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#1
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Paragraph Styles
I've been doing a lot of reformatting recently. I've found in a few
documents that when I try to apply a style, e.g heading 1, the style being applied is e.g heading1,level1,caps,bold. It's as though that 'formatting' has attached itself to my style. The only way I've found to get round it is to copy my document into a blank template, make the whole document 'normal' style, then apply the styles. I am not able to apply the styles to the paragraphs without doing this. it only happens in a few documents but am wondering why it happens. |
#2
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Paragraph Styles
I suspect that Word is preserving direct font formatting when you apply a
paragraph style. Does this formatting persist if you select the paragraph and press Ctrl+Spacebar (before or after applying the style)? You could also try pressing Ctrl+Q to reset the paragraph formatting before applying the style. Also, clearing the check box for "Keep track of formatting" (Tools | Options | Edit) would probably prevent you from *seeing* this formatting information, but the direct formatting would still remain. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jackie" wrote in message oups.com... I've been doing a lot of reformatting recently. I've found in a few documents that when I try to apply a style, e.g heading 1, the style being applied is e.g heading1,level1,caps,bold. It's as though that 'formatting' has attached itself to my style. The only way I've found to get round it is to copy my document into a blank template, make the whole document 'normal' style, then apply the styles. I am not able to apply the styles to the paragraphs without doing this. it only happens in a few documents but am wondering why it happens. |
#3
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Paragraph Styles
I tried both of these (which I didn't know about - thanks) but neither
worked. If I apply 'normal' to the paragraph then try to re-apply the correct style, it won't let me. Also if I try to delete the style from the document it treats it as an embedded heading style and won't let me. As a matter of interest, what does cntrl spacebar do? |
#4
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Paragraph Styles
Ctrl+Spacebar removes direct font formatting. Ctrl+Q removes direct
paragraph formatting. Both reset the formatting to that defined for the applied style. In this case it sounds as if the document may be corrupt. See http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jackie" wrote in message ups.com... I tried both of these (which I didn't know about - thanks) but neither worked. If I apply 'normal' to the paragraph then try to re-apply the correct style, it won't let me. Also if I try to delete the style from the document it treats it as an embedded heading style and won't let me. As a matter of interest, what does cntrl spacebar do? |
#5
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Paragraph Styles
thanks Suzanne. Neither of these worked in my case. It's as though
the formatting has been picked up and 'attached itself' to the style. As I've said I can fix it by copying/pasting, but have to copy only the text as copying takes the formatting info into the new document. |
#6
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Paragraph Styles
If the style name you are seeing (when you choose Modify) is literally
"heading1,level1,caps,bold" with commas, not + signs, then it looks like the Heading 1 built-in style has picked up some alias names. You might be successful in renaming the style to remove the aliases (everything after the commas), and if necessary modifying the style itself back to the format you want. You also see a comma list in the Styles and Formatting pane for styles automatically created when you have "Define styles based on my formatting" on (though the actual names are different), so you might want to have a look and if necessary turn it off. However, I don't think that usually shows a mix of built-in stylenames and formatting so at the end of the day this may be a corrupt document. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Jackie" wrote in message oups.com... thanks Suzanne. Neither of these worked in my case. It's as though the formatting has been picked up and 'attached itself' to the style. As I've said I can fix it by copying/pasting, but have to copy only the text as copying takes the formatting info into the new document. |
#7
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Paragraph Styles
Ignore second paragraph below - I wasn't seeing what I thought I was seeing
when I tested "Define Styles based on my formatting". -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Margaret Aldis" wrote in message ... If the style name you are seeing (when you choose Modify) is literally "heading1,level1,caps,bold" with commas, not + signs, then it looks like the Heading 1 built-in style has picked up some alias names. You might be successful in renaming the style to remove the aliases (everything after the commas), and if necessary modifying the style itself back to the format you want. You also see a comma list in the Styles and Formatting pane for styles automatically created when you have "Define styles based on my formatting" on (though the actual names are different), so you might want to have a look and if necessary turn it off. However, I don't think that usually shows a mix of built-in stylenames and formatting so at the end of the day this may be a corrupt document. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Jackie" wrote in message oups.com... thanks Suzanne. Neither of these worked in my case. It's as though the formatting has been picked up and 'attached itself' to the style. As I've said I can fix it by copying/pasting, but have to copy only the text as copying takes the formatting info into the new document. |
#8
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Paragraph Styles
It is commas only Margaret. the quickest way I've found of fixing it
to copy the whole document and paste is using 'match destination formatting'. This changes the style to normal and allows me to apply the correct one. Applying normal and reapplying the style in the original document did not work it only reapplied the style showing the additional formatting. I'm just a bit baffled by this and think document corruption is the only explanation. Thanks to all for your help. Margaret Aldis (SpamStopper) wrote: Ignore second paragraph below - I wasn't seeing what I thought I was seeing when I tested "Define Styles based on my formatting". -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Margaret Aldis" wrote in message ... If the style name you are seeing (when you choose Modify) is literally "heading1,level1,caps,bold" with commas, not + signs, then it looks like the Heading 1 built-in style has picked up some alias names. You might be successful in renaming the style to remove the aliases (everything after the commas), and if necessary modifying the style itself back to the format you want. You also see a comma list in the Styles and Formatting pane for styles automatically created when you have "Define styles based on my formatting" on (though the actual names are different), so you might want to have a look and if necessary turn it off. However, I don't think that usually shows a mix of built-in stylenames and formatting so at the end of the day this may be a corrupt document. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Jackie" wrote in message oups.com... thanks Suzanne. Neither of these worked in my case. It's as though the formatting has been picked up and 'attached itself' to the style. As I've said I can fix it by copying/pasting, but have to copy only the text as copying takes the formatting info into the new document. |
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