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#1
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mail merge skips data from excel
I am creating a form for my classroom. I have an Excel sheet detailing
students' names, current points, point goal, reading accuracy, etc. I am then merging this information onto a Word document that we call "graded paper slips." These go home to parents detailing information from the spreadsheet and other items that are static. There are 3 slips to 1 page I completed the first slip easily. The 2nd slip is fine, as well, with next record placed in front of each merge field. However, from there things get a little crazy! The 3rd slip skips down to another student and his/her information. The 4th slip skips more students and some of the information is merged and the other fields contain "!Syntax Error,*" with the same field codes copied and pasted frome the 2nd slip that was correct. I am at my wits end!!!!! There has got to be a way to do this! Please help!!!! |
#2
Posted to microsoft.public.word.mailmerge.fields
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mail merge skips data from excel
If there is only one record for each student, then in the 2nd slip, you only
need a Next Record field before the first merge field in that slip and another before the first mergefield in the 3rd slip. If however, there are multiple records for each student, then you probably need to use the method in fellow MVP Macropod's "Word 97-2007 Catalogue/Directory Mailmerge Tutorial" at: http://www.wopr.com/index.php?showtopic=731107 or http://www.gmayor.com/Zips/Catalogue%20Mailmerge.zip Do read the tutorial before trying to use the mailmerge document included with it as you must get the mail merge main document set up exactly as required. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "mrstink" wrote in message ... I am creating a form for my classroom. I have an Excel sheet detailing students' names, current points, point goal, reading accuracy, etc. I am then merging this information onto a Word document that we call "graded paper slips." These go home to parents detailing information from the spreadsheet and other items that are static. There are 3 slips to 1 page I completed the first slip easily. The 2nd slip is fine, as well, with next record placed in front of each merge field. However, from there things get a little crazy! The 3rd slip skips down to another student and his/her information. The 4th slip skips more students and some of the information is merged and the other fields contain "!Syntax Error,*" with the same field codes copied and pasted frome the 2nd slip that was correct. I am at my wits end!!!!! There has got to be a way to do this! Please help!!!! |
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