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#1
Posted to microsoft.public.word.mailmerge.fields
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Word 2003 Mail Merge
I have a table document that I want to merge with a data file, creating a 25
line list of people on one page. In my document I've inserted field codes in the first row (last name, first name in 1st cell and Date of Hire and "Next Record" field in 2nd cell). The completed merge, however, prints 25 pages of only 1 entry per page. The only way I can accomplish the task the way I want it is to create 25 rows in the main table document and copy the field codes on each row. There's got to be a quicker way! If I had 500 names to merge, I shouldn't have to set up 500 lines of a table with field codes! Any help is greatly appreciated. |
#2
Posted to microsoft.public.word.mailmerge.fields
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Word 2003 Mail Merge
Try using [Next Record] in the next row of the same table. You won't need it
again for the fields that come after the first. You can then copy and paste your new row 23 more times to get the whole thing in there. -- Love Me, Love My Dog "Paula" wrote: I have a table document that I want to merge with a data file, creating a 25 line list of people on one page. In my document I've inserted field codes in the first row (last name, first name in 1st cell and Date of Hire and "Next Record" field in 2nd cell). The completed merge, however, prints 25 pages of only 1 entry per page. The only way I can accomplish the task the way I want it is to create 25 rows in the main table document and copy the field codes on each row. There's got to be a quicker way! If I had 500 names to merge, I shouldn't have to set up 500 lines of a table with field codes! Any help is greatly appreciated. |
#3
Posted to microsoft.public.word.mailmerge.fields
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Word 2003 Mail Merge
Change the mail merge main document to a Directory type and remove the "Next
Record" field. With the merge fields in a table like that, when you execute the merge to a new document, that document will contain a table with a row of data for each record in the data source. Whether there will be 25 rows per page will depend upon the height of each row, etc. If you need precisely 25 rows per page, you will have to insert a 25 row table into the mail merge main document and insert the merge fields into each row with a "Next Record" field before the first mergefield in each row except for the first row. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Paula" wrote in message ... I have a table document that I want to merge with a data file, creating a 25 line list of people on one page. In my document I've inserted field codes in the first row (last name, first name in 1st cell and Date of Hire and "Next Record" field in 2nd cell). The completed merge, however, prints 25 pages of only 1 entry per page. The only way I can accomplish the task the way I want it is to create 25 rows in the main table document and copy the field codes on each row. There's got to be a quicker way! If I had 500 names to merge, I shouldn't have to set up 500 lines of a table with field codes! Any help is greatly appreciated. |
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