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#1
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Merge & Fold in Word 2000
I'm trying to convince Word 2000 to fold newsletters (landscape) after
merging with and printing address info. It WON'T do it! I believe the problem is that Word shows my document as having 1 Page, no matter how many sections it has (about 700 documents). So the printer won't fold it, thinking they're all just sections. I've tried continuous break, page break (adds blank pg). What am I missing? Could it be the data file that needs changing? I'm working from theory that main merge document is the problem. Any help greatly appreciated! |
#2
Posted to microsoft.public.word.mailmerge.fields
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Merge & Fold in Word 2000
What to do depends on what your printer needs.
If you choose a Letter type merge and merge to a new document, you get one section for each record in the data source. Each section has the same page numbering, which is why you have Page 1 repeated over and over. If your printer needs that entire new document but with page breaks instead of section breaks, change the type of Merge to be "Directory" ("Catalog" in Word 2000 and earlier) and put your own page break at the end of the mail merge main document. However, it could be that what your printer needs is one /print job/ for each record in the merge data source, and it won't get that using mailmerge unless you do a separate merge for each record in the data source, which you can do using a macro, e.g. to send to the printer try Sub OneMergePerSourceRec() ' ' NB, needs bettor error management and doubtless other things a VBA expert ' will point out. Dim intSourceRecord Dim objMerge As Word.MailMerge ' Dim strOutputDocumentName As String Dim TerminateMerge As Boolean ' Need to set up this object as the ActiveDocument changes when the ' merge is performed. Besides, it's clearer. Set objMerge = ActiveDocument.MailMerge With objMerge ' If no data source has been defined, do it here using OpenDataSource. ' But if it is already defined in the document, you should not need to define it here. ' .OpenDataSource _ ' Name:="whatever" intSourceRecord = 1 TerminateMerge = False Do Until TerminateMerge .DataSource.ActiveRecord = intSourceRecord ' if we have gone past the end (and possibly, if there are no records) ' then the Activerecord will not be what we have just tried to set it to If .DataSource.ActiveRecord intSourceRecord Then TerminateMerge = True ' the record exists Else .DataSource.FirstRecord = intSourceRecord .DataSource.LastRecord = intSourceRecord .Destination = wdSendToPrinter .Execute intSourceRecord = intSourceRecord + 1 End If Loop End With End Sub "SuzD" wrote in message oups.com... I'm trying to convince Word 2000 to fold newsletters (landscape) after merging with and printing address info. It WON'T do it! I believe the problem is that Word shows my document as having 1 Page, no matter how many sections it has (about 700 documents). So the printer won't fold it, thinking they're all just sections. I've tried continuous break, page break (adds blank pg). What am I missing? Could it be the data file that needs changing? I'm working from theory that main merge document is the problem. Any help greatly appreciated! |
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