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#1
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How do I block a user from opening an excel spreadsheet in word?
We have several users that keep opening an excel spreadsheet in word, and
even tho word pops up a box telling them its a spreadsheet, they still go ahead and open it and instead of just closing it, they save it, destroying the spreadsheet. Is there a way to not allow them to open an excel spreadsheet in word? We are currently using Office 97, and we are getting ready to update to Office 2003, so help with either version would be appreciated. Thanks |
#2
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Hi GrannyM
One way around this may be to paste the Excel into Word as a picture. Copy the range in Excel, then in Word do Edit Paste Special and choose to paste as an Enhanced Metafile picture. You can still link this to the original Excel file if you need to. But it is a picture, and can't be opened as an Excel spreadsheet. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "GrannyM" wrote in message ... We have several users that keep opening an excel spreadsheet in word, and even tho word pops up a box telling them its a spreadsheet, they still go ahead and open it and instead of just closing it, they save it, destroying the spreadsheet. Is there a way to not allow them to open an excel spreadsheet in word? We are currently using Office 97, and we are getting ready to update to Office 2003, so help with either version would be appreciated. Thanks |
#3
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Sorry, I'm not wanting a way to work with an inserted spreadsheet, I just
want to block them from using Word to open an existing spreadsheet. We have over 200 users and there a few that keep destroying spreadsheets because the light hasn't clicked on that you open a spreadsheet in excel and a document in word. "Shauna Kelly" wrote: Hi GrannyM One way around this may be to paste the Excel into Word as a picture. Copy the range in Excel, then in Word do Edit Paste Special and choose to paste as an Enhanced Metafile picture. You can still link this to the original Excel file if you need to. But it is a picture, and can't be opened as an Excel spreadsheet. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "GrannyM" wrote in message ... We have several users that keep opening an excel spreadsheet in word, and even tho word pops up a box telling them its a spreadsheet, they still go ahead and open it and instead of just closing it, they save it, destroying the spreadsheet. Is there a way to not allow them to open an excel spreadsheet in word? We are currently using Office 97, and we are getting ready to update to Office 2003, so help with either version would be appreciated. Thanks |
#4
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Hi Granny,
Put this macro into a template (http://www.gmayor.com/installing_macro.htm) and store the template in the Startup location for Word on the user's machine (see http://word.mvps.org/FAQs/Customizat...latesStore.htm). Sub AutoOpen() If Right$(ActiveDocument.FullName, 4) = ".xls" Then ActiveDocument.Close SaveChanges:=wdDoNotSaveChanges MsgBox "Stop trying to open spreadsheets in Word!" End If End Sub Each time they try to open a .xls file in Word, after they plow their way through the conversion dialogs, the spreadsheet will open for about a quarter of a second and immediately close, followed by the nastygram. If they complain about it, fire them. ;-) -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org GrannyM wrote: Sorry, I'm not wanting a way to work with an inserted spreadsheet, I just want to block them from using Word to open an existing spreadsheet. We have over 200 users and there a few that keep destroying spreadsheets because the light hasn't clicked on that you open a spreadsheet in excel and a document in word. "Shauna Kelly" wrote: Hi GrannyM One way around this may be to paste the Excel into Word as a picture. Copy the range in Excel, then in Word do Edit Paste Special and choose to paste as an Enhanced Metafile picture. You can still link this to the original Excel file if you need to. But it is a picture, and can't be opened as an Excel spreadsheet. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "GrannyM" wrote in message ... We have several users that keep opening an excel spreadsheet in word, and even tho word pops up a box telling them its a spreadsheet, they still go ahead and open it and instead of just closing it, they save it, destroying the spreadsheet. Is there a way to not allow them to open an excel spreadsheet in word? We are currently using Office 97, and we are getting ready to update to Office 2003, so help with either version would be appreciated. Thanks |
#5
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Thanks Jay! I had thought about hijacking the FileOpen dialog box and
putting this condition in there, but I thought there had to be a way of just turning the conversion feature off. I'll give this a try. As for firing them, if only I had that power!!! Anyone can click on the wrong file and accidently open it in the wrong application, but to save something that looks like a complete disaster - it's beyond my understanding! Thanks again! "Jay Freedman" wrote: Hi Granny, Put this macro into a template (http://www.gmayor.com/installing_macro.htm) and store the template in the Startup location for Word on the user's machine (see http://word.mvps.org/FAQs/Customizat...latesStore.htm). Sub AutoOpen() If Right$(ActiveDocument.FullName, 4) = ".xls" Then ActiveDocument.Close SaveChanges:=wdDoNotSaveChanges MsgBox "Stop trying to open spreadsheets in Word!" End If End Sub Each time they try to open a .xls file in Word, after they plow their way through the conversion dialogs, the spreadsheet will open for about a quarter of a second and immediately close, followed by the nastygram. If they complain about it, fire them. ;-) -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org GrannyM wrote: Sorry, I'm not wanting a way to work with an inserted spreadsheet, I just want to block them from using Word to open an existing spreadsheet. We have over 200 users and there a few that keep destroying spreadsheets because the light hasn't clicked on that you open a spreadsheet in excel and a document in word. "Shauna Kelly" wrote: Hi GrannyM One way around this may be to paste the Excel into Word as a picture. Copy the range in Excel, then in Word do Edit Paste Special and choose to paste as an Enhanced Metafile picture. You can still link this to the original Excel file if you need to. But it is a picture, and can't be opened as an Excel spreadsheet. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "GrannyM" wrote in message ... We have several users that keep opening an excel spreadsheet in word, and even tho word pops up a box telling them its a spreadsheet, they still go ahead and open it and instead of just closing it, they save it, destroying the spreadsheet. Is there a way to not allow them to open an excel spreadsheet in word? We are currently using Office 97, and we are getting ready to update to Office 2003, so help with either version would be appreciated. Thanks |
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