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#1
Posted to microsoft.public.word.formatting.longdocs
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Missing Caption Number
This is a bit of a mystery. :-( If possible, I'd be interested in
taking a look at the file. Your observation is correct: Alt+F9 doesn't change anything; it just displays the underlying field codes for all fields (tables of contents, tables of figures, cross-references, hyperlinks, etc.) -- Stefan Blom Microsoft Word MVP On 2012-05-31 14:43 (GMT+1), Himmelswüst wrote: 'Stefan Blom[_3_ Wrote: ;492536']There is a switch available to hide SEQ fields, but that can't be it, because you would have seen it when displaying field codes. If you display hidden text in Word, does that reveal something then? Stefan Blom Microsoft Word MVP No, unfortunately switching on the display hidden text box in the Options dialog box does not display the missing caption either. I've just realized that pressing alt+F9 does not permanently change my TOC. So I've once again pressed alt+F9 and then clicked on *one of* the fields and then chose "update fields". Again, this did not work. Or does the update fields command work in some other unfathomable way ...? It's a tiresome process. Luckily, I'm not under any huge time pressure ..! [/i][/color] |
#2
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Strangely, trying to update the TOC again today resulted in changed formatting once more -- and now I am dependent on getting it updated somehow now that there is an error message for one of the headings. |
#3
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#4
Posted to microsoft.public.word.formatting.longdocs
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Missing Caption Number
OK. F9 is the command to update the fields in the selection.
As I wrote in a previous reply, when you update the TOC field, any manual changes applied to it will be lost. The fix is to remove any direct formatting applied to headings (modify the heading styles instead); then the formatting of TOC entries will be determined by the TOC 1, TOC 2, etc. styles. -- Stefan Blom Microsoft Word MVP On 2012-06-01 13:41 (GMT+1), Himmelswüst wrote: 'Stefan Blom[_3_ Wrote: ;492545']This is a bit of a mystery. :-( If possible, I'd be interested in taking a look at the file. Your observation is correct: Alt+F9 doesn't change anything; it just displays the underlying field codes for all fields (tables of contents, tables of figures, cross-references, hyperlinks, etc.) -- Stefan Blom Microsoft Word MVP To correct what I've just posted: Alt+F9 does not change anything, but just F9 does, and in some of my posts I might have confused the two. In any case, the F9 command always reformats my TOC (the type changes to Times Roman and some levels disappear entirely) so that using it requires undoing the updating immediately. [/i][/color] |
#5
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I'm not sure whether your suggestion really means that I would have to use the heading styles supplied by word. If so, that strikes me as an equally tiresome solution because I would have to overwrite them instead of adding my own. Furthermore, the solution appears to involve my using the same heading styles for the headings as they are formatted in the text as for the ones that are part of the TOC -- which again is something I do not want to do, because they need to be formatted differently. Apart from this, I still can't figure out the numbering issue |
#6
Posted to microsoft.public.word.formatting.longdocs
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Missing Caption Number
If formatting is changing each time you update the TOC, then something
is not right. Did you make sure that your headings were correctly defined, that is, that formatting comes from the Modify Style dialog box (and not by applying formatting directly to the text, for example, via the ribbon)? You can remove direct font formatting by selecting text and pressing Ctrl+SpaceBar. Once you have done this, the formatting of TOC levels will be controlled by the TOC 1, TOC 2, etc. styles. If a level is missing in the TOC, you have to adjust the field code. For example, if level 4 is missing, and you are using the built-in headings (or custom headings with an "Outline level" defined), make sure that the code reads { TOC \o "1-4" \h }. Use Alt+F9 to show/hide field codes, and use F9 to update the field(s) in the selection. You can include custom headings in a TOC, for example by giving them an "Outline level" as suggested above. (In the Modify Style dialog box, click Format, and then click Paragraph. You'll find the option on the Indents and Spacing tab.) Usually, however, the built-in headings are quite sufficient. I'm still interested in taking a look at the file (you can delete any text that you don't want to share, as long as there are captions that exhibit the numbering problem). You can send it to stefanDOTblomATmvpsDOTorg. -- Stefan Blom Microsoft Word MVP On 2012-06-04 13:16 (GMT+1), Himmelswüst wrote: Maybe I misunderstood your previous reply, but as I had answered, I am indeed using styles to format my TOC -- but I find it extremely bothersome to have to apply those styles all over again every time I might have to update the TOC, especially as I would in addition have to define an entirely new TOC every time because an entire level is missing. I'm not sure whether your suggestion really means that I would have to use the heading styles supplied by word. If so, that strikes me as an equally tiresome solution because I would have to overwrite them instead of adding my own. Furthermore, the solution appears to involve my using the same heading styles for the headings as they are formatted in the text as for the ones that are part of the TOC -- which again is something I do not want to do, because they need to be formatted differently. Apart from this, I still can't figure out the numbering issue |
#7
Posted to microsoft.public.word.formatting.longdocs
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Missing Caption Number
Hmm, I mentioned the ribbon, which is part of the new interface in Word
2007 and 2010; it didn't exist in Word 2003. In Word 2003, direct formatting can be applied for example via the Formatting toolbar. -- Stefan Blom Microsoft Word MVP On 2012-06-04 23:23 (GMT+1), Stefan Blom wrote: If formatting is changing each time you update the TOC, then something is not right. Did you make sure that your headings were correctly defined, that is, that formatting comes from the Modify Style dialog box (and not by applying formatting directly to the text, for example, via the ribbon)? You can remove direct font formatting by selecting text and pressing Ctrl+SpaceBar. Once you have done this, the formatting of TOC levels will be controlled by the TOC 1, TOC 2, etc. styles. If a level is missing in the TOC, you have to adjust the field code. For example, if level 4 is missing, and you are using the built-in headings (or custom headings with an "Outline level" defined), make sure that the code reads { TOC \o "1-4" \h }. Use Alt+F9 to show/hide field codes, and use F9 to update the field(s) in the selection. You can include custom headings in a TOC, for example by giving them an "Outline level" as suggested above. (In the Modify Style dialog box, click Format, and then click Paragraph. You'll find the option on the Indents and Spacing tab.) Usually, however, the built-in headings are quite sufficient. I'm still interested in taking a look at the file (you can delete any text that you don't want to share, as long as there are captions that exhibit the numbering problem). You can send it to stefanDOTblomATmvpsDOTorg. |
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