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#1
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Document grows in size uncontrollably
I've been working on a large document (220 pages, 9 MB), mainly changing the
formatting, rearranging paragraphs and deleting comments. The document now objectively contains less information, but is 60 MB in size. Why is this? |
#2
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Do you have track changes on? Or the Allow fast saves option checked? Or
Automatically save versions? Any of these will keep all the original content plus any changes you make in the file. The file bloat does look huge though - do you have any embedded graphics? -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Jerry" wrote in message ... I've been working on a large document (220 pages, 9 MB), mainly changing the formatting, rearranging paragraphs and deleting comments. The document now objectively contains less information, but is 60 MB in size. Why is this? |
#3
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Hi. Thanks for your reply. The answer to all of your questions is no. I also
switched off stuff like embed fonts, embed linguistic data and the like. And yes, there's plenty of graphics, but I've been deleting some, rather than adding anything. By all logic the size should have gone down... "Margaret Aldis" wrote in message ... | Do you have track changes on? Or the Allow fast saves option checked? Or | Automatically save versions? Any of these will keep all the original content | plus any changes you make in the file. | | The file bloat does look huge though - do you have any embedded graphics? | | -- | Margaret Aldis - Microsoft Word MVP | Syntagma partnership site: http://www.syntagma.co.uk | Word MVP FAQ site: http://www.word.mvps.org | | | "Jerry" wrote in message | ... | I've been working on a large document (220 pages, 9 MB), mainly changing | the | formatting, rearranging paragraphs and deleting comments. The document now | objectively contains less information, but is 60 MB in size. Why is this? | | | | |
#4
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Hi Jerry
In that case I would actually start to be worried about document corruption - 9-60Mb is a huge bloat and suggests you are building up some serious crud in the file. If it isn't something that "should" be there, then it suggests some excessive complexity in the way Word is storing the non-textual information in the file (formatting pointers etc.) I'd start over with a new document from template, and paste all but the last paragraph mark into the new document. Or try saving to Word HTML and reopening to see if that improves things. (Reading your reply again, I'm not sure if you understood my question about embedded graphics - this is where you see an EMBED code if you toggle field codes, as opposed to a pasted graphic or one which is linked to an external file. Depending on the tool that owns the format, this sometimes seems to achieve huge bloats for minor changes such as a change of size.) -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Jerry" wrote in message ... Hi. Thanks for your reply. The answer to all of your questions is no. I also switched off stuff like embed fonts, embed linguistic data and the like. And yes, there's plenty of graphics, but I've been deleting some, rather than adding anything. By all logic the size should have gone down... "Margaret Aldis" wrote in message ... | Do you have track changes on? Or the Allow fast saves option checked? Or | Automatically save versions? Any of these will keep all the original content | plus any changes you make in the file. | | The file bloat does look huge though - do you have any embedded graphics? | | -- | Margaret Aldis - Microsoft Word MVP | Syntagma partnership site: http://www.syntagma.co.uk | Word MVP FAQ site: http://www.word.mvps.org | | | "Jerry" wrote in message | ... | I've been working on a large document (220 pages, 9 MB), mainly changing | the | formatting, rearranging paragraphs and deleting comments. The document now | objectively contains less information, but is 60 MB in size. Why is this? | | | | |
#5
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Hi, thanks again for your most valuable help. I copied and pasted
everything in a new document and got the size down to the original 9 megs. And you are right, I misunderstood your question - there was a number of embedded Visio diagrams. I ctrl-shift-F9-ed them, and the size dropped to 6.5 megs. "Margaret Aldis" wrote in message ... | Hi Jerry | | In that case I would actually start to be worried about document | corruption - 9-60Mb is a huge bloat and suggests you are building up some | serious crud in the file. If it isn't something that "should" be there, then | it suggests some excessive complexity in the way Word is storing the | non-textual information in the file (formatting pointers etc.) | | I'd start over with a new document from template, and paste all but the last | paragraph mark into the new document. Or try saving to Word HTML and | reopening to see if that improves things. | | (Reading your reply again, I'm not sure if you understood my question about | embedded graphics - this is where you see an EMBED code if you toggle field | codes, as opposed to a pasted graphic or one which is linked to an external | file. Depending on the tool that owns the format, this sometimes seems to | achieve huge bloats for minor changes such as a change of size.) | | -- | Margaret Aldis - Microsoft Word MVP | Syntagma partnership site: http://www.syntagma.co.uk | Word MVP FAQ site: http://www.word.mvps.org | | "Jerry" wrote in message | ... | Hi. Thanks for your reply. The answer to all of your questions is no. I | also | switched off stuff like embed fonts, embed linguistic data and the like. | And | yes, there's plenty of graphics, but I've been deleting some, rather than | adding anything. By all logic the size should have gone down... | | | "Margaret Aldis" wrote in | message ... | | Do you have track changes on? Or the Allow fast saves option checked? Or | | Automatically save versions? Any of these will keep all the original | content | | plus any changes you make in the file. | | | | The file bloat does look huge though - do you have any embedded | graphics? | | | | -- | | Margaret Aldis - Microsoft Word MVP | | Syntagma partnership site: http://www.syntagma.co.uk | | Word MVP FAQ site: http://www.word.mvps.org | | | | | | "Jerry" wrote in message | | ... | | I've been working on a large document (220 pages, 9 MB), mainly | changing | | the | | formatting, rearranging paragraphs and deleting comments. The document | now | | objectively contains less information, but is 60 MB in size. Why is | this? | | | | | | | | | | | | |
#6
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Hi Jerry
Thanks for the feedback - it's very helpful to know whether ideas are on the right track or not :-) -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Jerry" wrote in message ... Hi, thanks again for your most valuable help. I copied and pasted everything in a new document and got the size down to the original 9 megs. And you are right, I misunderstood your question - there was a number of embedded Visio diagrams. I ctrl-shift-F9-ed them, and the size dropped to 6.5 megs. "Margaret Aldis" wrote in message ... | Hi Jerry | | In that case I would actually start to be worried about document | corruption - 9-60Mb is a huge bloat and suggests you are building up some | serious crud in the file. If it isn't something that "should" be there, then | it suggests some excessive complexity in the way Word is storing the | non-textual information in the file (formatting pointers etc.) | | I'd start over with a new document from template, and paste all but the last | paragraph mark into the new document. Or try saving to Word HTML and | reopening to see if that improves things. | | (Reading your reply again, I'm not sure if you understood my question about | embedded graphics - this is where you see an EMBED code if you toggle field | codes, as opposed to a pasted graphic or one which is linked to an external | file. Depending on the tool that owns the format, this sometimes seems to | achieve huge bloats for minor changes such as a change of size.) | | -- | Margaret Aldis - Microsoft Word MVP | Syntagma partnership site: http://www.syntagma.co.uk | Word MVP FAQ site: http://www.word.mvps.org | | "Jerry" wrote in message | ... | Hi. Thanks for your reply. The answer to all of your questions is no. I | also | switched off stuff like embed fonts, embed linguistic data and the like. | And | yes, there's plenty of graphics, but I've been deleting some, rather than | adding anything. By all logic the size should have gone down... | | | "Margaret Aldis" wrote in | message ... | | Do you have track changes on? Or the Allow fast saves option checked? Or | | Automatically save versions? Any of these will keep all the original | content | | plus any changes you make in the file. | | | | The file bloat does look huge though - do you have any embedded | graphics? | | | | -- | | Margaret Aldis - Microsoft Word MVP | | Syntagma partnership site: http://www.syntagma.co.uk | | Word MVP FAQ site: http://www.word.mvps.org | | | | | | "Jerry" wrote in message | | ... | | I've been working on a large document (220 pages, 9 MB), mainly | changing | | the | | formatting, rearranging paragraphs and deleting comments. The document | now | | objectively contains less information, but is 60 MB in size. Why is | this? | | | | | | | | | | | | |
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