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#1
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chapter number in TOC
We are working on W97. I need to get the chapter number to appear in the TOC.
I learned from a separate post that Stefan replied to that you need to use Word's built-in headings 1-9 for that to occur. Unfortunately, we use unique styles for headings that I cannot change out. I am wondering if there is any other way, perhaps with a field inserted, that would allow the chapter number to be included in the TOC by the page #. I read with interest Suzanne Barnhill's Useful StyleRef tricks in the FAQs. But, this seems to be dealing with text from styles getting pulled into the TOC, not an automatically generated #. Also, I face the issue of having that chapter number appear and an em dash after the dot leaders we use in our TOCs but in front of the page number. Any ideas would be greatly appreciated. |
#2
Posted to microsoft.public.word.docmanagement
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chapter number in TOC
The chapter number can be included as part of the chapter title if it's the
paragraph number of the title in the document; or you can add numbering to the TOC style. If you want the chapter number to be added to the page number, however (as you apparently do), then you do have to use one of the built-in heading styles, and I'm afraid there's no easy way around that. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "cayce" wrote in message ... We are working on W97. I need to get the chapter number to appear in the TOC. I learned from a separate post that Stefan replied to that you need to use Word's built-in headings 1-9 for that to occur. Unfortunately, we use unique styles for headings that I cannot change out. I am wondering if there is any other way, perhaps with a field inserted, that would allow the chapter number to be included in the TOC by the page #. I read with interest Suzanne Barnhill's Useful StyleRef tricks in the FAQs. But, this seems to be dealing with text from styles getting pulled into the TOC, not an automatically generated #. Also, I face the issue of having that chapter number appear and an em dash after the dot leaders we use in our TOCs but in front of the page number. Any ideas would be greatly appreciated. |
#3
Posted to microsoft.public.word.docmanagement
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chapter number in TOC
Yes, you can change your TOC so that it uses the styles that you used in
your document in your Table of Contents. I don't have Word 97 around, so please bear with me. These instructions are based on Word 2000, which should be similar, but not quite named the same. When you go to the Insert menu, and select Index and Tables, and then click on the Index and Tables tab, click on the Options button. The Table of Contents Options is where you will clear the 1, 2, 3 from the Heading 1, Heading 2, and Heading 3 styles. You will need to place 1, 2, and 3 next to the styles that you used as your styles which should be included in the Table of Contents. You should now be able to click OK out of the dialog boxes and have your Table of Contents appear. Shout back if you still need help. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "cayce" wrote in message : We are working on W97. I need to get the chapter number to appear in the TOC. I learned from a separate post that Stefan replied to that you need to use Word's built-in headings 1-9 for that to occur. Unfortunately, we use unique styles for headings that I cannot change out. I am wondering if there is any other way, perhaps with a field inserted, that would allow the chapter number to be included in the TOC by the page #. I read with interest Suzanne Barnhill's Useful StyleRef tricks in the FAQs. But, this seems to be dealing with text from styles getting pulled into the TOC, not an automatically generated #. Also, I face the issue of having that chapter number appear and an em dash after the dot leaders we use in our TOCs but in front of the page number. Any ideas would be greatly appreciated. No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.503 / Virus Database: 269.17.2/1184 - Release Date: 12/14/2007 11:29 AM |
#4
Posted to microsoft.public.word.docmanagement
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chapter number in TOC
Suzanne:
Hmmm, maybe I am having a DUH moment. I don't understand what you mean by "The chapter number can be included as part of the chapter title if it's the paragraph number of the title in the document" I also don't understand how/where I can add numbering to the TOC style. Can you expand on these? thanks "Suzanne S. Barnhill" wrote: The chapter number can be included as part of the chapter title if it's the paragraph number of the title in the document; or you can add numbering to the TOC style. If you want the chapter number to be added to the page number, however (as you apparently do), then you do have to use one of the built-in heading styles, and I'm afraid there's no easy way around that. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "cayce" wrote in message ... We are working on W97. I need to get the chapter number to appear in the TOC. I learned from a separate post that Stefan replied to that you need to use Word's built-in headings 1-9 for that to occur. Unfortunately, we use unique styles for headings that I cannot change out. I am wondering if there is any other way, perhaps with a field inserted, that would allow the chapter number to be included in the TOC by the page #. I read with interest Suzanne Barnhill's Useful StyleRef tricks in the FAQs. But, this seems to be dealing with text from styles getting pulled into the TOC, not an automatically generated #. Also, I face the issue of having that chapter number appear and an em dash after the dot leaders we use in our TOCs but in front of the page number. Any ideas would be greatly appreciated. |
#5
Posted to microsoft.public.word.docmanagement
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chapter number in TOC
Okay. Say your chapter title is something like this:
1. Title of the first chapter By default, the chapter number will be included in the TOC entry automatically (whether it's an auto number or typed as part of the heading). If the title doesn't include a number, but you want the TOC entry numbered, you can add numbering to the TOC style as described at http://sbarnhill.mvps.org/WordFAQs/T...mberedHeadings. But I don't think that either of these is what you want. If you want the page numbers in the TOC to be 1-1, 2-1, etc. (that is, for the page numbers to include the chapter number), then the only way to achieve this is to include the chapter number in the page number displayed on the pages, and the only way to do that is to use the "Include chapter number" feature in Format Page Number, which does require that you use the built-in heading styles (see http://word.mvps.org/FAQs/Numbering/ChapterNumber.htm). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "cayce" wrote in message ... Suzanne: Hmmm, maybe I am having a DUH moment. I don't understand what you mean by "The chapter number can be included as part of the chapter title if it's the paragraph number of the title in the document" I also don't understand how/where I can add numbering to the TOC style. Can you expand on these? thanks "Suzanne S. Barnhill" wrote: The chapter number can be included as part of the chapter title if it's the paragraph number of the title in the document; or you can add numbering to the TOC style. If you want the chapter number to be added to the page number, however (as you apparently do), then you do have to use one of the built-in heading styles, and I'm afraid there's no easy way around that. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "cayce" wrote in message ... We are working on W97. I need to get the chapter number to appear in the TOC. I learned from a separate post that Stefan replied to that you need to use Word's built-in headings 1-9 for that to occur. Unfortunately, we use unique styles for headings that I cannot change out. I am wondering if there is any other way, perhaps with a field inserted, that would allow the chapter number to be included in the TOC by the page #. I read with interest Suzanne Barnhill's Useful StyleRef tricks in the FAQs. But, this seems to be dealing with text from styles getting pulled into the TOC, not an automatically generated #. Also, I face the issue of having that chapter number appear and an em dash after the dot leaders we use in our TOCs but in front of the page number. Any ideas would be greatly appreciated. |
#6
Posted to microsoft.public.word.docmanagement
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chapter number in TOC
Dawn:
Thanks for taking an interest. I am already doing this procedure you describe. It's the only way to get the TOC to populate since I have no Word built-in headings defined in all these documents. Suzanne's response above did clarify for me though that the page numbers WITH chapter number (1-1, 2-1, 3-1, etc.) in the TOC is not doable for me unless I change all the styles in all these docs to use Words standard builtin. For me, it is not an option to deviate from these styles so I'm sort of stuck. "Dawn Crosier, Word MVP" wrote: Yes, you can change your TOC so that it uses the styles that you used in your document in your Table of Contents. I don't have Word 97 around, so please bear with me. These instructions are based on Word 2000, which should be similar, but not quite named the same. When you go to the Insert menu, and select Index and Tables, and then click on the Index and Tables tab, click on the Options button. The Table of Contents Options is where you will clear the 1, 2, 3 from the Heading 1, Heading 2, and Heading 3 styles. You will need to place 1, 2, and 3 next to the styles that you used as your styles which should be included in the Table of Contents. You should now be able to click OK out of the dialog boxes and have your Table of Contents appear. Shout back if you still need help. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "cayce" wrote in message : We are working on W97. I need to get the chapter number to appear in the TOC. I learned from a separate post that Stefan replied to that you need to use Word's built-in headings 1-9 for that to occur. Unfortunately, we use unique styles for headings that I cannot change out. I am wondering if there is any other way, perhaps with a field inserted, that would allow the chapter number to be included in the TOC by the page #. I read with interest Suzanne Barnhill's Useful StyleRef tricks in the FAQs. But, this seems to be dealing with text from styles getting pulled into the TOC, not an automatically generated #. Also, I face the issue of having that chapter number appear and an em dash after the dot leaders we use in our TOCs but in front of the page number. Any ideas would be greatly appreciated. No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.503 / Virus Database: 269.17.2/1184 - Release Date: 12/14/2007 11:29 AM |
#7
Posted to microsoft.public.word.docmanagement
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chapter number in TOC
You know, you can set Word's built-in Heading styles to look like
anything you want. You can define them to be identical to what your company uses. The deviation will only be in the name of the style. http://shaunakelly.com/word/numberin...ingStyles.html In addition, you can easily switch from one style to another by using Find and Replace. cayce wrote: Dawn: Thanks for taking an interest. I am already doing this procedure you describe. It's the only way to get the TOC to populate since I have no Word built-in headings defined in all these documents. Suzanne's response above did clarify for me though that the page numbers WITH chapter number (1-1, 2-1, 3-1, etc.) in the TOC is not doable for me unless I change all the styles in all these docs to use Words standard builtin. For me, it is not an option to deviate from these styles so I'm sort of stuck. "Dawn Crosier, Word MVP" wrote: Yes, you can change your TOC so that it uses the styles that you used in your document in your Table of Contents. I don't have Word 97 around, so please bear with me. These instructions are based on Word 2000, which should be similar, but not quite named the same. When you go to the Insert menu, and select Index and Tables, and then click on the Index and Tables tab, click on the Options button. The Table of Contents Options is where you will clear the 1, 2, 3 from the Heading 1, Heading 2, and Heading 3 styles. You will need to place 1, 2, and 3 next to the styles that you used as your styles which should be included in the Table of Contents. You should now be able to click OK out of the dialog boxes and have your Table of Contents appear. Shout back if you still need help. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "cayce" wrote in message : We are working on W97. I need to get the chapter number to appear in the TOC. I learned from a separate post that Stefan replied to that you need to use Word's built-in headings 1-9 for that to occur. Unfortunately, we use unique styles for headings that I cannot change out. I am wondering if there is any other way, perhaps with a field inserted, that would allow the chapter number to be included in the TOC by the page #. I read with interest Suzanne Barnhill's Useful StyleRef tricks in the FAQs. But, this seems to be dealing with text from styles getting pulled into the TOC, not an automatically generated #. Also, I face the issue of having that chapter number appear and an em dash after the dot leaders we use in our TOCs but in front of the page number. Any ideas would be greatly appreciated. No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.503 / Virus Database: 269.17.2/1184 - Release Date: 12/14/2007 11:29 AM |
#8
Posted to microsoft.public.word.docmanagement
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chapter number in TOC
Daiya: yes...I am aware of this. My dilemma is these uniquely named styles are also built into macros that I did not develop or design. I do not have the skill to make change in Visual Basic; it also raises other operational challenges. But, in the end, I may need to exercise this option. thanks for taking an interest. "Daiya Mitchell" wrote: You know, you can set Word's built-in Heading styles to look like anything you want. You can define them to be identical to what your company uses. The deviation will only be in the name of the style. http://shaunakelly.com/word/numberin...ingStyles.html In addition, you can easily switch from one style to another by using Find and Replace. cayce wrote: Dawn: Thanks for taking an interest. I am already doing this procedure you describe. It's the only way to get the TOC to populate since I have no Word built-in headings defined in all these documents. Suzanne's response above did clarify for me though that the page numbers WITH chapter number (1-1, 2-1, 3-1, etc.) in the TOC is not doable for me unless I change all the styles in all these docs to use Words standard builtin. For me, it is not an option to deviate from these styles so I'm sort of stuck. "Dawn Crosier, Word MVP" wrote: Yes, you can change your TOC so that it uses the styles that you used in your document in your Table of Contents. I don't have Word 97 around, so please bear with me. These instructions are based on Word 2000, which should be similar, but not quite named the same. When you go to the Insert menu, and select Index and Tables, and then click on the Index and Tables tab, click on the Options button. The Table of Contents Options is where you will clear the 1, 2, 3 from the Heading 1, Heading 2, and Heading 3 styles. You will need to place 1, 2, and 3 next to the styles that you used as your styles which should be included in the Table of Contents. You should now be able to click OK out of the dialog boxes and have your Table of Contents appear. Shout back if you still need help. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "cayce" wrote in message : We are working on W97. I need to get the chapter number to appear in the TOC. I learned from a separate post that Stefan replied to that you need to use Word's built-in headings 1-9 for that to occur. Unfortunately, we use unique styles for headings that I cannot change out. I am wondering if there is any other way, perhaps with a field inserted, that would allow the chapter number to be included in the TOC by the page #. I read with interest Suzanne Barnhill's Useful StyleRef tricks in the FAQs. But, this seems to be dealing with text from styles getting pulled into the TOC, not an automatically generated #. Also, I face the issue of having that chapter number appear and an em dash after the dot leaders we use in our TOCs but in front of the page number. Any ideas would be greatly appreciated. No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.503 / Virus Database: 269.17.2/1184 - Release Date: 12/14/2007 11:29 AM |
#9
Posted to microsoft.public.word.docmanagement
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chapter number in TOC
Note that if/when you want to modify the macro, you can probably get
assistance in one of the Word VBA newsgroups, for example microsoft.public.word.vba.general. -- Stefan Blom Microsoft Word MVP "cayce" wrote in message ... Daiya: yes...I am aware of this. My dilemma is these uniquely named styles are also built into macros that I did not develop or design. I do not have the skill to make change in Visual Basic; it also raises other operational challenges. But, in the end, I may need to exercise this option. thanks for taking an interest. "Daiya Mitchell" wrote: You know, you can set Word's built-in Heading styles to look like anything you want. You can define them to be identical to what your company uses. The deviation will only be in the name of the style. http://shaunakelly.com/word/numberin...ingStyles.html In addition, you can easily switch from one style to another by using Find and Replace. cayce wrote: Dawn: Thanks for taking an interest. I am already doing this procedure you describe. It's the only way to get the TOC to populate since I have no Word built-in headings defined in all these documents. Suzanne's response above did clarify for me though that the page numbers WITH chapter number (1-1, 2-1, 3-1, etc.) in the TOC is not doable for me unless I change all the styles in all these docs to use Words standard builtin. For me, it is not an option to deviate from these styles so I'm sort of stuck. "Dawn Crosier, Word MVP" wrote: Yes, you can change your TOC so that it uses the styles that you used in your document in your Table of Contents. I don't have Word 97 around, so please bear with me. These instructions are based on Word 2000, which should be similar, but not quite named the same. When you go to the Insert menu, and select Index and Tables, and then click on the Index and Tables tab, click on the Options button. The Table of Contents Options is where you will clear the 1, 2, 3 from the Heading 1, Heading 2, and Heading 3 styles. You will need to place 1, 2, and 3 next to the styles that you used as your styles which should be included in the Table of Contents. You should now be able to click OK out of the dialog boxes and have your Table of Contents appear. Shout back if you still need help. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "cayce" wrote in message : We are working on W97. I need to get the chapter number to appear in the TOC. I learned from a separate post that Stefan replied to that you need to use Word's built-in headings 1-9 for that to occur. Unfortunately, we use unique styles for headings that I cannot change out. I am wondering if there is any other way, perhaps with a field inserted, that would allow the chapter number to be included in the TOC by the page #. I read with interest Suzanne Barnhill's Useful StyleRef tricks in the FAQs. But, this seems to be dealing with text from styles getting pulled into the TOC, not an automatically generated #. Also, I face the issue of having that chapter number appear and an em dash after the dot leaders we use in our TOCs but in front of the page number. Any ideas would be greatly appreciated. No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.503 / Virus Database: 269.17.2/1184 - Release Date: 12/14/2007 11:29 AM |
#10
Posted to microsoft.public.word.docmanagement
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chapter number in TOC
thanks Stefan. I will keep this in mind.
I find these forums a HUGE support to me in my job. I'd be lost without all the experrtize this group provides. Thanks again to you and all the MVPs for educating and problem solving. Happy Holidays to all of you! Peace "Stefan Blom" wrote: Note that if/when you want to modify the macro, you can probably get assistance in one of the Word VBA newsgroups, for example microsoft.public.word.vba.general. -- Stefan Blom Microsoft Word MVP "cayce" wrote in message ... Daiya: yes...I am aware of this. My dilemma is these uniquely named styles are also built into macros that I did not develop or design. I do not have the skill to make change in Visual Basic; it also raises other operational challenges. But, in the end, I may need to exercise this option. thanks for taking an interest. "Daiya Mitchell" wrote: You know, you can set Word's built-in Heading styles to look like anything you want. You can define them to be identical to what your company uses. The deviation will only be in the name of the style. http://shaunakelly.com/word/numberin...ingStyles.html In addition, you can easily switch from one style to another by using Find and Replace. cayce wrote: Dawn: Thanks for taking an interest. I am already doing this procedure you describe. It's the only way to get the TOC to populate since I have no Word built-in headings defined in all these documents. Suzanne's response above did clarify for me though that the page numbers WITH chapter number (1-1, 2-1, 3-1, etc.) in the TOC is not doable for me unless I change all the styles in all these docs to use Words standard builtin. For me, it is not an option to deviate from these styles so I'm sort of stuck. "Dawn Crosier, Word MVP" wrote: Yes, you can change your TOC so that it uses the styles that you used in your document in your Table of Contents. I don't have Word 97 around, so please bear with me. These instructions are based on Word 2000, which should be similar, but not quite named the same. When you go to the Insert menu, and select Index and Tables, and then click on the Index and Tables tab, click on the Options button. The Table of Contents Options is where you will clear the 1, 2, 3 from the Heading 1, Heading 2, and Heading 3 styles. You will need to place 1, 2, and 3 next to the styles that you used as your styles which should be included in the Table of Contents. You should now be able to click OK out of the dialog boxes and have your Table of Contents appear. Shout back if you still need help. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "cayce" wrote in message : We are working on W97. I need to get the chapter number to appear in the TOC. I learned from a separate post that Stefan replied to that you need to use Word's built-in headings 1-9 for that to occur. Unfortunately, we use unique styles for headings that I cannot change out. I am wondering if there is any other way, perhaps with a field inserted, that would allow the chapter number to be included in the TOC by the page #. I read with interest Suzanne Barnhill's Useful StyleRef tricks in the FAQs. But, this seems to be dealing with text from styles getting pulled into the TOC, not an automatically generated #. Also, I face the issue of having that chapter number appear and an em dash after the dot leaders we use in our TOCs but in front of the page number. Any ideas would be greatly appreciated. No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.503 / Virus Database: 269.17.2/1184 - Release Date: 12/14/2007 11:29 AM |
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