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#1
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Table of Contents and Styles
I have created 2 styles - Main_Heading and Sub_Heading. Those are the only 2
styles I want to display in the TOC - however when I go into modify Index and Tables it defaults back to Heading 1, Heading 2, Heading 3. Is there a way to have it stop doing that? |
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#2
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Hi Erika-
One Option: In the TOC dialog box, click the Options button. In the Options dialog box, delete the numbers in the boxes for Heading 1, etc. Scroll as necessary to locate your custom styles in the list and assign the appropriate Level numbers to them. HTH |:) "Erika" wrote: I have created 2 styles - Main_Heading and Sub_Heading. Those are the only 2 styles I want to display in the TOC - however when I go into modify Index and Tables it defaults back to Heading 1, Heading 2, Heading 3. Is there a way to have it stop doing that? |
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#3
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Although this will certainly work, you would undoubtedly find Word much
easier to use if you used the built-in heading styles, which have many "magic" properties. See http://www.shaunakelly.com/word/numb...ingStyles.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "CyberTaz" wrote in message ... Hi Erika- One Option: In the TOC dialog box, click the Options button. In the Options dialog box, delete the numbers in the boxes for Heading 1, etc. Scroll as necessary to locate your custom styles in the list and assign the appropriate Level numbers to them. HTH |:) "Erika" wrote: I have created 2 styles - Main_Heading and Sub_Heading. Those are the only 2 styles I want to display in the TOC - however when I go into modify Index and Tables it defaults back to Heading 1, Heading 2, Heading 3. Is there a way to have it stop doing that? |
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#4
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Erika,
I have the same problem. When I make style selections on the TOC Options dialog, they all disappear the next time I open the dialog. The only solution I have found is to go through the list of styles carefully each time and set the whole thing up again each time I modify a TOC. Frankly, I think this is a Word bug, but you would have to do some testing to find out when Word deletes your style selections. Is it only when you click the Options button again? Or do the settings get destroyed whenever you bring up the Index and Tables dialog itself. S. Barnhill's suggestion might have merit, but seems to me that if Word deletes your style selections each time you re-open the Options dialog, it's going to do it whether you selected a custom style or a default heading. -- John D "Erika" wrote: I have created 2 styles - Main_Heading and Sub_Heading. Those are the only 2 styles I want to display in the TOC - however when I go into modify Index and Tables it defaults back to Heading 1, Heading 2, Heading 3. Is there a way to have it stop doing that? |
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#5
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This is Word's default behavior. I agree that it is frustrating and
inconsistent. The solution is to learn to get it right the first time or to learn to edit the TOC field directly; for more, see http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "John D" wrote in message ... Erika, I have the same problem. When I make style selections on the TOC Options dialog, they all disappear the next time I open the dialog. The only solution I have found is to go through the list of styles carefully each time and set the whole thing up again each time I modify a TOC. Frankly, I think this is a Word bug, but you would have to do some testing to find out when Word deletes your style selections. Is it only when you click the Options button again? Or do the settings get destroyed whenever you bring up the Index and Tables dialog itself. S. Barnhill's suggestion might have merit, but seems to me that if Word deletes your style selections each time you re-open the Options dialog, it's going to do it whether you selected a custom style or a default heading. -- John D "Erika" wrote: I have created 2 styles - Main_Heading and Sub_Heading. Those are the only 2 styles I want to display in the TOC - however when I go into modify Index and Tables it defaults back to Heading 1, Heading 2, Heading 3. Is there a way to have it stop doing that? |
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#6
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Ah, thanks Suzanne. This looks like the real solution. I confess I'm not much
of a coder dog, but I'm going to print this out & try to use it when I need to tweak the TOC. -- John D "Suzanne S. Barnhill" wrote: This is Word's default behavior. I agree that it is frustrating and inconsistent. The solution is to learn to get it right the first time or to learn to edit the TOC field directly; for more, see http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "John D" wrote in message ... Erika, I have the same problem. When I make style selections on the TOC Options dialog, they all disappear the next time I open the dialog. The only solution I have found is to go through the list of styles carefully each time and set the whole thing up again each time I modify a TOC. Frankly, I think this is a Word bug, but you would have to do some testing to find out when Word deletes your style selections. Is it only when you click the Options button again? Or do the settings get destroyed whenever you bring up the Index and Tables dialog itself. S. Barnhill's suggestion might have merit, but seems to me that if Word deletes your style selections each time you re-open the Options dialog, it's going to do it whether you selected a custom style or a default heading. -- John D "Erika" wrote: I have created 2 styles - Main_Heading and Sub_Heading. Those are the only 2 styles I want to display in the TOC - however when I go into modify Index and Tables it defaults back to Heading 1, Heading 2, Heading 3. Is there a way to have it stop doing that? |
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#7
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Hi Suzanne and John
FWIW, I think this behaviour applies only if you use Insert Reference (which inserts a new TOC, rather than modifying an existing one). If you right click and use Edit Field, the field dialog opens with a button to reopen the TOC dialog. Click and the TOC dialog opens with your current options set - for instance, if you have added styles, the Levels dropdown isn't shown, and clicking on Options shows the styles you have already chosen. (I'm currently using 2003, though I think this applied in 2002 as well.) So I don't think it is a bug, but a logical distinction between a fresh TOC (starting from system defaults) and editing an existing one. As usual, one can gripe about the relative "discoverability", however! -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "John D" wrote in message ... Ah, thanks Suzanne. This looks like the real solution. I confess I'm not much of a coder dog, but I'm going to print this out & try to use it when I need to tweak the TOC. -- John D "Suzanne S. Barnhill" wrote: This is Word's default behavior. I agree that it is frustrating and inconsistent. The solution is to learn to get it right the first time or to learn to edit the TOC field directly; for more, see http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "John D" wrote in message ... Erika, I have the same problem. When I make style selections on the TOC Options dialog, they all disappear the next time I open the dialog. The only solution I have found is to go through the list of styles carefully each time and set the whole thing up again each time I modify a TOC. Frankly, I think this is a Word bug, but you would have to do some testing to find out when Word deletes your style selections. Is it only when you click the Options button again? Or do the settings get destroyed whenever you bring up the Index and Tables dialog itself. S. Barnhill's suggestion might have merit, but seems to me that if Word deletes your style selections each time you re-open the Options dialog, it's going to do it whether you selected a custom style or a default heading. -- John D "Erika" wrote: I have created 2 styles - Main_Heading and Sub_Heading. Those are the only 2 styles I want to display in the TOC - however when I go into modify Index and Tables it defaults back to Heading 1, Heading 2, Heading 3. Is there a way to have it stop doing that? |
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#8
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Ah, cool. I never remember the Edit Field shortcut. But that makes sense.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Margaret Aldis" wrote in message ... Hi Suzanne and John FWIW, I think this behaviour applies only if you use Insert Reference (which inserts a new TOC, rather than modifying an existing one). If you right click and use Edit Field, the field dialog opens with a button to reopen the TOC dialog. Click and the TOC dialog opens with your current options set - for instance, if you have added styles, the Levels dropdown isn't shown, and clicking on Options shows the styles you have already chosen. (I'm currently using 2003, though I think this applied in 2002 as well.) So I don't think it is a bug, but a logical distinction between a fresh TOC (starting from system defaults) and editing an existing one. As usual, one can gripe about the relative "discoverability", however! -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "John D" wrote in message ... Ah, thanks Suzanne. This looks like the real solution. I confess I'm not much of a coder dog, but I'm going to print this out & try to use it when I need to tweak the TOC. -- John D "Suzanne S. Barnhill" wrote: This is Word's default behavior. I agree that it is frustrating and inconsistent. The solution is to learn to get it right the first time or to learn to edit the TOC field directly; for more, see http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "John D" wrote in message ... Erika, I have the same problem. When I make style selections on the TOC Options dialog, they all disappear the next time I open the dialog. The only solution I have found is to go through the list of styles carefully each time and set the whole thing up again each time I modify a TOC. Frankly, I think this is a Word bug, but you would have to do some testing to find out when Word deletes your style selections. Is it only when you click the Options button again? Or do the settings get destroyed whenever you bring up the Index and Tables dialog itself. S. Barnhill's suggestion might have merit, but seems to me that if Word deletes your style selections each time you re-open the Options dialog, it's going to do it whether you selected a custom style or a default heading. -- John D "Erika" wrote: I have created 2 styles - Main_Heading and Sub_Heading. Those are the only 2 styles I want to display in the TOC - however when I go into modify Index and Tables it defaults back to Heading 1, Heading 2, Heading 3. Is there a way to have it stop doing that? |
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#9
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Thank you, Margaret. That's really useful, especially to someone like me who
is oddly resistant to learning the codeing necessary to force Word to sit up and roll over. My problem, however, involves an interaction between Word and RoboHelp. When I create a printed version of my online Help with Robo, I have to reset the TOC every time, despite the fact that I have carefully selected my choices in the template that is supposed to govern the output document. I think that as applications are increasingly used in conjunction with other applications, a behavior that might seem reasonable in the context of a single application becomes more problematic in the context of the entire work environment. Application designers will increasingly have to take into account not simply the behavior of the product they are working on, but the totality of possibilities when their product is used with others, obviously a much more difficult requirement. And don't get me started on what happens to the numbering styles when the doc is printed in Word! Grrrr!!! -- John D "Margaret Aldis" wrote: Hi Suzanne and John FWIW, I think this behaviour applies only if you use Insert Reference (which inserts a new TOC, rather than modifying an existing one). If you right click and use Edit Field, the field dialog opens with a button to reopen the TOC dialog. Click and the TOC dialog opens with your current options set - for instance, if you have added styles, the Levels dropdown isn't shown, and clicking on Options shows the styles you have already chosen. (I'm currently using 2003, though I think this applied in 2002 as well.) So I don't think it is a bug, but a logical distinction between a fresh TOC (starting from system defaults) and editing an existing one. As usual, one can gripe about the relative "discoverability", however! -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "John D" wrote in message ... Ah, thanks Suzanne. This looks like the real solution. I confess I'm not much of a coder dog, but I'm going to print this out & try to use it when I need to tweak the TOC. -- John D "Suzanne S. Barnhill" wrote: This is Word's default behavior. I agree that it is frustrating and inconsistent. The solution is to learn to get it right the first time or to learn to edit the TOC field directly; for more, see http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "John D" wrote in message ... Erika, I have the same problem. When I make style selections on the TOC Options dialog, they all disappear the next time I open the dialog. The only solution I have found is to go through the list of styles carefully each time and set the whole thing up again each time I modify a TOC. Frankly, I think this is a Word bug, but you would have to do some testing to find out when Word deletes your style selections. Is it only when you click the Options button again? Or do the settings get destroyed whenever you bring up the Index and Tables dialog itself. S. Barnhill's suggestion might have merit, but seems to me that if Word deletes your style selections each time you re-open the Options dialog, it's going to do it whether you selected a custom style or a default heading. -- John D "Erika" wrote: I have created 2 styles - Main_Heading and Sub_Heading. Those are the only 2 styles I want to display in the TOC - however when I go into modify Index and Tables it defaults back to Heading 1, Heading 2, Heading 3. Is there a way to have it stop doing that? |
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