not have access privileges to the server in Michigan) can open the Word document without using the template--and the document seems to be formatted and looks just fine. Can someone explain why Word uses the "userguide.dot" template in Michigan when I open the file, but Word does not use the "userguide.dot" template when my business analyst associate opens the file? Thank you! Tim . . |
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#6
Posted to microsoft.public.word.pagelayout
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When does Word access a specified template?
The critical question is this: When your SME opens the document, does it
have to get anything (e.g., AutoText entries) from the template? Or were the AutoText entries inserted in the header and footer when you created the document, in which case they're now just ordinary text/graphics within the document? If there are AutoText fields in the document header & footer, and if those fields are updated by the SME, they'll probably display an error message that the specified AutoText entries don't exist. A similar error would appear if there's an AutoOpen macro in the document itself (which would be unusual) that tries to insert the AutoText entries. Of course, if there's an AutoOpen macro in the template, but the template isn't available, then nothing happens. One thing to look at is: When the SME reviewer opens the document, if he looks at the Templates and Add-Ins dialog, what does it show as the attached template? It's probably his Normal.dot. That's what Word does when the original template isn't available. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. bufossil wrote: Well, actually, my question is not answered. If Shauna's article is correct (and I assume it is), then all links to the template on the remote server should be severed, with the exception of macros and autotext entries. In my case, I use autotext entries in headers and footers, which are included in the template. So, I assume that Word is still linked to the template on the remote server to fetch the autotext entries. The question that isn't answered is this: If Word must link back to, and access, the template on the remote server to obtain the autotext entries for the headers and footers when I open the document, then what is the source of that same autotext information when the SME opens the document and does not access the template on the remote server? (In other words, if Word can retain all autotext information in a document that is severed from its template, then why is it linking to that template when I open it?) My purpose in solving this puzzle is to take a small step in the direction of making certain our templates are not changed inadvertently. (Our pristine templates have been unintentionally changed in the past, for reasons that are still unknown to us.) Thank you again for your ideas. Tim "Suzanne S. Barnhill" wrote: It seems to me you've answered your own question: your business associate does not have access to the server where the template is stored. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "bufossil" wrote in message ... Thank you Suzanne, the article by Shauna was informative. Unfortunately, the article did not answer my question. Question: Why does Word 2007 access the template on the remote server when I open the document, but it does not access the template on the remote server when my SME opens the document? Thank you in advance for sharing any ideas. Tim "Suzanne S. Barnhill" wrote: See http://www.shaunakelly.com/word/temp...ons/index.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "bufossil" wrote in message ... I am using Word 2007. I create user guides for software. The template we use ("userguide.dot") is saved and stored on a server that is located in another state. (For example, I work in Kansas, and the physical location of the server on which the template is stored is in Michigan.) When I open the Word document on my local PC, a window pops up that shows me the path to the template on the server in Michigan that Word is accessing in order to open the document. For example, the window says... Opening: \\Michiganserver\sharedrive\path\path\path\use rguide.dot However, when I send the Word document to an analyst for a SME review, the analyst (who does not have access privileges to the server in Michigan) can open the Word document without using the template--and the document seems to be formatted and looks just fine. Can someone explain why Word uses the "userguide.dot" template in Michigan when I open the file, but Word does not use the "userguide.dot" template when my business analyst associate opens the file? Thank you! Tim . . |
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#7
Posted to microsoft.public.word.pagelayout
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When does Word access a specified template?
Thank you Jay and Suzanne. You both provided interesting information that
helped fill the information void I had! Tim "Jay Freedman" wrote: The critical question is this: When your SME opens the document, does it have to get anything (e.g., AutoText entries) from the template? Or were the AutoText entries inserted in the header and footer when you created the document, in which case they're now just ordinary text/graphics within the document? If there are AutoText fields in the document header & footer, and if those fields are updated by the SME, they'll probably display an error message that the specified AutoText entries don't exist. A similar error would appear if there's an AutoOpen macro in the document itself (which would be unusual) that tries to insert the AutoText entries. Of course, if there's an AutoOpen macro in the template, but the template isn't available, then nothing happens. One thing to look at is: When the SME reviewer opens the document, if he looks at the Templates and Add-Ins dialog, what does it show as the attached template? It's probably his Normal.dot. That's what Word does when the original template isn't available. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. bufossil wrote: Well, actually, my question is not answered. If Shauna's article is correct (and I assume it is), then all links to the template on the remote server should be severed, with the exception of macros and autotext entries. In my case, I use autotext entries in headers and footers, which are included in the template. So, I assume that Word is still linked to the template on the remote server to fetch the autotext entries. The question that isn't answered is this: If Word must link back to, and access, the template on the remote server to obtain the autotext entries for the headers and footers when I open the document, then what is the source of that same autotext information when the SME opens the document and does not access the template on the remote server? (In other words, if Word can retain all autotext information in a document that is severed from its template, then why is it linking to that template when I open it?) My purpose in solving this puzzle is to take a small step in the direction of making certain our templates are not changed inadvertently. (Our pristine templates have been unintentionally changed in the past, for reasons that are still unknown to us.) Thank you again for your ideas. Tim "Suzanne S. Barnhill" wrote: It seems to me you've answered your own question: your business associate does not have access to the server where the template is stored. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "bufossil" wrote in message ... Thank you Suzanne, the article by Shauna was informative. Unfortunately, the article did not answer my question. Question: Why does Word 2007 access the template on the remote server when I open the document, but it does not access the template on the remote server when my SME opens the document? Thank you in advance for sharing any ideas. Tim "Suzanne S. Barnhill" wrote: See http://www.shaunakelly.com/word/temp...ons/index.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "bufossil" wrote in message ... I am using Word 2007. I create user guides for software. The template we use ("userguide.dot") is saved and stored on a server that is located in another state. (For example, I work in Kansas, and the physical location of the server on which the template is stored is in Michigan.) When I open the Word document on my local PC, a window pops up that shows me the path to the template on the server in Michigan that Word is accessing in order to open the document. For example, the window says... Opening: \\Michiganserver\sharedrive\path\path\path\use rguide.dot However, when I send the Word document to an analyst for a SME review, the analyst (who does not have access privileges to the server in Michigan) can open the Word document without using the template--and the document seems to be formatted and looks just fine. Can someone explain why Word uses the "userguide.dot" template in Michigan when I open the file, but Word does not use the "userguide.dot" template when my business analyst associate opens the file? Thank you! Tim . . . |
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