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#1
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Need an index with text identifier AND page numbers
I have a TOC that has about six pages of states that I would like
alphabetized. I know the best way to do this is with indexing but I also need a text identifier inserted after the state name (title) and then the dot leader and page number. I've figured out how to add the text using the cross-reference box but then it doesn't put in dot leader and page number. What would the correct switches be in the index field to get both the text after the indexed state name, then dot leader and page number? Right now my field looks like this: { XE "GEORGIA" \t "(RC)" } Thanks! |
#2
Posted to microsoft.public.word.docmanagement
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Need an index with text identifier AND page numbers
The other problem (which I just thought of) is that indexes do not have
hyperlinked page numbers and this is a government report that will be posted online that needs links to the pages. Is there a switch for making page numbers linked to the Index? "Suzanne S. Barnhill" wrote: An index includes what you tell it to include. So your XE field should be: { XE "GEORGIA (RC)" \t } -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RoxSn" wrote in message ... I have a TOC that has about six pages of states that I would like alphabetized. I know the best way to do this is with indexing but I also need a text identifier inserted after the state name (title) and then the dot leader and page number. I've figured out how to add the text using the cross-reference box but then it doesn't put in dot leader and page number. What would the correct switches be in the index field to get both the text after the indexed state name, then dot leader and page number? Right now my field looks like this: { XE "GEORGIA" \t "(RC)" } Thanks! |
#3
Posted to microsoft.public.word.docmanagement
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Need an index with text identifier AND page numbers
Unfortunately, no, that feature is not available in any current version of
Word. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RoxSn" wrote in message ... The other problem (which I just thought of) is that indexes do not have hyperlinked page numbers and this is a government report that will be posted online that needs links to the pages. Is there a switch for making page numbers linked to the Index? "Suzanne S. Barnhill" wrote: An index includes what you tell it to include. So your XE field should be: { XE "GEORGIA (RC)" \t } -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RoxSn" wrote in message ... I have a TOC that has about six pages of states that I would like alphabetized. I know the best way to do this is with indexing but I also need a text identifier inserted after the state name (title) and then the dot leader and page number. I've figured out how to add the text using the cross-reference box but then it doesn't put in dot leader and page number. What would the correct switches be in the index field to get both the text after the indexed state name, then dot leader and page number? Right now my field looks like this: { XE "GEORGIA" \t "(RC)" } Thanks! |
#4
Posted to microsoft.public.word.docmanagement
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Need an index with text identifier AND page numbers
Well, I found a workaround... it's a bit time consuming to set up, but will
save hours of work every year when we update this report. I set up an index for the state names and bookmarked each title. After running the index (set up to have the dot leader but no page number), I insert the page number in the index by using the PageRef field and then the bookmark for that title and it comes in as a linked page number. I'm hoping to figure out a macro to help with inserting the PageRef field since there are about 250 page numbers that will have to be inserted. Still less time consuming than manually alphabetizing that many state names. "Suzanne S. Barnhill" wrote: Unfortunately, no, that feature is not available in any current version of Word. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RoxSn" wrote in message ... The other problem (which I just thought of) is that indexes do not have hyperlinked page numbers and this is a government report that will be posted online that needs links to the pages. Is there a switch for making page numbers linked to the Index? "Suzanne S. Barnhill" wrote: An index includes what you tell it to include. So your XE field should be: { XE "GEORGIA (RC)" \t } -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RoxSn" wrote in message ... I have a TOC that has about six pages of states that I would like alphabetized. I know the best way to do this is with indexing but I also need a text identifier inserted after the state name (title) and then the dot leader and page number. I've figured out how to add the text using the cross-reference box but then it doesn't put in dot leader and page number. What would the correct switches be in the index field to get both the text after the indexed state name, then dot leader and page number? Right now my field looks like this: { XE "GEORGIA" \t "(RC)" } Thanks! |
#5
Posted to microsoft.public.word.docmanagement
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Need an index with text identifier AND page numbers
Alphabetizing should not be an issue: have you tried Table | Sort?
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RoxSn" wrote in message ... Well, I found a workaround... it's a bit time consuming to set up, but will save hours of work every year when we update this report. I set up an index for the state names and bookmarked each title. After running the index (set up to have the dot leader but no page number), I insert the page number in the index by using the PageRef field and then the bookmark for that title and it comes in as a linked page number. I'm hoping to figure out a macro to help with inserting the PageRef field since there are about 250 page numbers that will have to be inserted. Still less time consuming than manually alphabetizing that many state names. "Suzanne S. Barnhill" wrote: Unfortunately, no, that feature is not available in any current version of Word. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RoxSn" wrote in message ... The other problem (which I just thought of) is that indexes do not have hyperlinked page numbers and this is a government report that will be posted online that needs links to the pages. Is there a switch for making page numbers linked to the Index? "Suzanne S. Barnhill" wrote: An index includes what you tell it to include. So your XE field should be: { XE "GEORGIA (RC)" \t } -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RoxSn" wrote in message ... I have a TOC that has about six pages of states that I would like alphabetized. I know the best way to do this is with indexing but I also need a text identifier inserted after the state name (title) and then the dot leader and page number. I've figured out how to add the text using the cross-reference box but then it doesn't put in dot leader and page number. What would the correct switches be in the index field to get both the text after the indexed state name, then dot leader and page number? Right now my field looks like this: { XE "GEORGIA" \t "(RC)" } Thanks! |
#6
Posted to microsoft.public.word.docmanagement
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Need an index with text identifier AND page numbers
You know, this didn't work when I created this thing 5 years ago but it does
now! Silly me not to think to try it again with the newer version of Word (actually, I think we're about 3 versions later). Thanks! "Suzanne S. Barnhill" wrote: Alphabetizing should not be an issue: have you tried Table | Sort? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RoxSn" wrote in message ... Well, I found a workaround... it's a bit time consuming to set up, but will save hours of work every year when we update this report. I set up an index for the state names and bookmarked each title. After running the index (set up to have the dot leader but no page number), I insert the page number in the index by using the PageRef field and then the bookmark for that title and it comes in as a linked page number. I'm hoping to figure out a macro to help with inserting the PageRef field since there are about 250 page numbers that will have to be inserted. Still less time consuming than manually alphabetizing that many state names. "Suzanne S. Barnhill" wrote: Unfortunately, no, that feature is not available in any current version of Word. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RoxSn" wrote in message ... The other problem (which I just thought of) is that indexes do not have hyperlinked page numbers and this is a government report that will be posted online that needs links to the pages. Is there a switch for making page numbers linked to the Index? "Suzanne S. Barnhill" wrote: An index includes what you tell it to include. So your XE field should be: { XE "GEORGIA (RC)" \t } -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RoxSn" wrote in message ... I have a TOC that has about six pages of states that I would like alphabetized. I know the best way to do this is with indexing but I also need a text identifier inserted after the state name (title) and then the dot leader and page number. I've figured out how to add the text using the cross-reference box but then it doesn't put in dot leader and page number. What would the correct switches be in the index field to get both the text after the indexed state name, then dot leader and page number? Right now my field looks like this: { XE "GEORGIA" \t "(RC)" } Thanks! |
#7
Posted to microsoft.public.word.docmanagement
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Need an index with text identifier AND page numbers
Table | Sort has been available since the earliest versions of Word.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RoxSn" wrote in message news You know, this didn't work when I created this thing 5 years ago but it does now! Silly me not to think to try it again with the newer version of Word (actually, I think we're about 3 versions later). Thanks! "Suzanne S. Barnhill" wrote: Alphabetizing should not be an issue: have you tried Table | Sort? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RoxSn" wrote in message ... Well, I found a workaround... it's a bit time consuming to set up, but will save hours of work every year when we update this report. I set up an index for the state names and bookmarked each title. After running the index (set up to have the dot leader but no page number), I insert the page number in the index by using the PageRef field and then the bookmark for that title and it comes in as a linked page number. I'm hoping to figure out a macro to help with inserting the PageRef field since there are about 250 page numbers that will have to be inserted. Still less time consuming than manually alphabetizing that many state names. "Suzanne S. Barnhill" wrote: Unfortunately, no, that feature is not available in any current version of Word. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RoxSn" wrote in message ... The other problem (which I just thought of) is that indexes do not have hyperlinked page numbers and this is a government report that will be posted online that needs links to the pages. Is there a switch for making page numbers linked to the Index? "Suzanne S. Barnhill" wrote: An index includes what you tell it to include. So your XE field should be: { XE "GEORGIA (RC)" \t } -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RoxSn" wrote in message ... I have a TOC that has about six pages of states that I would like alphabetized. I know the best way to do this is with indexing but I also need a text identifier inserted after the state name (title) and then the dot leader and page number. I've figured out how to add the text using the cross-reference box but then it doesn't put in dot leader and page number. What would the correct switches be in the index field to get both the text after the indexed state name, then dot leader and page number? Right now my field looks like this: { XE "GEORGIA" \t "(RC)" } Thanks! |