Home |
Search |
Today's Posts |
#1
|
|||
|
|||
Footnotes and Index
I am compiling an index of names from the text of a book. The book has footnotes, which are at the bottom of each page. I want to include names *only* from the main text, excluding the footnotes. But if I select a name from the main text for my index and then click on "Mark All" on the index-making box, it marks the name in the main text and in the footnotes. How do I exclude the footnotes from my Index? Thank you [I posted this message on the Tables forum but I think it belongs here?] -- Phyllis |
#2
|
|||
|
|||
Was this answered in .tables? I have a vague thought that involves deleting
all XE fields in Footnote Reference style after the fact, which is not ideal. By the way, the formatting.longdocs groups is probably the most appropriate place. On 6/8/05 12:25 PM, "pbirn" wrote: I am compiling an index of names from the text of a book. The book has footnotes, which are at the bottom of each page. I want to include names *only* from the main text, excluding the footnotes. But if I select a name from the main text for my index and then click on "Mark All" on the index-making box, it marks the name in the main text and in the footnotes. How do I exclude the footnotes from my Index? Thank you [I posted this message on the Tables forum but I think it belongs here?] -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#3
|
|||
|
|||
It would have to be Footnote Text style, not Footnote Reference, but this is
actually a pretty good idea. I have never used Mark All myself, preferring to insert XE fields by hand. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Daiya Mitchell" wrote in message .. . Was this answered in .tables? I have a vague thought that involves deleting all XE fields in Footnote Reference style after the fact, which is not ideal. By the way, the formatting.longdocs groups is probably the most appropriate place. On 6/8/05 12:25 PM, "pbirn" wrote: I am compiling an index of names from the text of a book. The book has footnotes, which are at the bottom of each page. I want to include names *only* from the main text, excluding the footnotes. But if I select a name from the main text for my index and then click on "Mark All" on the index-making box, it marks the name in the main text and in the footnotes. How do I exclude the footnotes from my Index? Thank you [I posted this message on the Tables forum but I think it belongs here?] -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#4
|
|||
|
|||
As I was typing it, something did seem wrong about Footnote Reference....
After the fact, I realized I could check in m.p.w.tables, but I didn't see a similar post. Guess I'll wait for the poster to confirm presence before taking the time to break down the details. On 6/8/05 9:13 PM, "Suzanne S. Barnhill" wrote: It would have to be Footnote Text style, not Footnote Reference, but this is actually a pretty good idea. I have never used Mark All myself, preferring to insert XE fields by hand. -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#5
|
|||
|
|||
I am "confirming my presence" as the poster.
I am afraid that I don't know what "m.p.w. tables" are but I would appreciate any thoughts you might have on the problem. Entering all the names manually seems like so much extra work! Thank you -- Phyllis "Daiya Mitchell" wrote: As I was typing it, something did seem wrong about Footnote Reference.... After the fact, I realized I could check in m.p.w.tables, but I didn't see a similar post. Guess I'll wait for the poster to confirm presence before taking the time to break down the details. On 6/8/05 9:13 PM, "Suzanne S. Barnhill" wrote: It would have to be Footnote Text style, not Footnote Reference, but this is actually a pretty good idea. I have never used Mark All myself, preferring to insert XE fields by hand. -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#6
|
|||
|
|||
Manually is much the safest way. See
http://word.mvps.org/FAQs/Numbering/CreateIndex.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "pbirn" wrote in message ... I am "confirming my presence" as the poster. I am afraid that I don't know what "m.p.w. tables" are but I would appreciate any thoughts you might have on the problem. Entering all the names manually seems like so much extra work! Thank you -- Phyllis "Daiya Mitchell" wrote: As I was typing it, something did seem wrong about Footnote Reference.... After the fact, I realized I could check in m.p.w.tables, but I didn't see a similar post. Guess I'll wait for the poster to confirm presence before taking the time to break down the details. On 6/8/05 9:13 PM, "Suzanne S. Barnhill" wrote: It would have to be Footnote Text style, not Footnote Reference, but this is actually a pretty good idea. I have never used Mark All myself, preferring to insert XE fields by hand. -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#7
|
|||
|
|||
Well, do read this link about AutoMark, though I'm not sure I agree with it
myself. http://word.mvps.org/faqs/formatting/Createindex.htm My suggestion would be after using AutoMark, let it mark everything, then use Find and Replace (F&R) to find all the index fields in the footnotes and replace them with nothing. First, do a Save As of the doc in case this goes wrong, so that you are doing it on a copy. Also, if you use AutoMark again, you will have to do this again. Click ¶ on the standard toolbar to turn on Hidden Text so that the fields are showing. Press alt-F9 to toggle field codes, so that field codes are showing. I would use Normal View, click View | Footnotes, and expand the footnote pane to most of the page so that you can see what you are doing more easily. And put the cursor in the notes, so that it will search them first. Bring up Edit| Replace. Click More to expand the dialog. Type ^19 XE in the Find box, then go down to the Format menu in the F&R dialog and use Format Style to format the Find box as Footnote Text. This will search for all index fields (^19 XE) that are in the style Footnote Text. (all footnotes are formatted as Footnote Text automatically) Put the cursor in the Replace box but type nothing. Click Replace All (you might want to do a couple Replace one, Find Next first to make sure it is working right--I just experimented on about 2 fields, not a very thorough test). On 6/9/05 3:26 AM, "pbirn" wrote: I am "confirming my presence" as the poster. I am afraid that I don't know what "m.p.w. tables" are but I would appreciate any thoughts you might have on the problem. Entering all the names manually seems like so much extra work! Thank you -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#8
|
|||
|
|||
Great idea!
I am going to try it now. Thank you very very much -- Phyllis "Daiya Mitchell" wrote: Well, do read this link about AutoMark, though I'm not sure I agree with it myself. http://word.mvps.org/faqs/formatting/Createindex.htm My suggestion would be after using AutoMark, let it mark everything, then use Find and Replace (F&R) to find all the index fields in the footnotes and replace them with nothing. First, do a Save As of the doc in case this goes wrong, so that you are doing it on a copy. Also, if you use AutoMark again, you will have to do this again. Click ¶ on the standard toolbar to turn on Hidden Text so that the fields are showing. Press alt-F9 to toggle field codes, so that field codes are showing. I would use Normal View, click View | Footnotes, and expand the footnote pane to most of the page so that you can see what you are doing more easily. And put the cursor in the notes, so that it will search them first. Bring up Edit| Replace. Click More to expand the dialog. Type ^19 XE in the Find box, then go down to the Format menu in the F&R dialog and use Format Style to format the Find box as Footnote Text. This will search for all index fields (^19 XE) that are in the style Footnote Text. (all footnotes are formatted as Footnote Text automatically) Put the cursor in the Replace box but type nothing. Click Replace All (you might want to do a couple Replace one, Find Next first to make sure it is working right--I just experimented on about 2 fields, not a very thorough test). On 6/9/05 3:26 AM, "pbirn" wrote: I am "confirming my presence" as the poster. I am afraid that I don't know what "m.p.w. tables" are but I would appreciate any thoughts you might have on the problem. Entering all the names manually seems like so much extra work! Thank you -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#9
|
|||
|
|||
That does work, Spectacular!
Thanks so much (And sorry for posting on the other forum) -- Phyllis "Daiya Mitchell" wrote: Well, do read this link about AutoMark, though I'm not sure I agree with it myself. http://word.mvps.org/faqs/formatting/Createindex.htm My suggestion would be after using AutoMark, let it mark everything, then use Find and Replace (F&R) to find all the index fields in the footnotes and replace them with nothing. First, do a Save As of the doc in case this goes wrong, so that you are doing it on a copy. Also, if you use AutoMark again, you will have to do this again. Click ¶ on the standard toolbar to turn on Hidden Text so that the fields are showing. Press alt-F9 to toggle field codes, so that field codes are showing. I would use Normal View, click View | Footnotes, and expand the footnote pane to most of the page so that you can see what you are doing more easily. And put the cursor in the notes, so that it will search them first. Bring up Edit| Replace. Click More to expand the dialog. Type ^19 XE in the Find box, then go down to the Format menu in the F&R dialog and use Format Style to format the Find box as Footnote Text. This will search for all index fields (^19 XE) that are in the style Footnote Text. (all footnotes are formatted as Footnote Text automatically) Put the cursor in the Replace box but type nothing. Click Replace All (you might want to do a couple Replace one, Find Next first to make sure it is working right--I just experimented on about 2 fields, not a very thorough test). On 6/9/05 3:26 AM, "pbirn" wrote: I am "confirming my presence" as the poster. I am afraid that I don't know what "m.p.w. tables" are but I would appreciate any thoughts you might have on the problem. Entering all the names manually seems like so much extra work! Thank you -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#10
|
|||
|
|||
Glad it worked, thanks for confirming the experiment was successful.
No apologies needed really--it's just that if you scatter multiple posts in multiple forums people might waste their time giving you help you already received and no longer need, so it's really annoying. (aka multi-posting) You'll notice that I posted my directions to two forums in the same messages (aka cross-posting), so that the replies showed up both places and anyone seeing the thread in one group would know that they didn't need to answer it (unless correcting me in some way On 6/9/05 1:07 PM, "pbirn" wrote: That does work, Spectacular! Thanks so much (And sorry for posting on the other forum) -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Table of Footnotes giving "Error! No table of figures entries found" error? | Tables |