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#1
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I have set up a template for address labels in Word 2003 and use my Outlook
database to insert individual addresses when required. Each label has a left indentation of 1 cm and the cell is centre-aligned in Table Properties. When I insert an address, this works fine except that an extra line is inserted which throws the address up one row and I have to delete this line for the address to be positioned correctly in the centre of the label. Is it possible to avoid this extra line, please? |
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#2
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Remove the empty paragraphs from the mail merge main document before
merging. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... I have set up a template for address labels in Word 2003 and use my Outlook database to insert individual addresses when required. Each label has a left indentation of 1 cm and the cell is centre-aligned in Table Properties. When I insert an address, this works fine except that an extra line is inserted which throws the address up one row and I have to delete this line for the address to be positioned correctly in the centre of the label. Is it possible to avoid this extra line, please? |
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#3
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Thanks Suzanne but I am not doing a mail merge. When I type a letter, I just
want one label for the envelope. As I send letters to individuals quite often, I use the addresses as I need them from Outlook. I have set up the correct size label and insert the address onto the next label on the sheet; I then close the document without saving, ready for the next time. Not sure if I've explained that very well! TIA ab "Suzanne S. Barnhill" wrote in message ... Remove the empty paragraphs from the mail merge main document before merging. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... I have set up a template for address labels in Word 2003 and use my Outlook database to insert individual addresses when required. Each label has a left indentation of 1 cm and the cell is centre-aligned in Table Properties. When I insert an address, this works fine except that an extra line is inserted which throws the address up one row and I have to delete this line for the address to be positioned correctly in the centre of the label. Is it possible to avoid this extra line, please? |
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#4
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In that case, delete the extra paragraphs in your template/document.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... Thanks Suzanne but I am not doing a mail merge. When I type a letter, I just want one label for the envelope. As I send letters to individuals quite often, I use the addresses as I need them from Outlook. I have set up the correct size label and insert the address onto the next label on the sheet; I then close the document without saving, ready for the next time. Not sure if I've explained that very well! TIA ab "Suzanne S. Barnhill" wrote in message ... Remove the empty paragraphs from the mail merge main document before merging. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... I have set up a template for address labels in Word 2003 and use my Outlook database to insert individual addresses when required. Each label has a left indentation of 1 cm and the cell is centre-aligned in Table Properties. When I insert an address, this works fine except that an extra line is inserted which throws the address up one row and I have to delete this line for the address to be positioned correctly in the centre of the label. Is it possible to avoid this extra line, please? |
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#5
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I have been doing that - I just wondered if there is a way to insert the
address without the extra paragraph being inserted. The template just has a 'paragraph' mark in the centre of the cell - which is how I want it. I then press "Insert address" from the little book icon and choose the address I need. I have checked in Outlook on the 'mailing address' and there is no extra paragraph at the end of the address. Perhaps I will just have to delete the extra paragraph every time! "Suzanne S. Barnhill" wrote in message ... In that case, delete the extra paragraphs in your template/document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... Thanks Suzanne but I am not doing a mail merge. When I type a letter, I just want one label for the envelope. As I send letters to individuals quite often, I use the addresses as I need them from Outlook. I have set up the correct size label and insert the address onto the next label on the sheet; I then close the document without saving, ready for the next time. Not sure if I've explained that very well! TIA ab "Suzanne S. Barnhill" wrote in message ... Remove the empty paragraphs from the mail merge main document before merging. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... I have set up a template for address labels in Word 2003 and use my Outlook database to insert individual addresses when required. Each label has a left indentation of 1 cm and the cell is centre-aligned in Table Properties. When I insert an address, this works fine except that an extra line is inserted which throws the address up one row and I have to delete this line for the address to be positioned correctly in the centre of the label. Is it possible to avoid this extra line, please? |
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#6
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The template should not have any paragraph marks at all, only an end of cell
marker (¤) in each cell (see http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... I have been doing that - I just wondered if there is a way to insert the address without the extra paragraph being inserted. The template just has a 'paragraph' mark in the centre of the cell - which is how I want it. I then press "Insert address" from the little book icon and choose the address I need. I have checked in Outlook on the 'mailing address' and there is no extra paragraph at the end of the address. Perhaps I will just have to delete the extra paragraph every time! "Suzanne S. Barnhill" wrote in message ... In that case, delete the extra paragraphs in your template/document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... Thanks Suzanne but I am not doing a mail merge. When I type a letter, I just want one label for the envelope. As I send letters to individuals quite often, I use the addresses as I need them from Outlook. I have set up the correct size label and insert the address onto the next label on the sheet; I then close the document without saving, ready for the next time. Not sure if I've explained that very well! TIA ab "Suzanne S. Barnhill" wrote in message ... Remove the empty paragraphs from the mail merge main document before merging. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... I have set up a template for address labels in Word 2003 and use my Outlook database to insert individual addresses when required. Each label has a left indentation of 1 cm and the cell is centre-aligned in Table Properties. When I insert an address, this works fine except that an extra line is inserted which throws the address up one row and I have to delete this line for the address to be positioned correctly in the centre of the label. Is it possible to avoid this extra line, please? |
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#7
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Sorry - that's what I meant - end of cell marker!
"Suzanne S. Barnhill" wrote in message ... The template should not have any paragraph marks at all, only an end of cell marker (¤) in each cell (see http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... I have been doing that - I just wondered if there is a way to insert the address without the extra paragraph being inserted. The template just has a 'paragraph' mark in the centre of the cell - which is how I want it. I then press "Insert address" from the little book icon and choose the address I need. I have checked in Outlook on the 'mailing address' and there is no extra paragraph at the end of the address. Perhaps I will just have to delete the extra paragraph every time! "Suzanne S. Barnhill" wrote in message ... In that case, delete the extra paragraphs in your template/document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... Thanks Suzanne but I am not doing a mail merge. When I type a letter, I just want one label for the envelope. As I send letters to individuals quite often, I use the addresses as I need them from Outlook. I have set up the correct size label and insert the address onto the next label on the sheet; I then close the document without saving, ready for the next time. Not sure if I've explained that very well! TIA ab "Suzanne S. Barnhill" wrote in message ... Remove the empty paragraphs from the mail merge main document before merging. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... I have set up a template for address labels in Word 2003 and use my Outlook database to insert individual addresses when required. Each label has a left indentation of 1 cm and the cell is centre-aligned in Table Properties. When I insert an address, this works fine except that an extra line is inserted which throws the address up one row and I have to delete this line for the address to be positioned correctly in the centre of the label. Is it possible to avoid this extra line, please? |
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#8
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In that case, I can't help. Since I don't use Outlook for mail, I can't use
the Outlook address book, so I have no experience with this. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... Sorry - that's what I meant - end of cell marker! "Suzanne S. Barnhill" wrote in message ... The template should not have any paragraph marks at all, only an end of cell marker (¤) in each cell (see http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... I have been doing that - I just wondered if there is a way to insert the address without the extra paragraph being inserted. The template just has a 'paragraph' mark in the centre of the cell - which is how I want it. I then press "Insert address" from the little book icon and choose the address I need. I have checked in Outlook on the 'mailing address' and there is no extra paragraph at the end of the address. Perhaps I will just have to delete the extra paragraph every time! "Suzanne S. Barnhill" wrote in message ... In that case, delete the extra paragraphs in your template/document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... Thanks Suzanne but I am not doing a mail merge. When I type a letter, I just want one label for the envelope. As I send letters to individuals quite often, I use the addresses as I need them from Outlook. I have set up the correct size label and insert the address onto the next label on the sheet; I then close the document without saving, ready for the next time. Not sure if I've explained that very well! TIA ab "Suzanne S. Barnhill" wrote in message ... Remove the empty paragraphs from the mail merge main document before merging. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... I have set up a template for address labels in Word 2003 and use my Outlook database to insert individual addresses when required. Each label has a left indentation of 1 cm and the cell is centre-aligned in Table Properties. When I insert an address, this works fine except that an extra line is inserted which throws the address up one row and I have to delete this line for the address to be positioned correctly in the centre of the label. Is it possible to avoid this extra line, please? |
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#9
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If you are calling addresses from Outlook Contacts, then copy the following
to a Word document and save it as an autotext entry called AddressLayout (all one word) {PR_GIVEN_NAME PR_SURNAME }{PR_COMPANY_NAME }{PR_POSTAL_ADDRESS} See also http://www.gmayor.com/Macrobutton.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: In that case, I can't help. Since I don't use Outlook for mail, I can't use the Outlook address book, so I have no experience with this. "oe" wrote in message ... Sorry - that's what I meant - end of cell marker! "Suzanne S. Barnhill" wrote in message ... The template should not have any paragraph marks at all, only an end of cell marker (¤) in each cell (see http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... I have been doing that - I just wondered if there is a way to insert the address without the extra paragraph being inserted. The template just has a 'paragraph' mark in the centre of the cell - which is how I want it. I then press "Insert address" from the little book icon and choose the address I need. I have checked in Outlook on the 'mailing address' and there is no extra paragraph at the end of the address. Perhaps I will just have to delete the extra paragraph every time! "Suzanne S. Barnhill" wrote in message ... In that case, delete the extra paragraphs in your template/document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... Thanks Suzanne but I am not doing a mail merge. When I type a letter, I just want one label for the envelope. As I send letters to individuals quite often, I use the addresses as I need them from Outlook. I have set up the correct size label and insert the address onto the next label on the sheet; I then close the document without saving, ready for the next time. Not sure if I've explained that very well! TIA ab "Suzanne S. Barnhill" wrote in message ... Remove the empty paragraphs from the mail merge main document before merging. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "oe" wrote in message ... I have set up a template for address labels in Word 2003 and use my Outlook database to insert individual addresses when required. Each label has a left indentation of 1 cm and the cell is centre-aligned in Table Properties. When I insert an address, this works fine except that an extra line is inserted which throws the address up one row and I have to delete this line for the address to be positioned correctly in the centre of the label. Is it possible to avoid this extra line, please? |
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