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#1
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Auto duplicating regions?
We have a Word (2003 SP3) doc with four postcards on it, each the
same. We've protected it and created editable regions for a person to type their own stuff in set fields. Is there a way to make it so if someone edits region-1 in postcard 1, it will automatically replicate the change to the corresponding regions in the other 3 cards? So basically, someone only needs to change one of the four cards and they'll all 4 match? Thanks for any suggestions! Liam |
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#2
Posted to microsoft.public.word.docmanagement
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Auto duplicating regions?
If you have used Text Form Fields for the users to enter their data,
these can be bookmarked. In fact, unless you remove them, they are automatically bookmarked Text 1, Text 2, etc. However, I recommend changing the default names for sensible names!!! By using the Bookmarks in the additional 'postcards', the data will be automagically propagated. Terry Farrell - MSWord MVP Mechphisto wrote: We have a Word (2003 SP3) doc with four postcards on it, each the same. We've protected it and created editable regions for a person to type their own stuff in set fields. Is there a way to make it so if someone edits region-1 in postcard 1, it will automatically replicate the change to the corresponding regions in the other 3 cards? So basically, someone only needs to change one of the four cards and they'll all 4 match? Thanks for any suggestions! Liam |
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#3
Posted to microsoft.public.word.docmanagement
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Auto duplicating regions?
I see, that's interesting. If I found the right info: create a 2nd
field, then in the field CTRL+F9 and between the {} Type "REF Text1" (or whatever the bookmark name). But here's an issue: That field then no longer is shaded once you protect the document. That's not a big deal if the point is to enter data into one set, and the other 3 sets don't have to be touched. But what DOES seem to be a deal, is that (from what I can tell) you have to right-click each duplicated field and "update field" so that it populates with the root fields' data. And to do that, besides being tedious, one would need to have the shading so they can see where they need to right-click "update field". Unless I'm missing something. Which I probably am. But can't find it.  Thanks for the help! Liam On Feb 23, 2:04*pm, wrote: If you have used Text Form Fields for the users to enter their data, these can be bookmarked. In fact, unless you remove them, they are automatically bookmarked Text 1, Text 2, etc. However, I recommend changing the default names for sensible names!!! By using the Bookmarks in the additional 'postcards', the data will be automagically propagated. Terry Farrell - MSWord MVP Mechphisto wrote: We have a Word (2003 SP3) doc with four postcards on it, each the same. We've protected it and created editable regions for a person to type their own stuff in set fields. Is there a way to make it so if someone edits region-1 in postcard 1, it will automatically replicate the change to the corresponding regions in the other 3 cards? So basically, someone only needs to change one of the four cards and they'll all 4 match? Thanks for any suggestions! Liam |
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#4
Posted to microsoft.public.word.docmanagement
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Auto duplicating regions?
Liam,
The 'quick-n-dirty' way to get all of the fields in a document to update is to simply Print Preview the document - assuming that Word is configured to update fields on printing (in Word 2003: Tools | Options... and select the 'Update fields' checkbox uner 'Printing options' on the 'Print' tab). The other way, which is a bit more complicated but doesn't require any user intervention, is to write a simple OnExit macro that unprotects the document, updates the fields and re-protects the document again. This macro could be linked to each formfield or just to the "last" one. The method for updating the fields via the macro could vary as well. You could just open and close the Print Preview window (checking first to ensure that option to update fields on printing is selected), or you could go through all of the stories in the document (or just the main story if you're sure that that's the only one that contains fields) and invoke the appropriate method to update the fields. The choice of method is up to you, but there are definitely ways around the problem you have encountered. BTW, there is an easier way to insert the REF fields. Have a look under Insert | Reference Cross-reference... to find functionality for inserting a cross-reference to a bookmark without having to manually type in the bookmark name. -- Cheers! Gordon Bentley-Mix Word MVP Please post all follow-ups to the newsgroup. Read the original version of this post in the Office Discussion Groups - no membership required! "Mechphisto" wrote: I see, that's interesting. If I found the right info: create a 2nd field, then in the field CTRL+F9 and between the {} Type "REF Text1" (or whatever the bookmark name). But here's an issue: That field then no longer is shaded once you protect the document. That's not a big deal if the point is to enter data into one set, and the other 3 sets don't have to be touched. But what DOES seem to be a deal, is that (from what I can tell) you have to right-click each duplicated field and "update field" so that it populates with the root fields' data. And to do that, besides being tedious, one would need to have the shading so they can see where they need to right-click "update field". Unless I'm missing something. Which I probably am. But can't find it. Thanks for the help! Liam On Feb 23, 2:04 pm, wrote: If you have used Text Form Fields for the users to enter their data, these can be bookmarked. In fact, unless you remove them, they are automatically bookmarked Text 1, Text 2, etc. However, I recommend changing the default names for sensible names!!! By using the Bookmarks in the additional 'postcards', the data will be automagically propagated. Terry Farrell - MSWord MVP Mechphisto wrote: We have a Word (2003 SP3) doc with four postcards on it, each the same. We've protected it and created editable regions for a person to type their own stuff in set fields. Is there a way to make it so if someone edits region-1 in postcard 1, it will automatically replicate the change to the corresponding regions in the other 3 cards? So basically, someone only needs to change one of the four cards and they'll all 4 match? Thanks for any suggestions! Liam |
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#5
Posted to microsoft.public.word.docmanagement
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Auto duplicating regions?
Thanks for the Insert / Reference tip.
Yeah, that's easier.I'm afraid I need to come up with a way that doesn't require the end user to have to change their Word options. So, looks like macro is going to have to be it. I'll start researching how to do that. Thanks for the reply and advice! Liam On Feb 23, 2:55*pm, Gordon Bentley-Mix at news.microsoft.com gordon (dot)bentleymix(at)gmail(dot)com wrote: Liam, The 'quick-n-dirty' way to get all of the fields in a document to update is to simply Print Preview the document - assuming that Word is configured to update fields on printing (in Word 2003: Tools | Options... and select the 'Update fields' checkbox uner 'Printing options' on the 'Print' tab). The other way, which is a bit more complicated but doesn't require any user intervention, is to write a simple OnExit macro that unprotects the document, updates the fields and re-protects the document again. This macro could be linked to each formfield or just to the "last" one. The method for updating the fields via the macro could vary as well. You could just open and close the Print Preview window (checking first to ensure that option to update fields on printing is selected), or you could go through all of the stories in the document (or just the main story if you're sure that that's the only one that contains fields) and invoke the appropriate method to update the fields. The choice of method is up to you, but there are definitely ways around the problem you have encountered. BTW, there is an easier way to insert the REF fields. Have a look under Insert | Reference Cross-reference... to find functionality for inserting a cross-reference to a bookmark without having to manually type in the bookmark name. -- Cheers! Gordon Bentley-Mix Word MVP Please post all follow-ups to the newsgroup. Read the original version of this post in the Office Discussion Groups - no membership required! "Mechphisto" wrote: I see, that's interesting. If I found the right info: create a 2nd field, then in the field CTRL+F9 and between the {} Type "REF Text1" (or whatever the bookmark name). But here's an issue: That field then no longer is shaded once you protect the document. That's not a big deal if the point is to enter data into one set, and the other 3 sets don't have to be touched. But what DOES seem to be a deal, is that (from what I can tell) you have to right-click each duplicated field and "update field" so that it populates with the root fields' data. And to do that, besides being tedious, one would need to have the shading so they can see where they need to right-click "update field". Unless I'm missing something. Which I probably am. But can't find it. Thanks for the help! Liam On Feb 23, 2:04 pm, wrote: If you have used Text Form Fields for the users to enter their data, these can be bookmarked. In fact, unless you remove them, they are automatically bookmarked Text 1, Text 2, etc. However, I recommend changing the default names for sensible names!!! By using the Bookmarks in the additional 'postcards', the data will be automagically propagated. Terry Farrell - MSWord MVP Mechphisto wrote: We have a Word (2003 SP3) doc with four postcards on it, each the same. We've protected it and created editable regions for a person to type their own stuff in set fields. Is there a way to make it so if someone edits region-1 in postcard 1, it will automatically replicate the change to the corresponding regions in the other 3 cards? So basically, someone only needs to change one of the four cards and they'll all 4 match? Thanks for any suggestions! Liam |
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#6
Posted to microsoft.public.word.docmanagement
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Auto duplicating regions?
Liam,
If you run into any problems, just post a question in the 'Programming' newsgroup. The propeller heads over there (myself included ;-P) should be able to help. -- Cheers! Gordon Bentley-Mix Word MVP Please post all follow-ups to the newsgroup. Read the original version of this post in the Office Discussion Groups - no membership required! "Mechphisto" wrote: Thanks for the Insert / Reference tip. Yeah, that's easier.I'm afraid I need to come up with a way that doesn't require the end user to have to change their Word options. So, looks like macro is going to have to be it. I'll start researching how to do that. Thanks for the reply and advice! Liam On Feb 23, 2:55 pm, Gordon Bentley-Mix at news.microsoft.com gordon (dot)bentleymix(at)gmail(dot)com wrote: Liam, The 'quick-n-dirty' way to get all of the fields in a document to update is to simply Print Preview the document - assuming that Word is configured to update fields on printing (in Word 2003: Tools | Options... and select the 'Update fields' checkbox uner 'Printing options' on the 'Print' tab). The other way, which is a bit more complicated but doesn't require any user intervention, is to write a simple OnExit macro that unprotects the document, updates the fields and re-protects the document again. This macro could be linked to each formfield or just to the "last" one. The method for updating the fields via the macro could vary as well. You could just open and close the Print Preview window (checking first to ensure that option to update fields on printing is selected), or you could go through all of the stories in the document (or just the main story if you're sure that that's the only one that contains fields) and invoke the appropriate method to update the fields. The choice of method is up to you, but there are definitely ways around the problem you have encountered. BTW, there is an easier way to insert the REF fields. Have a look under Insert | Reference Cross-reference... to find functionality for inserting a cross-reference to a bookmark without having to manually type in the bookmark name. -- Cheers! Gordon Bentley-Mix Word MVP Please post all follow-ups to the newsgroup. Read the original version of this post in the Office Discussion Groups - no membership required! "Mechphisto" wrote: I see, that's interesting. If I found the right info: create a 2nd field, then in the field CTRL+F9 and between the {} Type "REF Text1" (or whatever the bookmark name). But here's an issue: That field then no longer is shaded once you protect the document. That's not a big deal if the point is to enter data into one set, and the other 3 sets don't have to be touched. But what DOES seem to be a deal, is that (from what I can tell) you have to right-click each duplicated field and "update field" so that it populates with the root fields' data. And to do that, besides being tedious, one would need to have the shading so they can see where they need to right-click "update field". Unless I'm missing something. Which I probably am. But can't find it. Thanks for the help! Liam On Feb 23, 2:04 pm, wrote: If you have used Text Form Fields for the users to enter their data, these can be bookmarked. In fact, unless you remove them, they are automatically bookmarked Text 1, Text 2, etc. However, I recommend changing the default names for sensible names!!! By using the Bookmarks in the additional 'postcards', the data will be automagically propagated. Terry Farrell - MSWord MVP Mechphisto wrote: We have a Word (2003 SP3) doc with four postcards on it, each the same. We've protected it and created editable regions for a person to type their own stuff in set fields. Is there a way to make it so if someone edits region-1 in postcard 1, it will automatically replicate the change to the corresponding regions in the other 3 cards? So basically, someone only needs to change one of the four cards and they'll all 4 match? Thanks for any suggestions! Liam |
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#7
Posted to microsoft.public.word.docmanagement
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Auto duplicating regions?
Oh! The form field's have a "calculate on exit" option. If that's
selected in the design of the original fields, then it updates the duplicated fields when focus leaves. That'll work. Liam On Feb 23, 3:13*pm, Mechphisto wrote: Thanks for the Insert / Reference tip. Yeah, that's easier.I'm afraid I need to come up with a way that doesn't require the end user to have to change their Word options. So, looks like macro is going to have to be it. I'll start researching how to do that. Thanks for the reply and advice! Liam On Feb 23, 2:55*pm, Gordon Bentley-Mix at news.microsoft.com gordon (dot)bentleymix(at)gmail(dot)com wrote: Liam, The 'quick-n-dirty' way to get all of the fields in a document to update is to simply Print Preview the document - assuming that Word is configured to update fields on printing (in Word 2003: Tools | Options... and select the 'Update fields' checkbox uner 'Printing options' on the 'Print' tab). The other way, which is a bit more complicated but doesn't require any user intervention, is to write a simple OnExit macro that unprotects the document, updates the fields and re-protects the document again. This macro could be linked to each formfield or just to the "last" one. The method for updating the fields via the macro could vary as well. You could just open and close the Print Preview window (checking first to ensure that option to update fields on printing is selected), or you could go through all of the stories in the document (or just the main story if you're sure that that's the only one that contains fields) and invoke the appropriate method to update the fields. The choice of method is up to you, but there are definitely ways around the problem you have encountered. BTW, there is an easier way to insert the REF fields. Have a look under Insert | Reference Cross-reference... to find functionality for inserting a cross-reference to a bookmark without having to manually type in the bookmark name. -- Cheers! Gordon Bentley-Mix Word MVP Please post all follow-ups to the newsgroup. Read the original version of this post in the Office Discussion Groups - no membership required! "Mechphisto" wrote: I see, that's interesting. If I found the right info: create a 2nd field, then in the field CTRL+F9 and between the {} Type "REF Text1" (or whatever the bookmark name). But here's an issue: That field then no longer is shaded once you protect the document. That's not a big deal if the point is to enter data into one set, and the other 3 sets don't have to be touched. But what DOES seem to be a deal, is that (from what I can tell) you have to right-click each duplicated field and "update field" so that it populates with the root fields' data. And to do that, besides being tedious, one would need to have the shading so they can see where they need to right-click "update field". Unless I'm missing something. Which I probably am. But can't find it. Thanks for the help! Liam On Feb 23, 2:04 pm, wrote: If you have used Text Form Fields for the users to enter their data, these can be bookmarked. In fact, unless you remove them, they are automatically bookmarked Text 1, Text 2, etc. However, I recommend changing the default names for sensible names!!! By using the Bookmarks in the additional 'postcards', the data will be automagically propagated. Terry Farrell - MSWord MVP Mechphisto wrote: We have a Word (2003 SP3) doc with four postcards on it, each the same. We've protected it and created editable regions for a person to type their own stuff in set fields. Is there a way to make it so if someone edits region-1 in postcard 1, it will automatically replicate the change to the corresponding regions in the other 3 cards? So basically, someone only needs to change one of the four cards and they'll all 4 match? Thanks for any suggestions! Liam |
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#8
Posted to microsoft.public.word.docmanagement
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Auto duplicating regions?
So it does! I didn't know that it worked that way. That's very cool.
Thank you Liam. You taught me something new today. Guess that means I can take the rest of the day off. ;-D -- Cheers! Gordon Bentley-Mix Word MVP Please post all follow-ups to the newsgroup. Read the original version of this post in the Office Discussion Groups - no membership required! "Mechphisto" wrote: Oh! The form field's have a "calculate on exit" option. If that's selected in the design of the original fields, then it updates the duplicated fields when focus leaves. That'll work. Liam On Feb 23, 3:13 pm, Mechphisto wrote: Thanks for the Insert / Reference tip. Yeah, that's easier.I'm afraid I need to come up with a way that doesn't require the end user to have to change their Word options. So, looks like macro is going to have to be it. I'll start researching how to do that. Thanks for the reply and advice! Liam On Feb 23, 2:55 pm, Gordon Bentley-Mix at news.microsoft.com gordon (dot)bentleymix(at)gmail(dot)com wrote: Liam, The 'quick-n-dirty' way to get all of the fields in a document to update is to simply Print Preview the document - assuming that Word is configured to update fields on printing (in Word 2003: Tools | Options... and select the 'Update fields' checkbox uner 'Printing options' on the 'Print' tab). The other way, which is a bit more complicated but doesn't require any user intervention, is to write a simple OnExit macro that unprotects the document, updates the fields and re-protects the document again. This macro could be linked to each formfield or just to the "last" one. The method for updating the fields via the macro could vary as well. You could just open and close the Print Preview window (checking first to ensure that option to update fields on printing is selected), or you could go through all of the stories in the document (or just the main story if you're sure that that's the only one that contains fields) and invoke the appropriate method to update the fields. The choice of method is up to you, but there are definitely ways around the problem you have encountered. BTW, there is an easier way to insert the REF fields. Have a look under Insert | Reference Cross-reference... to find functionality for inserting a cross-reference to a bookmark without having to manually type in the bookmark name. -- Cheers! Gordon Bentley-Mix Word MVP Please post all follow-ups to the newsgroup. Read the original version of this post in the Office Discussion Groups - no membership required! "Mechphisto" wrote: I see, that's interesting. If I found the right info: create a 2nd field, then in the field CTRL+F9 and between the {} Type "REF Text1" (or whatever the bookmark name). But here's an issue: That field then no longer is shaded once you protect the document. That's not a big deal if the point is to enter data into one set, and the other 3 sets don't have to be touched. But what DOES seem to be a deal, is that (from what I can tell) you have to right-click each duplicated field and "update field" so that it populates with the root fields' data. And to do that, besides being tedious, one would need to have the shading so they can see where they need to right-click "update field". Unless I'm missing something. Which I probably am. But can't find it. Thanks for the help! Liam On Feb 23, 2:04 pm, wrote: If you have used Text Form Fields for the users to enter their data, these can be bookmarked. In fact, unless you remove them, they are automatically bookmarked Text 1, Text 2, etc. However, I recommend changing the default names for sensible names!!! By using the Bookmarks in the additional 'postcards', the data will be automagically propagated. Terry Farrell - MSWord MVP Mechphisto wrote: We have a Word (2003 SP3) doc with four postcards on it, each the same. We've protected it and created editable regions for a person to type their own stuff in set fields. Is there a way to make it so if someone edits region-1 in postcard 1, it will automatically replicate the change to the corresponding regions in the other 3 cards? So basically, someone only needs to change one of the four cards and they'll all 4 match? Thanks for any suggestions! Liam |
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