I would like to know how to edit addresses already in a word document
so that they can be read by the mail merge feature.

After using OCR software to get addresses into word, I am going to
clean them up to make a document that can be used to mail merge.

So far, I have the document formatted like this:

Name(enter)
Address(enter)
City, State, Zip(enter)
(enter)
Name(enter)
Address(enter)
City, State, Zip(enter)
(enter)

And so on; but that an enter after each field and an enter (or two)
between records does not seem to work.

Any suggestions?

Thank you!

See http://www.gmayor.com/convert_labels...mail_merge.htm and jump in at
the point where your file resembles the data on screen.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Fitzwilliam Darcy wrote:
I would like to know how to edit addresses already in a word document
so that they can be read by the mail merge feature.

After using OCR software to get addresses into word, I am going to
clean them up to make a document that can be used to mail merge.

So far, I have the document formatted like this:

Name(enter)
Address(enter)
City, State, Zip(enter)
(enter)
Name(enter)
Address(enter)
City, State, Zip(enter)
(enter)

And so on; but that an enter after each field and an enter (or two)
between records does not seem to work.

Any suggestions?

Thank you!

Thank you Graham and Suzanne for the excellent information!

Fitzwilliam Darcy