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#1
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form content disappears with select-all/update fields
Hi, everyone,
We're using Word 2003/Windows XP or Windows 2000. I'm working with authors who used locked forms/tables in a Word file. I have to reuse those forms in related (but separate) sections of the manuscript that we're compiling. I unlocked the forms/tables and copied them into another file; everything looked fine. However, after I did a select-all/update fields, the text in the forms disappeared and was replaced with grey rectangles. The Word document isn't protected. Clicking on the "lock" padlock in the Forms toolbar is ineffective. How do I prevent the forms text from disappearing? |
#2
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form content disappears with select-all/update fields
After selecting everything, hold down the Shift and the Ctrl keys and then
press F9. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Barbara White" wrote in message ... Hi, everyone, We're using Word 2003/Windows XP or Windows 2000. I'm working with authors who used locked forms/tables in a Word file. I have to reuse those forms in related (but separate) sections of the manuscript that we're compiling. I unlocked the forms/tables and copied them into another file; everything looked fine. However, after I did a select-all/update fields, the text in the forms disappeared and was replaced with grey rectangles. The Word document isn't protected. Clicking on the "lock" padlock in the Forms toolbar is ineffective. How do I prevent the forms text from disappearing? |
#3
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form content disappears with select-all/update fields
Doug Robbins - Word MVP wrote:
After selecting everything, hold down the Shift and the Ctrl keys and then press F9. Magic! That worked. Thank you so much! Barbara |
#4
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form content disappears with select-all/update fields
Doug Robbins - Word MVP wrote:
After selecting everything, hold down the Shift and the Ctrl keys and then press F9. One more question. After I do this (shift-ctrl-F9), the forms appear to be correctly populated. However, after doing that, other aspects of the document change. For example, the hyperlinking capability disappears in the ToC/LoF/LoT and--most importantly--if I select-all, I can no longer update the fields. The only way to be able to update the fields (after doing a shift-ctrl-F9) is to do an Undo. (Doing another shift-ctrl-F9 doesn't toggle this behavior on/off.) So I'm not sure if that's intentional behavior or not. It seems to me that maybe by doing the shift-ctrl-F9, I'm sending the document into some production state, but getting to that state seems to be a one-way process. Is there some way around this? I'm wondering if it's just a setting that I've got to fix or if this behavior indicates some other thing. ?? Thanks for any help/guidance. |
#5
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form content disappears with select-all/update fields
Ctrl+Shift+F9 unlinks fields (converts them to ordinary text). You didn't
tell us you had fields other than form fields. You could use Ctrl+A, Ctrl+F11 to lock all the fields, then use Ctrl+Shift+F11 to unlock specific fields for updating. Alternatively, you could select just the form fields and unlink them. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Barbara White" wrote in message ... Doug Robbins - Word MVP wrote: After selecting everything, hold down the Shift and the Ctrl keys and then press F9. One more question. After I do this (shift-ctrl-F9), the forms appear to be correctly populated. However, after doing that, other aspects of the document change. For example, the hyperlinking capability disappears in the ToC/LoF/LoT and--most importantly--if I select-all, I can no longer update the fields. The only way to be able to update the fields (after doing a shift-ctrl-F9) is to do an Undo. (Doing another shift-ctrl-F9 doesn't toggle this behavior on/off.) So I'm not sure if that's intentional behavior or not. It seems to me that maybe by doing the shift-ctrl-F9, I'm sending the document into some production state, but getting to that state seems to be a one-way process. Is there some way around this? I'm wondering if it's just a setting that I've got to fix or if this behavior indicates some other thing. ?? Thanks for any help/guidance. |
#6
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form content disappears with select-all/update fields
Use a macro containing the following code to unprotect the document and
unlink the formfields: Dim i As Long With ActiveDocument .Unprotect For i = .FormFields.Count To 1 Step -1 .FormFields(i).Range.Fields.Unlink Next i End With -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Barbara White" wrote in message ... Doug Robbins - Word MVP wrote: After selecting everything, hold down the Shift and the Ctrl keys and then press F9. One more question. After I do this (shift-ctrl-F9), the forms appear to be correctly populated. However, after doing that, other aspects of the document change. For example, the hyperlinking capability disappears in the ToC/LoF/LoT and--most importantly--if I select-all, I can no longer update the fields. The only way to be able to update the fields (after doing a shift-ctrl-F9) is to do an Undo. (Doing another shift-ctrl-F9 doesn't toggle this behavior on/off.) So I'm not sure if that's intentional behavior or not. It seems to me that maybe by doing the shift-ctrl-F9, I'm sending the document into some production state, but getting to that state seems to be a one-way process. Is there some way around this? I'm wondering if it's just a setting that I've got to fix or if this behavior indicates some other thing. ?? Thanks for any help/guidance. |
#7
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form content disappears with select-all/update fields
Thanks to both Doug and Suzanne for the help. You're right in that I forgot to mention that the files contained other fields. I take it for granted that everything contains a ToC. :-) Thanks again. Very much. Doug Robbins - Word MVP wrote: Use a macro containing the following code to unprotect the document and unlink the formfields: Dim i As Long With ActiveDocument .Unprotect For i = .FormFields.Count To 1 Step -1 .FormFields(i).Range.Fields.Unlink Next i End With |
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