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#1
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Saving RTF file increase file size.
I have a RTF file (528 KB in size) created using Word2003. When I open this
file, add a couple words and save the file, the file size becomes over 8MB. This file contains a couple images, and if I delete these images, the file size do not increase this much. So Word is doing something with these two small images. If I open this RTF file and Save it without changing anything, the file size do not increase. If I open this RTF file and use Save AS to save this file, then the file size increase to over 8MB. I cut and pasted the entire document to a new document and saved as RTF, and it still becomes 8MB. Would someone help me to to figure out how I can keep the RTF file size about the same as the original RTF file size without deleting these embeded images. We need to keep these images embeded in the file instead of linking them I checked Word settings - Format - Options - Save tab, "Always create backup copy" is unchecked, "Allow fast saves" is unchecked, "Embed TrueType fonts" is unchecked. Files - Versions... option is grayed out for RTF file. I hope someone knows how I can keep the file size small... |
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#2
Posted to microsoft.public.word.docmanagement
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Saving RTF file increase file size.
Check File/Properties and on the Summary tab make sure "Save Preview
Picture" is not selected. If there are images in a file and the Save Preview Picture option is enabled it's known to cause file bloat -- especially if the images are on the first page. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Hiro" wrote in message ... I have a RTF file (528 KB in size) created using Word2003. When I open this file, add a couple words and save the file, the file size becomes over 8MB. This file contains a couple images, and if I delete these images, the file size do not increase this much. So Word is doing something with these two small images. If I open this RTF file and Save it without changing anything, the file size do not increase. If I open this RTF file and use Save AS to save this file, then the file size increase to over 8MB. I cut and pasted the entire document to a new document and saved as RTF, and it still becomes 8MB. Would someone help me to to figure out how I can keep the RTF file size about the same as the original RTF file size without deleting these embeded images. We need to keep these images embeded in the file instead of linking them I checked Word settings - Format - Options - Save tab, "Always create backup copy" is unchecked, "Allow fast saves" is unchecked, "Embed TrueType fonts" is unchecked. Files - Versions... option is grayed out for RTF file. I hope someone knows how I can keep the file size small... |
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#3
Posted to microsoft.public.word.docmanagement
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Saving RTF file increase file size.
Thank you, Beth for your response.
I confirm that "Save Preview Picture" is not selected - but still the size increase from 528 Kb to over 8 MB as soon as I hit Save As or modify the file a little and Save  (I tried with 7 machines in the office and all behaves the same. Can you think of any thing else? Thank you for your help... Hiro ================ "Beth Melton" wrote: Check File/Properties and on the Summary tab make sure "Save Preview Picture" is not selected. If there are images in a file and the Save Preview Picture option is enabled it's known to cause file bloat -- especially if the images are on the first page. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Hiro" wrote in message ... I have a RTF file (528 KB in size) created using Word2003. When I open this file, add a couple words and save the file, the file size becomes over 8MB. This file contains a couple images, and if I delete these images, the file size do not increase this much. So Word is doing something with these two small images. If I open this RTF file and Save it without changing anything, the file size do not increase. If I open this RTF file and use Save AS to save this file, then the file size increase to over 8MB. I cut and pasted the entire document to a new document and saved as RTF, and it still becomes 8MB. Would someone help me to to figure out how I can keep the RTF file size about the same as the original RTF file size without deleting these embeded images. We need to keep these images embeded in the file instead of linking them I checked Word settings - Format - Options - Save tab, "Always create backup copy" is unchecked, "Allow fast saves" is unchecked, "Embed TrueType fonts" is unchecked. Files - Versions... option is grayed out for RTF file. I hope someone knows how I can keep the file size small... |
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#4
Posted to microsoft.public.word.docmanagement
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Saving RTF file increase file size.
Could you send me either the file or a sample file that shows the behavior?
To obtain a valid email address remove "NoSpam4Me" from . ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Hiro" wrote in message ... Thank you, Beth for your response. I confirm that "Save Preview Picture" is not selected - but still the size increase from 528 Kb to over 8 MB as soon as I hit Save As or modify the file a little and Save (I tried with 7 machines in the office and all behaves the same. Can you think of any thing else? Thank you for your help... Hiro ================ "Beth Melton" wrote: Check File/Properties and on the Summary tab make sure "Save Preview Picture" is not selected. If there are images in a file and the Save Preview Picture option is enabled it's known to cause file bloat -- especially if the images are on the first page. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Hiro" wrote in message ... I have a RTF file (528 KB in size) created using Word2003. When I open this file, add a couple words and save the file, the file size becomes over 8MB. This file contains a couple images, and if I delete these images, the file size do not increase this much. So Word is doing something with these two small images. If I open this RTF file and Save it without changing anything, the file size do not increase. If I open this RTF file and use Save AS to save this file, then the file size increase to over 8MB. I cut and pasted the entire document to a new document and saved as RTF, and it still becomes 8MB. Would someone help me to to figure out how I can keep the RTF file size about the same as the original RTF file size without deleting these embeded images. We need to keep these images embeded in the file instead of linking them I checked Word settings - Format - Options - Save tab, "Always create backup copy" is unchecked, "Allow fast saves" is unchecked, "Embed TrueType fonts" is unchecked. Files - Versions... option is grayed out for RTF file. I hope someone knows how I can keep the file size small... |
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#5
Posted to microsoft.public.word.docmanagement
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Saving RTF file increase file size.
Thank you for your support, Beth!
I just sent you the problem file (1 RTF file). I hope you can assist me how to solve the issue. Thank you! Hiro "Beth Melton" wrote: Could you send me either the file or a sample file that shows the behavior? To obtain a valid email address remove "NoSpam4Me" from . ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Hiro" wrote in message ... Thank you, Beth for your response. I confirm that "Save Preview Picture" is not selected - but still the size increase from 528 Kb to over 8 MB as soon as I hit Save As or modify the file a little and Save (I tried with 7 machines in the office and all behaves the same. Can you think of any thing else? Thank you for your help... Hiro ================ "Beth Melton" wrote: Check File/Properties and on the Summary tab make sure "Save Preview Picture" is not selected. If there are images in a file and the Save Preview Picture option is enabled it's known to cause file bloat -- especially if the images are on the first page. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Hiro" wrote in message ... I have a RTF file (528 KB in size) created using Word2003. When I open this file, add a couple words and save the file, the file size becomes over 8MB. This file contains a couple images, and if I delete these images, the file size do not increase this much. So Word is doing something with these two small images. If I open this RTF file and Save it without changing anything, the file size do not increase. If I open this RTF file and use Save AS to save this file, then the file size increase to over 8MB. I cut and pasted the entire document to a new document and saved as RTF, and it still becomes 8MB. Would someone help me to to figure out how I can keep the RTF file size about the same as the original RTF file size without deleting these embeded images. We need to keep these images embeded in the file instead of linking them I checked Word settings - Format - Options - Save tab, "Always create backup copy" is unchecked, "Allow fast saves" is unchecked, "Embed TrueType fonts" is unchecked. Files - Versions... option is grayed out for RTF file. I hope someone knows how I can keep the file size small... |
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#7
Posted to microsoft.public.word.docmanagement
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Saving RTF file increase file size.
Thank you very much for checking the file and letting me know what is going
on with the file. My only question is how the client created the initial RTF file with only 528 KB, when I can not save it as the same size... Do you have the answer? Thank you for your help. Hiro "Beth Melton" wrote: Thanks for the file. :-) What I noted was the first image is rather large. It's cropped and you are only seeing a portion of it but image that's stored in the document is a screen shot of the individual's entire screen. (It looks like they were listening to KQQL at the time. grin) Reducing the image will take a large chunk of the file size off. You can try using the Compress Pictures function in Word to remove the portion of the image that's not visible in the document but the best method is to modify the image in an image editor. I can get it down to just under 2 MB when saved in .rtf format and I think that's about as good as you are going to get. A rich text file that contains images is going to be larger than when saved as a Word document. If you need to make the file even smaller then you'd need to use a format other than ..rtf such as PDF. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Hiro" wrote in message ... Thank you for your support, Beth! I just sent you the problem file (1 RTF file). I hope you can assist me how to solve the issue. Thank you! Hiro "Beth Melton" wrote: Could you send me either the file or a sample file that shows the behavior? To obtain a valid email address remove "NoSpam4Me" from . "Hiro" wrote in message ... Thank you, Beth for your response. I confirm that "Save Preview Picture" is not selected - but still the size increase from 528 Kb to over 8 MB as soon as I hit Save As or modify the file a little and Save (I tried with 7 machines in the office and all behaves the same. Can you think of any thing else? Thank you for your help... Hiro ================ "Beth Melton" wrote: Check File/Properties and on the Summary tab make sure "Save Preview Picture" is not selected. If there are images in a file and the Save Preview Picture option is enabled it's known to cause file bloat -- especially if the images are on the first page. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Hiro" wrote in message ... I have a RTF file (528 KB in size) created using Word2003. When I open this file, add a couple words and save the file, the file size becomes over 8MB. This file contains a couple images, and if I delete these images, the file size do not increase this much. So Word is doing something with these two small images. If I open this RTF file and Save it without changing anything, the file size do not increase. If I open this RTF file and use Save AS to save this file, then the file size increase to over 8MB. I cut and pasted the entire document to a new document and saved as RTF, and it still becomes 8MB. Would someone help me to to figure out how I can keep the RTF file size about the same as the original RTF file size without deleting these embeded images. We need to keep these images embeded in the file instead of linking them I checked Word settings - Format - Options - Save tab, "Always create backup copy" is unchecked, "Allow fast saves" is unchecked, "Embed TrueType fonts" is unchecked. Files - Versions... option is grayed out for RTF file. I hope someone knows how I can keep the file size small... |
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#8
Posted to microsoft.public.word.docmanagement
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Saving RTF file increase file size.
I really don't know for sure but it could be due to the version of Word they
are using. I tried modifying it and saving it in Word 2002 (since I have access to it right now) and it ended up a little under 6 MB. They could also be using another word processing program such as WordPerfect. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Hiro" wrote in message ... Thank you very much for checking the file and letting me know what is going on with the file. My only question is how the client created the initial RTF file with only 528 KB, when I can not save it as the same size... Do you have the answer? Thank you for your help. Hiro "Beth Melton" wrote: Thanks for the file. :-) What I noted was the first image is rather large. It's cropped and you are only seeing a portion of it but image that's stored in the document is a screen shot of the individual's entire screen. (It looks like they were listening to KQQL at the time. grin) Reducing the image will take a large chunk of the file size off. You can try using the Compress Pictures function in Word to remove the portion of the image that's not visible in the document but the best method is to modify the image in an image editor. I can get it down to just under 2 MB when saved in .rtf format and I think that's about as good as you are going to get. A rich text file that contains images is going to be larger than when saved as a Word document. If you need to make the file even smaller then you'd need to use a format other than ..rtf such as PDF. "Hiro" wrote in message ... Thank you for your support, Beth! I just sent you the problem file (1 RTF file). I hope you can assist me how to solve the issue. Thank you! Hiro "Beth Melton" wrote: Could you send me either the file or a sample file that shows the behavior? To obtain a valid email address remove "NoSpam4Me" from . "Hiro" wrote in message ... Thank you, Beth for your response. I confirm that "Save Preview Picture" is not selected - but still the size increase from 528 Kb to over 8 MB as soon as I hit Save As or modify the file a little and Save (I tried with 7 machines in the office and all behaves the same. Can you think of any thing else? Thank you for your help... Hiro ================ "Beth Melton" wrote: Check File/Properties and on the Summary tab make sure "Save Preview Picture" is not selected. If there are images in a file and the Save Preview Picture option is enabled it's known to cause file bloat -- especially if the images are on the first page. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP https://mvp.support.microsoft.com/profile/Melton What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs Guides for the Office 2007 Interface: http://office.microsoft.com/en-us/tr...295841033.aspx "Hiro" wrote in message ... I have a RTF file (528 KB in size) created using Word2003. When I open this file, add a couple words and save the file, the file size becomes over 8MB. This file contains a couple images, and if I delete these images, the file size do not increase this much. So Word is doing something with these two small images. If I open this RTF file and Save it without changing anything, the file size do not increase. If I open this RTF file and use Save AS to save this file, then the file size increase to over 8MB. I cut and pasted the entire document to a new document and saved as RTF, and it still becomes 8MB. Would someone help me to to figure out how I can keep the RTF file size about the same as the original RTF file size without deleting these embeded images. We need to keep these images embeded in the file instead of linking them I checked Word settings - Format - Options - Save tab, "Always create backup copy" is unchecked, "Allow fast saves" is unchecked, "Embed TrueType fonts" is unchecked. Files - Versions... option is grayed out for RTF file. I hope someone knows how I can keep the file size small... |
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