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#1
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Standard document layout
Hello,
I have been tasked with taking old documents and bringing them into the current document standards. These documents are everything from typewritten papers that I am using OCR software to save myself the typing, to relatively recent documents that have been written in Word, but the skill of the person writing the report varies widely, from people who will use macros to people who will bend the document any way they can tosee it the wayy they want. Would creating a document templete, that has the standard information like heading layouts and section breaks be the best way to go to save us some time as we bring these documents into the standard layout? It is extremely frustrating to try and "fix" the original document and have strange things like page numbering and TOC issues arising over and over again. I was thinking by clearing all the formatting in the source document, and then copying and pasting into the standard template layout, we could make the documents all look and behave the same way. Does this sound like the best way to go about this? I am dealing with 100+ documents to bring up to date. Thanks |
#2
Posted to microsoft.public.word.docmanagement
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Standard document layout
Hi Jacky,
Yes, using a template is the best way to update your documents. The best procedure to follow, however, is not to copy and paste the text into the template file. When you have the text in Word, you can apply a template to that existing file. Please follow this link that will explain how to do that. http://office.microsoft.com/en-us/as...543261033.aspx -- --ST "Jacky D." wrote: Hello, I have been tasked with taking old documents and bringing them into the current document standards. These documents are everything from typewritten papers that I am using OCR software to save myself the typing, to relatively recent documents that have been written in Word, but the skill of the person writing the report varies widely, from people who will use macros to people who will bend the document any way they can tosee it the wayy they want. Would creating a document templete, that has the standard information like heading layouts and section breaks be the best way to go to save us some time as we bring these documents into the standard layout? It is extremely frustrating to try and "fix" the original document and have strange things like page numbering and TOC issues arising over and over again. I was thinking by clearing all the formatting in the source document, and then copying and pasting into the standard template layout, we could make the documents all look and behave the same way. Does this sound like the best way to go about this? I am dealing with 100+ documents to bring up to date. Thanks |
#3
Posted to microsoft.public.word.docmanagement
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Standard document layout
Close. Yes use a template.
Create a new document based on the template and paste the contents into it. Then go through and apply your styles. Attaching a template to an existing document gives you access to styles and macros, but does not give you formatting / headers, etc. from the template. You may have best luck converting your old documents to plain text files because document conversion and OCR make editing very difficult. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Shahnoor" wrote in message ... Hi Jacky, Yes, using a template is the best way to update your documents. The best procedure to follow, however, is not to copy and paste the text into the template file. When you have the text in Word, you can apply a template to that existing file. Please follow this link that will explain how to do that. http://office.microsoft.com/en-us/as...543261033.aspx -- --ST "Jacky D." wrote: Hello, I have been tasked with taking old documents and bringing them into the current document standards. These documents are everything from typewritten papers that I am using OCR software to save myself the typing, to relatively recent documents that have been written in Word, but the skill of the person writing the report varies widely, from people who will use macros to people who will bend the document any way they can tosee it the wayy they want. Would creating a document templete, that has the standard information like heading layouts and section breaks be the best way to go to save us some time as we bring these documents into the standard layout? It is extremely frustrating to try and "fix" the original document and have strange things like page numbering and TOC issues arising over and over again. I was thinking by clearing all the formatting in the source document, and then copying and pasting into the standard template layout, we could make the documents all look and behave the same way. Does this sound like the best way to go about this? I am dealing with 100+ documents to bring up to date. Thanks |
#4
Posted to microsoft.public.word.docmanagement
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Standard document layout
This can update styles but not layout. See
http://www.shaunakelly.com/word/atta...ate/index.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Shahnoor" wrote in message ... Hi Jacky, Yes, using a template is the best way to update your documents. The best procedure to follow, however, is not to copy and paste the text into the template file. When you have the text in Word, you can apply a template to that existing file. Please follow this link that will explain how to do that. http://office.microsoft.com/en-us/as...543261033.aspx -- --ST "Jacky D." wrote: Hello, I have been tasked with taking old documents and bringing them into the current document standards. These documents are everything from typewritten papers that I am using OCR software to save myself the typing, to relatively recent documents that have been written in Word, but the skill of the person writing the report varies widely, from people who will use macros to people who will bend the document any way they can tosee it the wayy they want. Would creating a document templete, that has the standard information like heading layouts and section breaks be the best way to go to save us some time as we bring these documents into the standard layout? It is extremely frustrating to try and "fix" the original document and have strange things like page numbering and TOC issues arising over and over again. I was thinking by clearing all the formatting in the source document, and then copying and pasting into the standard template layout, we could make the documents all look and behave the same way. Does this sound like the best way to go about this? I am dealing with 100+ documents to bring up to date. Thanks |
#5
Posted to microsoft.public.word.docmanagement
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Standard document layout
Thanks, but I do not understand if I clear all the formatting from the
document, how is Word going to know where to create paragrahs and put things in different sections if I am just changing a templete? "Shahnoor" wrote: Hi Jacky, Yes, using a template is the best way to update your documents. The best procedure to follow, however, is not to copy and paste the text into the template file. When you have the text in Word, you can apply a template to that existing file. Please follow this link that will explain how to do that. http://office.microsoft.com/en-us/as...543261033.aspx -- --ST "Jacky D." wrote: Hello, I have been tasked with taking old documents and bringing them into the current document standards. These documents are everything from typewritten papers that I am using OCR software to save myself the typing, to relatively recent documents that have been written in Word, but the skill of the person writing the report varies widely, from people who will use macros to people who will bend the document any way they can tosee it the wayy they want. Would creating a document templete, that has the standard information like heading layouts and section breaks be the best way to go to save us some time as we bring these documents into the standard layout? It is extremely frustrating to try and "fix" the original document and have strange things like page numbering and TOC issues arising over and over again. I was thinking by clearing all the formatting in the source document, and then copying and pasting into the standard template layout, we could make the documents all look and behave the same way. Does this sound like the best way to go about this? I am dealing with 100+ documents to bring up to date. Thanks |
#6
Posted to microsoft.public.word.docmanagement
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Standard document layout
Hi Jacky,
You are going to have different outcomes for the different documents that you apply the template to. This is unavoidable and is based on the current format of the document. You will not necessarily have to clear the formatting for every document, as applying the new template to it will update the formatting to the styles that you want. There are some cases where you will have to clear the formatting first depending on the outcome of applying a new template. Unfortunately, applying a new template will not always do a perfect job, and in those cases you might have to do some things manually (such as ensuring the paragraphs are correct, etc.) -- --ST "Jacky D." wrote: Thanks, but I do not understand if I clear all the formatting from the document, how is Word going to know where to create paragrahs and put things in different sections if I am just changing a templete? "Shahnoor" wrote: Hi Jacky, Yes, using a template is the best way to update your documents. The best procedure to follow, however, is not to copy and paste the text into the template file. When you have the text in Word, you can apply a template to that existing file. Please follow this link that will explain how to do that. http://office.microsoft.com/en-us/as...543261033.aspx -- --ST "Jacky D." wrote: Hello, I have been tasked with taking old documents and bringing them into the current document standards. These documents are everything from typewritten papers that I am using OCR software to save myself the typing, to relatively recent documents that have been written in Word, but the skill of the person writing the report varies widely, from people who will use macros to people who will bend the document any way they can tosee it the wayy they want. Would creating a document templete, that has the standard information like heading layouts and section breaks be the best way to go to save us some time as we bring these documents into the standard layout? It is extremely frustrating to try and "fix" the original document and have strange things like page numbering and TOC issues arising over and over again. I was thinking by clearing all the formatting in the source document, and then copying and pasting into the standard template layout, we could make the documents all look and behave the same way. Does this sound like the best way to go about this? I am dealing with 100+ documents to bring up to date. Thanks |
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