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#1
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Best approach to getting styles into a document
Word 2003
I need a way to make sure a set of custom styles is easily brought into the active document. I have created a template (xyzco-styles.dot) that contains the xyzco styles. Which would be the best approach - to use a macro that copies all styles from xyzco-styles.dot into the active document OR to use a macro that attaches the xyzco-styles.dot to the active document? My tests have shown me that when I attach the template, the styles do not show up in the active doc unless Automatically update document styles was checked. Are there any other implications to this choice? I am tending towards the attach template idea because we may add or remove styles occasionally and updating a macro that specifically copies styles would be overhead we don't want to add. I plan on creating a custom toolbar in an xyzco.dot and that is where the above mentioned macro would reside. This template would live in the MS Office Startup folder so the toolbar is available when Word starts. Am I on track? Thanks! |
#2
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Best approach to getting styles into a document
Use Word's built-in Organizer, a very handy utility that is very hard to
find in Word. Go to Tools-Customize, and click the Keyboard button. In the left menu select Format, in the right FormatStyle (the first of several Style choices). Assign a keyboard command to it. Close Customize and press the keyboard command you created. This will bring up a menu titled just plain "Style." In the lower left corner, click Organizer. You can open your xyzco document in one of the windows, and the active document, or any other, in the other window. You can then select individual styles, or all of the styles, and move them into any document(s) you want. You can even pick and choose styles to move over by using the Ctrl key to select non-contiguous styles. "AnnieB" wrote in message ... Word 2003 I need a way to make sure a set of custom styles is easily brought into the active document. I have created a template (xyzco-styles.dot) that contains the xyzco styles. Which would be the best approach - to use a macro that copies all styles from xyzco-styles.dot into the active document OR to use a macro that attaches the xyzco-styles.dot to the active document? My tests have shown me that when I attach the template, the styles do not show up in the active doc unless Automatically update document styles was checked. Are there any other implications to this choice? I am tending towards the attach template idea because we may add or remove styles occasionally and updating a macro that specifically copies styles would be overhead we don't want to add. I plan on creating a custom toolbar in an xyzco.dot and that is where the above mentioned macro would reside. This template would live in the MS Office Startup folder so the toolbar is available when Word starts. Am I on track? Thanks! |
#3
Posted to microsoft.public.word.docmanagement
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Best approach to getting styles into a document
Hi Richard,
I know how to use Organizer. One of the macros I described uses Organizer. The need is to have a single button that brings in or makes available to the active document all "xyzco" styles from the xyzco-styles.dot. My users will not tolerate the time it takes to pick and choose, and I do not want them to have a choice. They edit documents from many different sources, internal and external, and our protocol is to copy everything except the last paragraph mark, paste unformatted text into a new blank doc, then apply xyzco styles. So my question was - is it preferable create a macro using the Organizer to copy styles OR create a macro which attaches xyzco-styles.dot to the active doc? Are there any issues surrounding attaching the template vs. copying in the styles? :-) "Richard O. Neville" wrote: Use Word's built-in Organizer, a very handy utility that is very hard to find in Word. Go to Tools-Customize, and click the Keyboard button. In the left menu select Format, in the right FormatStyle (the first of several Style choices). Assign a keyboard command to it. Close Customize and press the keyboard command you created. This will bring up a menu titled just plain "Style." In the lower left corner, click Organizer. You can open your xyzco document in one of the windows, and the active document, or any other, in the other window. You can then select individual styles, or all of the styles, and move them into any document(s) you want. You can even pick and choose styles to move over by using the Ctrl key to select non-contiguous styles. "AnnieB" wrote in message ... Word 2003 I need a way to make sure a set of custom styles is easily brought into the active document. I have created a template (xyzco-styles.dot) that contains the xyzco styles. Which would be the best approach - to use a macro that copies all styles from xyzco-styles.dot into the active document OR to use a macro that attaches the xyzco-styles.dot to the active document? My tests have shown me that when I attach the template, the styles do not show up in the active doc unless Automatically update document styles was checked. Are there any other implications to this choice? I am tending towards the attach template idea because we may add or remove styles occasionally and updating a macro that specifically copies styles would be overhead we don't want to add. I plan on creating a custom toolbar in an xyzco.dot and that is where the above mentioned macro would reside. This template would live in the MS Office Startup folder so the toolbar is available when Word starts. Am I on track? Thanks! |
#4
Posted to microsoft.public.word.docmanagement
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Best approach to getting styles into a document
I would think it would be preferable for the new blank doc to be based on
the template that stores the styles, then they will all be in there automatically. Since a new blank doc is part of the protocol anyhow.... On 2/7/06 3:01 PM, "AnnieB" wrote: Hi Richard, I know how to use Organizer. One of the macros I described uses Organizer. The need is to have a single button that brings in or makes available to the active document all "xyzco" styles from the xyzco-styles.dot. My users will not tolerate the time it takes to pick and choose, and I do not want them to have a choice. They edit documents from many different sources, internal and external, and our protocol is to copy everything except the last paragraph mark, paste unformatted text into a new blank doc, then apply xyzco styles. So my question was - is it preferable create a macro using the Organizer to copy styles OR create a macro which attaches xyzco-styles.dot to the active doc? Are there any issues surrounding attaching the template vs. copying in the styles? :-) "Richard O. Neville" wrote: Use Word's built-in Organizer, a very handy utility that is very hard to find in Word. Go to Tools-Customize, and click the Keyboard button. In the left menu select Format, in the right FormatStyle (the first of several Style choices). Assign a keyboard command to it. Close Customize and press the keyboard command you created. This will bring up a menu titled just plain "Style." In the lower left corner, click Organizer. You can open your xyzco document in one of the windows, and the active document, or any other, in the other window. You can then select individual styles, or all of the styles, and move them into any document(s) you want. You can even pick and choose styles to move over by using the Ctrl key to select non-contiguous styles. "AnnieB" wrote in message ... Word 2003 I need a way to make sure a set of custom styles is easily brought into the active document. I have created a template (xyzco-styles.dot) that contains the xyzco styles. Which would be the best approach - to use a macro that copies all styles from xyzco-styles.dot into the active document OR to use a macro that attaches the xyzco-styles.dot to the active document? My tests have shown me that when I attach the template, the styles do not show up in the active doc unless Automatically update document styles was checked. Are there any other implications to this choice? I am tending towards the attach template idea because we may add or remove styles occasionally and updating a macro that specifically copies styles would be overhead we don't want to add. I plan on creating a custom toolbar in an xyzco.dot and that is where the above mentioned macro would reside. This template would live in the MS Office Startup folder so the toolbar is available when Word starts. Am I on track? Thanks! -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#5
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Best approach to getting styles into a document
Yes, thanks, I think we will do that. There are times when users will not go
the copy & paste special route, so I should still plan on a way togte the styles into the doc they're working on. I'm leaning to attaching the template. Thank you! "Daiya Mitchell" wrote: I would think it would be preferable for the new blank doc to be based on the template that stores the styles, then they will all be in there automatically. Since a new blank doc is part of the protocol anyhow.... On 2/7/06 3:01 PM, "AnnieB" wrote: Hi Richard, I know how to use Organizer. One of the macros I described uses Organizer. The need is to have a single button that brings in or makes available to the active document all "xyzco" styles from the xyzco-styles.dot. My users will not tolerate the time it takes to pick and choose, and I do not want them to have a choice. They edit documents from many different sources, internal and external, and our protocol is to copy everything except the last paragraph mark, paste unformatted text into a new blank doc, then apply xyzco styles. So my question was - is it preferable create a macro using the Organizer to copy styles OR create a macro which attaches xyzco-styles.dot to the active doc? Are there any issues surrounding attaching the template vs. copying in the styles? :-) "Richard O. Neville" wrote: Use Word's built-in Organizer, a very handy utility that is very hard to find in Word. Go to Tools-Customize, and click the Keyboard button. In the left menu select Format, in the right FormatStyle (the first of several Style choices). Assign a keyboard command to it. Close Customize and press the keyboard command you created. This will bring up a menu titled just plain "Style." In the lower left corner, click Organizer. You can open your xyzco document in one of the windows, and the active document, or any other, in the other window. You can then select individual styles, or all of the styles, and move them into any document(s) you want. You can even pick and choose styles to move over by using the Ctrl key to select non-contiguous styles. "AnnieB" wrote in message ... Word 2003 I need a way to make sure a set of custom styles is easily brought into the active document. I have created a template (xyzco-styles.dot) that contains the xyzco styles. Which would be the best approach - to use a macro that copies all styles from xyzco-styles.dot into the active document OR to use a macro that attaches the xyzco-styles.dot to the active document? My tests have shown me that when I attach the template, the styles do not show up in the active doc unless Automatically update document styles was checked. Are there any other implications to this choice? I am tending towards the attach template idea because we may add or remove styles occasionally and updating a macro that specifically copies styles would be overhead we don't want to add. I plan on creating a custom toolbar in an xyzco.dot and that is where the above mentioned macro would reside. This template would live in the MS Office Startup folder so the toolbar is available when Word starts. Am I on track? Thanks! -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
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