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#1
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How can I set an automated form to show/hide a section?
Hi all, I'm working in Word 2003 making an automated form template (trying,
anyway). Under the first question, the user can select "new" or "existing" from the drop-down field. When the user selects "existing," I want a section to appear/show/drop/toggle (I'm not sure what the right verbiage is) that will give them some options to choose from, i.e. "existing member already has the following: (check boxes) a, b, c, d, e"...etc. If the user selects "new," I dont want this section to appear since it will not be applicable. I'm brand-spanking new to the world of macros and VBE...please keep in mind when explaining. Thanks in advance and I really appreciate any help you can give. |
#2
Posted to microsoft.public.word.docmanagement
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How can I set an automated form to show/hide a section?
Natalie W. wrote:
Hi all, I'm working in Word 2003 making an automated form template (trying, anyway). Under the first question, the user can select "new" or "existing" from the drop-down field. When the user selects "existing," I want a section to appear/show/drop/toggle (I'm not sure what the right verbiage is) that will give them some options to choose from, i.e. "existing member already has the following: (check boxes) a, b, c, d, e"...etc. If the user selects "new," I dont want this section to appear since it will not be applicable. I'm brand-spanking new to the world of macros and VBE...please keep in mind when explaining. Thanks in advance and I really appreciate any help you can give. Have a look at MVP Greg Maxey's page at http://gregmaxey.mvps.org/Toggle_Data_Display.htm, and follow the links there for additional help. If you get part way through it and can't get something to work, post here and describe the problem. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
Posted to microsoft.public.word.docmanagement
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How can I set an automated form to show/hide a section?
What I want my form to do is if a formcheckbox is selected, then other
formcheckboxes are displayed, providing more options. if the formcheckbox is not selected (or "x"ed), then the other formcheckboxes do not display. I did read Greg Maxey's toggle data display, but i'm not sure how to write the macro named showhide2 to make it do what i want. is there any way i can do this without macros? maybe just field codes? i've purchased 2 books (Word Bible and Step by Step Word) and cannot find what i'm looking for. I know i probably sound like an idiot because, if not obvious, I don't really know what I'm talking about...I just know what i wish my form would do. please help me. i'm going on week 3 of trying to figure this thing out...(hopefully that will get me some sympathy.) "Jay Freedman" wrote: Natalie W. wrote: Hi all, I'm working in Word 2003 making an automated form template (trying, anyway). Under the first question, the user can select "new" or "existing" from the drop-down field. When the user selects "existing," I want a section to appear/show/drop/toggle (I'm not sure what the right verbiage is) that will give them some options to choose from, i.e. "existing member already has the following: (check boxes) a, b, c, d, e"...etc. If the user selects "new," I dont want this section to appear since it will not be applicable. I'm brand-spanking new to the world of macros and VBE...please keep in mind when explaining. Thanks in advance and I really appreciate any help you can give. Have a look at MVP Greg Maxey's page at http://gregmaxey.mvps.org/Toggle_Data_Display.htm, and follow the links there for additional help. If you get part way through it and can't get something to work, post here and describe the problem. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#4
Posted to microsoft.public.word.docmanagement
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How can I set an automated form to show/hide a section?
Hi Natalie,
First, resign yourself to the fact that there's no simple way to do this job in Word, and in particular there's no way to do it without macros. You can use the macros in Greg's page almost exactly as they are; just copy and paste the corrected version from this message into a module in the form's template (follow the link http://www.gmayor.com/installing_macro.htm to get instructions if necessary). Option Explicit Const pValue_1 = "Show" Const pValue_2 = "Hide" Sub CallShowHide() ShowHide Selection.Bookmarks(1).Name End Sub Sub ShowHide(pVarName As String) Dim pValue As String On Error Resume Next pValue = ActiveDocument.Variables(pVarName).Value On Error GoTo 0 If pValue = "" Or pValue = pValue_2 Then pValue = pValue_1 Else pValue = pValue_2 End If ActiveDocument.Variables(pVarName).Value = pValue ActiveDocument.Fields.Update End Sub One thing Greg neglected to discuss in the article is that there are bookmarks surrounding the MACROBUTTON fields. Those are the gray square brackets that you see in his screen shots. The bookmark around the field in the first row must be named ShowHide1 (the same as the name in the DOCVARIABLE field in the same row), and the bookmark around the field in the second row must be named ShowHide2. If you have more toggles, just keep increasing the number on the end of the names. Another thing Greg didn't address explicitly is that his method can be used in a protected form, and the AutoText entries can contain checkbox formfields -- but the MACROBUTTON fields that toggle the visibility of the AutoTexts have to contain characters that only look like check boxes or buttons, not real checkbox formfields. You can find appropriate characters in the Wingdings font. If you want to see a real working template that uses this stuff, let me know and I'll post one on a web page where you can download it. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 8 May 2007 09:36:02 -0700, Natalie W. wrote: What I want my form to do is if a formcheckbox is selected, then other formcheckboxes are displayed, providing more options. if the formcheckbox is not selected (or "x"ed), then the other formcheckboxes do not display. I did read Greg Maxey's toggle data display, but i'm not sure how to write the macro named showhide2 to make it do what i want. is there any way i can do this without macros? maybe just field codes? i've purchased 2 books (Word Bible and Step by Step Word) and cannot find what i'm looking for. I know i probably sound like an idiot because, if not obvious, I don't really know what I'm talking about...I just know what i wish my form would do. please help me. i'm going on week 3 of trying to figure this thing out...(hopefully that will get me some sympathy.) "Jay Freedman" wrote: Natalie W. wrote: Hi all, I'm working in Word 2003 making an automated form template (trying, anyway). Under the first question, the user can select "new" or "existing" from the drop-down field. When the user selects "existing," I want a section to appear/show/drop/toggle (I'm not sure what the right verbiage is) that will give them some options to choose from, i.e. "existing member already has the following: (check boxes) a, b, c, d, e"...etc. If the user selects "new," I dont want this section to appear since it will not be applicable. I'm brand-spanking new to the world of macros and VBE...please keep in mind when explaining. Thanks in advance and I really appreciate any help you can give. Have a look at MVP Greg Maxey's page at http://gregmaxey.mvps.org/Toggle_Data_Display.htm, and follow the links there for additional help. If you get part way through it and can't get something to work, post here and describe the problem. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#5
Posted to microsoft.public.word.docmanagement
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How can I set an automated form to show/hide a section?
Hi Jay,
Thank you so much for responding to this and for your help and patience with me. I would like to download a real working sample template of this if you could share. Again, you've been tremendously helpful and thanx for sharing your knowledge. "Jay Freedman" wrote: Hi Natalie, First, resign yourself to the fact that there's no simple way to do this job in Word, and in particular there's no way to do it without macros. You can use the macros in Greg's page almost exactly as they are; just copy and paste the corrected version from this message into a module in the form's template (follow the link http://www.gmayor.com/installing_macro.htm to get instructions if necessary). Option Explicit Const pValue_1 = "Show" Const pValue_2 = "Hide" Sub CallShowHide() ShowHide Selection.Bookmarks(1).Name End Sub Sub ShowHide(pVarName As String) Dim pValue As String On Error Resume Next pValue = ActiveDocument.Variables(pVarName).Value On Error GoTo 0 If pValue = "" Or pValue = pValue_2 Then pValue = pValue_1 Else pValue = pValue_2 End If ActiveDocument.Variables(pVarName).Value = pValue ActiveDocument.Fields.Update End Sub One thing Greg neglected to discuss in the article is that there are bookmarks surrounding the MACROBUTTON fields. Those are the gray square brackets that you see in his screen shots. The bookmark around the field in the first row must be named ShowHide1 (the same as the name in the DOCVARIABLE field in the same row), and the bookmark around the field in the second row must be named ShowHide2. If you have more toggles, just keep increasing the number on the end of the names. Another thing Greg didn't address explicitly is that his method can be used in a protected form, and the AutoText entries can contain checkbox formfields -- but the MACROBUTTON fields that toggle the visibility of the AutoTexts have to contain characters that only look like check boxes or buttons, not real checkbox formfields. You can find appropriate characters in the Wingdings font. If you want to see a real working template that uses this stuff, let me know and I'll post one on a web page where you can download it. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 8 May 2007 09:36:02 -0700, Natalie W. wrote: What I want my form to do is if a formcheckbox is selected, then other formcheckboxes are displayed, providing more options. if the formcheckbox is not selected (or "x"ed), then the other formcheckboxes do not display. I did read Greg Maxey's toggle data display, but i'm not sure how to write the macro named showhide2 to make it do what i want. is there any way i can do this without macros? maybe just field codes? i've purchased 2 books (Word Bible and Step by Step Word) and cannot find what i'm looking for. I know i probably sound like an idiot because, if not obvious, I don't really know what I'm talking about...I just know what i wish my form would do. please help me. i'm going on week 3 of trying to figure this thing out...(hopefully that will get me some sympathy.) "Jay Freedman" wrote: Natalie W. wrote: Hi all, I'm working in Word 2003 making an automated form template (trying, anyway). Under the first question, the user can select "new" or "existing" from the drop-down field. When the user selects "existing," I want a section to appear/show/drop/toggle (I'm not sure what the right verbiage is) that will give them some options to choose from, i.e. "existing member already has the following: (check boxes) a, b, c, d, e"...etc. If the user selects "new," I dont want this section to appear since it will not be applicable. I'm brand-spanking new to the world of macros and VBE...please keep in mind when explaining. Thanks in advance and I really appreciate any help you can give. Have a look at MVP Greg Maxey's page at http://gregmaxey.mvps.org/Toggle_Data_Display.htm, and follow the links there for additional help. If you get part way through it and can't get something to work, post here and describe the problem. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#6
Posted to microsoft.public.word.docmanagement
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How can I set an automated form to show/hide a section?
Hi Natalie,
You can download http://jay-freedman.info/toggle.dot (save it to disk and put it in your Templates folder, then use File New to make a new document based on it). The template has a lot of "moving parts" that all need to work together based on the names you give to things: - Each Macrobutton field is surrounded by a bookmark. The name of the bookmark is 'ShowHide' followed by a unique number. - For each macro button, there is an AutoText entry stored in the template, containing the stuff that gets shown or hidden. The name of the AutoText must include the same number as appears in the name of the corresponding bookmark. - For each macro button, there is an IF field containing nested DocVariable and AutoText fields. The DocVariable field must contain the name of the corresponding bookmark, including the number. The AutoText field must contain the name of the AutoText entry. - The IF field is surrounded by a bookmark whose name is 'Toggle' followed by the same number as appears in the name of the corresponding bookmark. As long as you follow those rules, you can add more sets of Macrobutton / fields / bookmarks / AutoText entry without having to change anything in the macros. This template has forms protection turned on, only so the checkboxes within the AutoText entries will operate. If your AutoText entries don't contain form fields, and there aren't any form fields elsewhere in the document, then you don't have to turn on forms protection. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Natalie W. wrote: Hi Jay, Thank you so much for responding to this and for your help and patience with me. I would like to download a real working sample template of this if you could share. Again, you've been tremendously helpful and thanx for sharing your knowledge. "Jay Freedman" wrote: Hi Natalie, First, resign yourself to the fact that there's no simple way to do this job in Word, and in particular there's no way to do it without macros. You can use the macros in Greg's page almost exactly as they are; just copy and paste the corrected version from this message into a module in the form's template (follow the link http://www.gmayor.com/installing_macro.htm to get instructions if necessary). Option Explicit Const pValue_1 = "Show" Const pValue_2 = "Hide" Sub CallShowHide() ShowHide Selection.Bookmarks(1).Name End Sub Sub ShowHide(pVarName As String) Dim pValue As String On Error Resume Next pValue = ActiveDocument.Variables(pVarName).Value On Error GoTo 0 If pValue = "" Or pValue = pValue_2 Then pValue = pValue_1 Else pValue = pValue_2 End If ActiveDocument.Variables(pVarName).Value = pValue ActiveDocument.Fields.Update End Sub One thing Greg neglected to discuss in the article is that there are bookmarks surrounding the MACROBUTTON fields. Those are the gray square brackets that you see in his screen shots. The bookmark around the field in the first row must be named ShowHide1 (the same as the name in the DOCVARIABLE field in the same row), and the bookmark around the field in the second row must be named ShowHide2. If you have more toggles, just keep increasing the number on the end of the names. Another thing Greg didn't address explicitly is that his method can be used in a protected form, and the AutoText entries can contain checkbox formfields -- but the MACROBUTTON fields that toggle the visibility of the AutoTexts have to contain characters that only look like check boxes or buttons, not real checkbox formfields. You can find appropriate characters in the Wingdings font. If you want to see a real working template that uses this stuff, let me know and I'll post one on a web page where you can download it. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 8 May 2007 09:36:02 -0700, Natalie W. wrote: What I want my form to do is if a formcheckbox is selected, then other formcheckboxes are displayed, providing more options. if the formcheckbox is not selected (or "x"ed), then the other formcheckboxes do not display. I did read Greg Maxey's toggle data display, but i'm not sure how to write the macro named showhide2 to make it do what i want. is there any way i can do this without macros? maybe just field codes? i've purchased 2 books (Word Bible and Step by Step Word) and cannot find what i'm looking for. I know i probably sound like an idiot because, if not obvious, I don't really know what I'm talking about...I just know what i wish my form would do. please help me. i'm going on week 3 of trying to figure this thing out...(hopefully that will get me some sympathy.) "Jay Freedman" wrote: Natalie W. wrote: Hi all, I'm working in Word 2003 making an automated form template (trying, anyway). Under the first question, the user can select "new" or "existing" from the drop-down field. When the user selects "existing," I want a section to appear/show/drop/toggle (I'm not sure what the right verbiage is) that will give them some options to choose from, i.e. "existing member already has the following: (check boxes) a, b, c, d, e"...etc. If the user selects "new," I dont want this section to appear since it will not be applicable. I'm brand-spanking new to the world of macros and VBE...please keep in mind when explaining. Thanks in advance and I really appreciate any help you can give. Have a look at MVP Greg Maxey's page at http://gregmaxey.mvps.org/Toggle_Data_Display.htm, and follow the links there for additional help. If you get part way through it and can't get something to work, post here and describe the problem. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#7
Posted to microsoft.public.word.docmanagement
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How can I set an automated form to show/hide a section?
Hi Jay,
I don't know how to put into words my gratitude for all your help. Thank you so very much for this. I cannot thank you enough for taking the time to do this. Truly you are a very kind human being. I cannot praise and thank you enough. Sincerely, Natalie W. "Jay Freedman" wrote: Hi Natalie, You can download http://jay-freedman.info/toggle.dot (save it to disk and put it in your Templates folder, then use File New to make a new document based on it). The template has a lot of "moving parts" that all need to work together based on the names you give to things: - Each Macrobutton field is surrounded by a bookmark. The name of the bookmark is 'ShowHide' followed by a unique number. - For each macro button, there is an AutoText entry stored in the template, containing the stuff that gets shown or hidden. The name of the AutoText must include the same number as appears in the name of the corresponding bookmark. - For each macro button, there is an IF field containing nested DocVariable and AutoText fields. The DocVariable field must contain the name of the corresponding bookmark, including the number. The AutoText field must contain the name of the AutoText entry. - The IF field is surrounded by a bookmark whose name is 'Toggle' followed by the same number as appears in the name of the corresponding bookmark. As long as you follow those rules, you can add more sets of Macrobutton / fields / bookmarks / AutoText entry without having to change anything in the macros. This template has forms protection turned on, only so the checkboxes within the AutoText entries will operate. If your AutoText entries don't contain form fields, and there aren't any form fields elsewhere in the document, then you don't have to turn on forms protection. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Natalie W. wrote: Hi Jay, Thank you so much for responding to this and for your help and patience with me. I would like to download a real working sample template of this if you could share. Again, you've been tremendously helpful and thanx for sharing your knowledge. "Jay Freedman" wrote: Hi Natalie, First, resign yourself to the fact that there's no simple way to do this job in Word, and in particular there's no way to do it without macros. You can use the macros in Greg's page almost exactly as they are; just copy and paste the corrected version from this message into a module in the form's template (follow the link http://www.gmayor.com/installing_macro.htm to get instructions if necessary). Option Explicit Const pValue_1 = "Show" Const pValue_2 = "Hide" Sub CallShowHide() ShowHide Selection.Bookmarks(1).Name End Sub Sub ShowHide(pVarName As String) Dim pValue As String On Error Resume Next pValue = ActiveDocument.Variables(pVarName).Value On Error GoTo 0 If pValue = "" Or pValue = pValue_2 Then pValue = pValue_1 Else pValue = pValue_2 End If ActiveDocument.Variables(pVarName).Value = pValue ActiveDocument.Fields.Update End Sub One thing Greg neglected to discuss in the article is that there are bookmarks surrounding the MACROBUTTON fields. Those are the gray square brackets that you see in his screen shots. The bookmark around the field in the first row must be named ShowHide1 (the same as the name in the DOCVARIABLE field in the same row), and the bookmark around the field in the second row must be named ShowHide2. If you have more toggles, just keep increasing the number on the end of the names. Another thing Greg didn't address explicitly is that his method can be used in a protected form, and the AutoText entries can contain checkbox formfields -- but the MACROBUTTON fields that toggle the visibility of the AutoTexts have to contain characters that only look like check boxes or buttons, not real checkbox formfields. You can find appropriate characters in the Wingdings font. If you want to see a real working template that uses this stuff, let me know and I'll post one on a web page where you can download it. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 8 May 2007 09:36:02 -0700, Natalie W. wrote: What I want my form to do is if a formcheckbox is selected, then other formcheckboxes are displayed, providing more options. if the formcheckbox is not selected (or "x"ed), then the other formcheckboxes do not display. I did read Greg Maxey's toggle data display, but i'm not sure how to write the macro named showhide2 to make it do what i want. is there any way i can do this without macros? maybe just field codes? i've purchased 2 books (Word Bible and Step by Step Word) and cannot find what i'm looking for. I know i probably sound like an idiot because, if not obvious, I don't really know what I'm talking about...I just know what i wish my form would do. please help me. i'm going on week 3 of trying to figure this thing out...(hopefully that will get me some sympathy.) "Jay Freedman" wrote: Natalie W. wrote: Hi all, I'm working in Word 2003 making an automated form template (trying, anyway). Under the first question, the user can select "new" or "existing" from the drop-down field. When the user selects "existing," I want a section to appear/show/drop/toggle (I'm not sure what the right verbiage is) that will give them some options to choose from, i.e. "existing member already has the following: (check boxes) a, b, c, d, e"...etc. If the user selects "new," I dont want this section to appear since it will not be applicable. I'm brand-spanking new to the world of macros and VBE...please keep in mind when explaining. Thanks in advance and I really appreciate any help you can give. Have a look at MVP Greg Maxey's page at http://gregmaxey.mvps.org/Toggle_Data_Display.htm, and follow the links there for additional help. If you get part way through it and can't get something to work, post here and describe the problem. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#8
Posted to microsoft.public.word.docmanagement
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How can I set an automated form to show/hide a section?
You're certainly welcome -- but you might want to wait until you've
tried to apply the scheme to your own template, and ask more questions if some part of it isn't working right. -- Jay On Wed, 9 May 2007 15:04:00 -0700, Natalie W. wrote: Hi Jay, I don't know how to put into words my gratitude for all your help. Thank you so very much for this. I cannot thank you enough for taking the time to do this. Truly you are a very kind human being. I cannot praise and thank you enough. Sincerely, Natalie W. "Jay Freedman" wrote: Hi Natalie, You can download http://jay-freedman.info/toggle.dot (save it to disk and put it in your Templates folder, then use File New to make a new document based on it). The template has a lot of "moving parts" that all need to work together based on the names you give to things: - Each Macrobutton field is surrounded by a bookmark. The name of the bookmark is 'ShowHide' followed by a unique number. - For each macro button, there is an AutoText entry stored in the template, containing the stuff that gets shown or hidden. The name of the AutoText must include the same number as appears in the name of the corresponding bookmark. - For each macro button, there is an IF field containing nested DocVariable and AutoText fields. The DocVariable field must contain the name of the corresponding bookmark, including the number. The AutoText field must contain the name of the AutoText entry. - The IF field is surrounded by a bookmark whose name is 'Toggle' followed by the same number as appears in the name of the corresponding bookmark. As long as you follow those rules, you can add more sets of Macrobutton / fields / bookmarks / AutoText entry without having to change anything in the macros. This template has forms protection turned on, only so the checkboxes within the AutoText entries will operate. If your AutoText entries don't contain form fields, and there aren't any form fields elsewhere in the document, then you don't have to turn on forms protection. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Natalie W. wrote: Hi Jay, Thank you so much for responding to this and for your help and patience with me. I would like to download a real working sample template of this if you could share. Again, you've been tremendously helpful and thanx for sharing your knowledge. "Jay Freedman" wrote: Hi Natalie, First, resign yourself to the fact that there's no simple way to do this job in Word, and in particular there's no way to do it without macros. You can use the macros in Greg's page almost exactly as they are; just copy and paste the corrected version from this message into a module in the form's template (follow the link http://www.gmayor.com/installing_macro.htm to get instructions if necessary). Option Explicit Const pValue_1 = "Show" Const pValue_2 = "Hide" Sub CallShowHide() ShowHide Selection.Bookmarks(1).Name End Sub Sub ShowHide(pVarName As String) Dim pValue As String On Error Resume Next pValue = ActiveDocument.Variables(pVarName).Value On Error GoTo 0 If pValue = "" Or pValue = pValue_2 Then pValue = pValue_1 Else pValue = pValue_2 End If ActiveDocument.Variables(pVarName).Value = pValue ActiveDocument.Fields.Update End Sub One thing Greg neglected to discuss in the article is that there are bookmarks surrounding the MACROBUTTON fields. Those are the gray square brackets that you see in his screen shots. The bookmark around the field in the first row must be named ShowHide1 (the same as the name in the DOCVARIABLE field in the same row), and the bookmark around the field in the second row must be named ShowHide2. If you have more toggles, just keep increasing the number on the end of the names. Another thing Greg didn't address explicitly is that his method can be used in a protected form, and the AutoText entries can contain checkbox formfields -- but the MACROBUTTON fields that toggle the visibility of the AutoTexts have to contain characters that only look like check boxes or buttons, not real checkbox formfields. You can find appropriate characters in the Wingdings font. If you want to see a real working template that uses this stuff, let me know and I'll post one on a web page where you can download it. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 8 May 2007 09:36:02 -0700, Natalie W. wrote: What I want my form to do is if a formcheckbox is selected, then other formcheckboxes are displayed, providing more options. if the formcheckbox is not selected (or "x"ed), then the other formcheckboxes do not display. I did read Greg Maxey's toggle data display, but i'm not sure how to write the macro named showhide2 to make it do what i want. is there any way i can do this without macros? maybe just field codes? i've purchased 2 books (Word Bible and Step by Step Word) and cannot find what i'm looking for. I know i probably sound like an idiot because, if not obvious, I don't really know what I'm talking about...I just know what i wish my form would do. please help me. i'm going on week 3 of trying to figure this thing out...(hopefully that will get me some sympathy.) "Jay Freedman" wrote: Natalie W. wrote: Hi all, I'm working in Word 2003 making an automated form template (trying, anyway). Under the first question, the user can select "new" or "existing" from the drop-down field. When the user selects "existing," I want a section to appear/show/drop/toggle (I'm not sure what the right verbiage is) that will give them some options to choose from, i.e. "existing member already has the following: (check boxes) a, b, c, d, e"...etc. If the user selects "new," I dont want this section to appear since it will not be applicable. I'm brand-spanking new to the world of macros and VBE...please keep in mind when explaining. Thanks in advance and I really appreciate any help you can give. Have a look at MVP Greg Maxey's page at http://gregmaxey.mvps.org/Toggle_Data_Display.htm, and follow the links there for additional help. If you get part way through it and can't get something to work, post here and describe the problem. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#9
Posted to microsoft.public.word.docmanagement
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How can I set an automated form to show/hide a section?
Ok, you predicted right--I've got one more question...
I know I cannot use the form checkbox in the macrobutton, but instead, can I somehow set it up so that different characters/symbols are displayed when the autotext is toggled on or off? For example, when the autotext is toggled to hide, there's a box symbol, but when the autotext is toggled to show, the symbol changes to a box with an x in it. "Jay Freedman" wrote: You're certainly welcome -- but you might want to wait until you've tried to apply the scheme to your own template, and ask more questions if some part of it isn't working right. -- Jay On Wed, 9 May 2007 15:04:00 -0700, Natalie W. wrote: Hi Jay, I don't know how to put into words my gratitude for all your help. Thank you so very much for this. I cannot thank you enough for taking the time to do this. Truly you are a very kind human being. I cannot praise and thank you enough. Sincerely, Natalie W. "Jay Freedman" wrote: Hi Natalie, You can download http://jay-freedman.info/toggle.dot (save it to disk and put it in your Templates folder, then use File New to make a new document based on it). The template has a lot of "moving parts" that all need to work together based on the names you give to things: - Each Macrobutton field is surrounded by a bookmark. The name of the bookmark is 'ShowHide' followed by a unique number. - For each macro button, there is an AutoText entry stored in the template, containing the stuff that gets shown or hidden. The name of the AutoText must include the same number as appears in the name of the corresponding bookmark. - For each macro button, there is an IF field containing nested DocVariable and AutoText fields. The DocVariable field must contain the name of the corresponding bookmark, including the number. The AutoText field must contain the name of the AutoText entry. - The IF field is surrounded by a bookmark whose name is 'Toggle' followed by the same number as appears in the name of the corresponding bookmark. As long as you follow those rules, you can add more sets of Macrobutton / fields / bookmarks / AutoText entry without having to change anything in the macros. This template has forms protection turned on, only so the checkboxes within the AutoText entries will operate. If your AutoText entries don't contain form fields, and there aren't any form fields elsewhere in the document, then you don't have to turn on forms protection. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Natalie W. wrote: Hi Jay, Thank you so much for responding to this and for your help and patience with me. I would like to download a real working sample template of this if you could share. Again, you've been tremendously helpful and thanx for sharing your knowledge. "Jay Freedman" wrote: Hi Natalie, First, resign yourself to the fact that there's no simple way to do this job in Word, and in particular there's no way to do it without macros. You can use the macros in Greg's page almost exactly as they are; just copy and paste the corrected version from this message into a module in the form's template (follow the link http://www.gmayor.com/installing_macro.htm to get instructions if necessary). Option Explicit Const pValue_1 = "Show" Const pValue_2 = "Hide" Sub CallShowHide() ShowHide Selection.Bookmarks(1).Name End Sub Sub ShowHide(pVarName As String) Dim pValue As String On Error Resume Next pValue = ActiveDocument.Variables(pVarName).Value On Error GoTo 0 If pValue = "" Or pValue = pValue_2 Then pValue = pValue_1 Else pValue = pValue_2 End If ActiveDocument.Variables(pVarName).Value = pValue ActiveDocument.Fields.Update End Sub One thing Greg neglected to discuss in the article is that there are bookmarks surrounding the MACROBUTTON fields. Those are the gray square brackets that you see in his screen shots. The bookmark around the field in the first row must be named ShowHide1 (the same as the name in the DOCVARIABLE field in the same row), and the bookmark around the field in the second row must be named ShowHide2. If you have more toggles, just keep increasing the number on the end of the names. Another thing Greg didn't address explicitly is that his method can be used in a protected form, and the AutoText entries can contain checkbox formfields -- but the MACROBUTTON fields that toggle the visibility of the AutoTexts have to contain characters that only look like check boxes or buttons, not real checkbox formfields. You can find appropriate characters in the Wingdings font. If you want to see a real working template that uses this stuff, let me know and I'll post one on a web page where you can download it. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 8 May 2007 09:36:02 -0700, Natalie W. wrote: What I want my form to do is if a formcheckbox is selected, then other formcheckboxes are displayed, providing more options. if the formcheckbox is not selected (or "x"ed), then the other formcheckboxes do not display. I did read Greg Maxey's toggle data display, but i'm not sure how to write the macro named showhide2 to make it do what i want. is there any way i can do this without macros? maybe just field codes? i've purchased 2 books (Word Bible and Step by Step Word) and cannot find what i'm looking for. I know i probably sound like an idiot because, if not obvious, I don't really know what I'm talking about...I just know what i wish my form would do. please help me. i'm going on week 3 of trying to figure this thing out...(hopefully that will get me some sympathy.) "Jay Freedman" wrote: Natalie W. wrote: Hi all, I'm working in Word 2003 making an automated form template (trying, anyway). Under the first question, the user can select "new" or "existing" from the drop-down field. When the user selects "existing," I want a section to appear/show/drop/toggle (I'm not sure what the right verbiage is) that will give them some options to choose from, i.e. "existing member already has the following: (check boxes) a, b, c, d, e"...etc. If the user selects "new," I dont want this section to appear since it will not be applicable. I'm brand-spanking new to the world of macros and VBE...please keep in mind when explaining. Thanks in advance and I really appreciate any help you can give. Have a look at MVP Greg Maxey's page at http://gregmaxey.mvps.org/Toggle_Data_Display.htm, and follow the links there for additional help. If you get part way through it and can't get something to work, post here and describe the problem. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#10
Posted to microsoft.public.word.docmanagement
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How can I set an automated form to show/hide a section?
I was afraid you were going to ask that. :-) The answer is yes, at the cost
of additional complexity. I've modified the template and reposted it in the same place. The additional parts are these: - Add two more AutoText entries, one for the unchecked box (the £ character formatted in Wingdings2 font) and one for the checked box (the S character, also in Wingdings2). These are named boxblank and boxx. - Replace the single character in the code of the Macrobutton fields with an IF field, similar to the one that makes the text in the left column appear and disappear. In this case, the boxx value appears when the docvariable is set to "Show", and the boxblank value appears when it's set to "Hide". - Add a line to the macro to update this new field. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Natalie W. wrote: Ok, you predicted right--I've got one more question... I know I cannot use the form checkbox in the macrobutton, but instead, can I somehow set it up so that different characters/symbols are displayed when the autotext is toggled on or off? For example, when the autotext is toggled to hide, there's a box symbol, but when the autotext is toggled to show, the symbol changes to a box with an x in it. "Jay Freedman" wrote: You're certainly welcome -- but you might want to wait until you've tried to apply the scheme to your own template, and ask more questions if some part of it isn't working right. -- Jay On Wed, 9 May 2007 15:04:00 -0700, Natalie W. wrote: Hi Jay, I don't know how to put into words my gratitude for all your help. Thank you so very much for this. I cannot thank you enough for taking the time to do this. Truly you are a very kind human being. I cannot praise and thank you enough. Sincerely, Natalie W. "Jay Freedman" wrote: Hi Natalie, You can download http://jay-freedman.info/toggle.dot (save it to disk and put it in your Templates folder, then use File New to make a new document based on it). The template has a lot of "moving parts" that all need to work together based on the names you give to things: - Each Macrobutton field is surrounded by a bookmark. The name of the bookmark is 'ShowHide' followed by a unique number. - For each macro button, there is an AutoText entry stored in the template, containing the stuff that gets shown or hidden. The name of the AutoText must include the same number as appears in the name of the corresponding bookmark. - For each macro button, there is an IF field containing nested DocVariable and AutoText fields. The DocVariable field must contain the name of the corresponding bookmark, including the number. The AutoText field must contain the name of the AutoText entry. - The IF field is surrounded by a bookmark whose name is 'Toggle' followed by the same number as appears in the name of the corresponding bookmark. As long as you follow those rules, you can add more sets of Macrobutton / fields / bookmarks / AutoText entry without having to change anything in the macros. This template has forms protection turned on, only so the checkboxes within the AutoText entries will operate. If your AutoText entries don't contain form fields, and there aren't any form fields elsewhere in the document, then you don't have to turn on forms protection. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Natalie W. wrote: Hi Jay, Thank you so much for responding to this and for your help and patience with me. I would like to download a real working sample template of this if you could share. Again, you've been tremendously helpful and thanx for sharing your knowledge. "Jay Freedman" wrote: Hi Natalie, First, resign yourself to the fact that there's no simple way to do this job in Word, and in particular there's no way to do it without macros. You can use the macros in Greg's page almost exactly as they are; just copy and paste the corrected version from this message into a module in the form's template (follow the link http://www.gmayor.com/installing_macro.htm to get instructions if necessary). Option Explicit Const pValue_1 = "Show" Const pValue_2 = "Hide" Sub CallShowHide() ShowHide Selection.Bookmarks(1).Name End Sub Sub ShowHide(pVarName As String) Dim pValue As String On Error Resume Next pValue = ActiveDocument.Variables(pVarName).Value On Error GoTo 0 If pValue = "" Or pValue = pValue_2 Then pValue = pValue_1 Else pValue = pValue_2 End If ActiveDocument.Variables(pVarName).Value = pValue ActiveDocument.Fields.Update End Sub One thing Greg neglected to discuss in the article is that there are bookmarks surrounding the MACROBUTTON fields. Those are the gray square brackets that you see in his screen shots. The bookmark around the field in the first row must be named ShowHide1 (the same as the name in the DOCVARIABLE field in the same row), and the bookmark around the field in the second row must be named ShowHide2. If you have more toggles, just keep increasing the number on the end of the names. Another thing Greg didn't address explicitly is that his method can be used in a protected form, and the AutoText entries can contain checkbox formfields -- but the MACROBUTTON fields that toggle the visibility of the AutoTexts have to contain characters that only look like check boxes or buttons, not real checkbox formfields. You can find appropriate characters in the Wingdings font. If you want to see a real working template that uses this stuff, let me know and I'll post one on a web page where you can download it. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 8 May 2007 09:36:02 -0700, Natalie W. wrote: What I want my form to do is if a formcheckbox is selected, then other formcheckboxes are displayed, providing more options. if the formcheckbox is not selected (or "x"ed), then the other formcheckboxes do not display. I did read Greg Maxey's toggle data display, but i'm not sure how to write the macro named showhide2 to make it do what i want. is there any way i can do this without macros? maybe just field codes? i've purchased 2 books (Word Bible and Step by Step Word) and cannot find what i'm looking for. I know i probably sound like an idiot because, if not obvious, I don't really know what I'm talking about...I just know what i wish my form would do. please help me. i'm going on week 3 of trying to figure this thing out...(hopefully that will get me some sympathy.) "Jay Freedman" wrote: Natalie W. wrote: Hi all, I'm working in Word 2003 making an automated form template (trying, anyway). Under the first question, the user can select "new" or "existing" from the drop-down field. When the user selects "existing," I want a section to appear/show/drop/toggle (I'm not sure what the right verbiage is) that will give them some options to choose from, i.e. "existing member already has the following: (check boxes) a, b, c, d, e"...etc. If the user selects "new," I dont want this section to appear since it will not be applicable. I'm brand-spanking new to the world of macros and VBE...please keep in mind when explaining. Thanks in advance and I really appreciate any help you can give. Have a look at MVP Greg Maxey's page at http://gregmaxey.mvps.org/Toggle_Data_Display.htm, and follow the links there for additional help. If you get part way through it and can't get something to work, post here and describe the problem. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#11
Posted to microsoft.public.word.docmanagement
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How can I set an automated form to show/hide a section?
Hi Jay,
I just wanted to thank you again for everything. I cannot even begin to put into words how grateful I am for your help. Without your direction (and your template), I would have never figured this out. A million thanx, man. Natalie W. "Jay Freedman" wrote: I was afraid you were going to ask that. :-) The answer is yes, at the cost of additional complexity. I've modified the template and reposted it in the same place. The additional parts are these: - Add two more AutoText entries, one for the unchecked box (the £ character formatted in Wingdings2 font) and one for the checked box (the S character, also in Wingdings2). These are named boxblank and boxx. - Replace the single character in the code of the Macrobutton fields with an IF field, similar to the one that makes the text in the left column appear and disappear. In this case, the boxx value appears when the docvariable is set to "Show", and the boxblank value appears when it's set to "Hide". - Add a line to the macro to update this new field. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Natalie W. wrote: Ok, you predicted right--I've got one more question... I know I cannot use the form checkbox in the macrobutton, but instead, can I somehow set it up so that different characters/symbols are displayed when the autotext is toggled on or off? For example, when the autotext is toggled to hide, there's a box symbol, but when the autotext is toggled to show, the symbol changes to a box with an x in it. "Jay Freedman" wrote: You're certainly welcome -- but you might want to wait until you've tried to apply the scheme to your own template, and ask more questions if some part of it isn't working right. -- Jay On Wed, 9 May 2007 15:04:00 -0700, Natalie W. wrote: Hi Jay, I don't know how to put into words my gratitude for all your help. Thank you so very much for this. I cannot thank you enough for taking the time to do this. Truly you are a very kind human being. I cannot praise and thank you enough. Sincerely, Natalie W. "Jay Freedman" wrote: Hi Natalie, You can download http://jay-freedman.info/toggle.dot (save it to disk and put it in your Templates folder, then use File New to make a new document based on it). The template has a lot of "moving parts" that all need to work together based on the names you give to things: - Each Macrobutton field is surrounded by a bookmark. The name of the bookmark is 'ShowHide' followed by a unique number. - For each macro button, there is an AutoText entry stored in the template, containing the stuff that gets shown or hidden. The name of the AutoText must include the same number as appears in the name of the corresponding bookmark. - For each macro button, there is an IF field containing nested DocVariable and AutoText fields. The DocVariable field must contain the name of the corresponding bookmark, including the number. The AutoText field must contain the name of the AutoText entry. - The IF field is surrounded by a bookmark whose name is 'Toggle' followed by the same number as appears in the name of the corresponding bookmark. As long as you follow those rules, you can add more sets of Macrobutton / fields / bookmarks / AutoText entry without having to change anything in the macros. This template has forms protection turned on, only so the checkboxes within the AutoText entries will operate. If your AutoText entries don't contain form fields, and there aren't any form fields elsewhere in the document, then you don't have to turn on forms protection. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Natalie W. wrote: Hi Jay, Thank you so much for responding to this and for your help and patience with me. I would like to download a real working sample template of this if you could share. Again, you've been tremendously helpful and thanx for sharing your knowledge. "Jay Freedman" wrote: Hi Natalie, First, resign yourself to the fact that there's no simple way to do this job in Word, and in particular there's no way to do it without macros. You can use the macros in Greg's page almost exactly as they are; just copy and paste the corrected version from this message into a module in the form's template (follow the link http://www.gmayor.com/installing_macro.htm to get instructions if necessary). Option Explicit Const pValue_1 = "Show" Const pValue_2 = "Hide" Sub CallShowHide() ShowHide Selection.Bookmarks(1).Name End Sub Sub ShowHide(pVarName As String) Dim pValue As String On Error Resume Next pValue = ActiveDocument.Variables(pVarName).Value On Error GoTo 0 If pValue = "" Or pValue = pValue_2 Then pValue = pValue_1 Else pValue = pValue_2 End If ActiveDocument.Variables(pVarName).Value = pValue ActiveDocument.Fields.Update End Sub One thing Greg neglected to discuss in the article is that there are bookmarks surrounding the MACROBUTTON fields. Those are the gray square brackets that you see in his screen shots. The bookmark around the field in the first row must be named ShowHide1 (the same as the name in the DOCVARIABLE field in the same row), and the bookmark around the field in the second row must be named ShowHide2. If you have more toggles, just keep increasing the number on the end of the names. Another thing Greg didn't address explicitly is that his method can be used in a protected form, and the AutoText entries can contain checkbox formfields -- but the MACROBUTTON fields that toggle the visibility of the AutoTexts have to contain characters that only look like check boxes or buttons, not real checkbox formfields. You can find appropriate characters in the Wingdings font. If you want to see a real working template that uses this stuff, let me know and I'll post one on a web page where you can download it. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 8 May 2007 09:36:02 -0700, Natalie W. wrote: What I want my form to do is if a formcheckbox is selected, then other formcheckboxes are displayed, providing more options. if the formcheckbox is not selected (or "x"ed), then the other formcheckboxes do not display. I did read Greg Maxey's toggle data display, but i'm not sure how to write the macro named showhide2 to make it do what i want. is there any way i can do this without macros? maybe just field codes? i've purchased 2 books (Word Bible and Step by Step Word) and cannot find what i'm looking for. I know i probably sound like an idiot because, if not obvious, I don't really know what I'm talking about...I just know what i wish my form would do. please help me. i'm going on week 3 of trying to figure this thing out...(hopefully that will get me some sympathy.) "Jay Freedman" wrote: Natalie W. wrote: Hi all, I'm working in Word 2003 making an automated form template (trying, anyway). Under the first question, the user can select "new" or "existing" from the drop-down field. When the user selects "existing," I want a section to appear/show/drop/toggle (I'm not sure what the right verbiage is) that will give them some options to choose from, i.e. "existing member already has the following: (check boxes) a, b, c, d, e"...etc. If the user selects "new," I dont want this section to appear since it will not be applicable. I'm brand-spanking new to the world of macros and VBE...please keep in mind when explaining. Thanks in advance and I really appreciate any help you can give. Have a look at MVP Greg Maxey's page at http://gregmaxey.mvps.org/Toggle_Data_Display.htm, and follow the links there for additional help. If you get part way through it and can't get something to work, post here and describe the problem. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#12
Posted to microsoft.public.word.docmanagement
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How can I set an automated form to show/hide a section?
You're certainly welcome. Thanks like that are why I'm still here
after all these years. Jay On Tue, 15 May 2007 07:05:01 -0700, Natalie W. wrote: Hi Jay, I just wanted to thank you again for everything. I cannot even begin to put into words how grateful I am for your help. Without your direction (and your template), I would have never figured this out. A million thanx, man. Natalie W. "Jay Freedman" wrote: I was afraid you were going to ask that. :-) The answer is yes, at the cost of additional complexity. I've modified the template and reposted it in the same place. The additional parts are these: - Add two more AutoText entries, one for the unchecked box (the £ character formatted in Wingdings2 font) and one for the checked box (the S character, also in Wingdings2). These are named boxblank and boxx. - Replace the single character in the code of the Macrobutton fields with an IF field, similar to the one that makes the text in the left column appear and disappear. In this case, the boxx value appears when the docvariable is set to "Show", and the boxblank value appears when it's set to "Hide". - Add a line to the macro to update this new field. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Natalie W. wrote: Ok, you predicted right--I've got one more question... I know I cannot use the form checkbox in the macrobutton, but instead, can I somehow set it up so that different characters/symbols are displayed when the autotext is toggled on or off? For example, when the autotext is toggled to hide, there's a box symbol, but when the autotext is toggled to show, the symbol changes to a box with an x in it. "Jay Freedman" wrote: You're certainly welcome -- but you might want to wait until you've tried to apply the scheme to your own template, and ask more questions if some part of it isn't working right. -- Jay On Wed, 9 May 2007 15:04:00 -0700, Natalie W. wrote: Hi Jay, I don't know how to put into words my gratitude for all your help. Thank you so very much for this. I cannot thank you enough for taking the time to do this. Truly you are a very kind human being. I cannot praise and thank you enough. Sincerely, Natalie W. "Jay Freedman" wrote: Hi Natalie, You can download http://jay-freedman.info/toggle.dot (save it to disk and put it in your Templates folder, then use File New to make a new document based on it). The template has a lot of "moving parts" that all need to work together based on the names you give to things: - Each Macrobutton field is surrounded by a bookmark. The name of the bookmark is 'ShowHide' followed by a unique number. - For each macro button, there is an AutoText entry stored in the template, containing the stuff that gets shown or hidden. The name of the AutoText must include the same number as appears in the name of the corresponding bookmark. - For each macro button, there is an IF field containing nested DocVariable and AutoText fields. The DocVariable field must contain the name of the corresponding bookmark, including the number. The AutoText field must contain the name of the AutoText entry. - The IF field is surrounded by a bookmark whose name is 'Toggle' followed by the same number as appears in the name of the corresponding bookmark. As long as you follow those rules, you can add more sets of Macrobutton / fields / bookmarks / AutoText entry without having to change anything in the macros. This template has forms protection turned on, only so the checkboxes within the AutoText entries will operate. If your AutoText entries don't contain form fields, and there aren't any form fields elsewhere in the document, then you don't have to turn on forms protection. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Natalie W. wrote: Hi Jay, Thank you so much for responding to this and for your help and patience with me. I would like to download a real working sample template of this if you could share. Again, you've been tremendously helpful and thanx for sharing your knowledge. "Jay Freedman" wrote: Hi Natalie, First, resign yourself to the fact that there's no simple way to do this job in Word, and in particular there's no way to do it without macros. You can use the macros in Greg's page almost exactly as they are; just copy and paste the corrected version from this message into a module in the form's template (follow the link http://www.gmayor.com/installing_macro.htm to get instructions if necessary). Option Explicit Const pValue_1 = "Show" Const pValue_2 = "Hide" Sub CallShowHide() ShowHide Selection.Bookmarks(1).Name End Sub Sub ShowHide(pVarName As String) Dim pValue As String On Error Resume Next pValue = ActiveDocument.Variables(pVarName).Value On Error GoTo 0 If pValue = "" Or pValue = pValue_2 Then pValue = pValue_1 Else pValue = pValue_2 End If ActiveDocument.Variables(pVarName).Value = pValue ActiveDocument.Fields.Update End Sub One thing Greg neglected to discuss in the article is that there are bookmarks surrounding the MACROBUTTON fields. Those are the gray square brackets that you see in his screen shots. The bookmark around the field in the first row must be named ShowHide1 (the same as the name in the DOCVARIABLE field in the same row), and the bookmark around the field in the second row must be named ShowHide2. If you have more toggles, just keep increasing the number on the end of the names. Another thing Greg didn't address explicitly is that his method can be used in a protected form, and the AutoText entries can contain checkbox formfields -- but the MACROBUTTON fields that toggle the visibility of the AutoTexts have to contain characters that only look like check boxes or buttons, not real checkbox formfields. You can find appropriate characters in the Wingdings font. If you want to see a real working template that uses this stuff, let me know and I'll post one on a web page where you can download it. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 8 May 2007 09:36:02 -0700, Natalie W. wrote: What I want my form to do is if a formcheckbox is selected, then other formcheckboxes are displayed, providing more options. if the formcheckbox is not selected (or "x"ed), then the other formcheckboxes do not display. I did read Greg Maxey's toggle data display, but i'm not sure how to write the macro named showhide2 to make it do what i want. is there any way i can do this without macros? maybe just field codes? i've purchased 2 books (Word Bible and Step by Step Word) and cannot find what i'm looking for. I know i probably sound like an idiot because, if not obvious, I don't really know what I'm talking about...I just know what i wish my form would do. please help me. i'm going on week 3 of trying to figure this thing out...(hopefully that will get me some sympathy.) "Jay Freedman" wrote: Natalie W. wrote: Hi all, I'm working in Word 2003 making an automated form template (trying, anyway). Under the first question, the user can select "new" or "existing" from the drop-down field. When the user selects "existing," I want a section to appear/show/drop/toggle (I'm not sure what the right verbiage is) that will give them some options to choose from, i.e. "existing member already has the following: (check boxes) a, b, c, d, e"...etc. If the user selects "new," I dont want this section to appear since it will not be applicable. I'm brand-spanking new to the world of macros and VBE...please keep in mind when explaining. Thanks in advance and I really appreciate any help you can give. Have a look at MVP Greg Maxey's page at http://gregmaxey.mvps.org/Toggle_Data_Display.htm, and follow the links there for additional help. If you get part way through it and can't get something to work, post here and describe the problem. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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