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#1
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Exhibit Designations
I'm working on a long Word 2003 document that will have numerous (about 15)
references to exhibits. Exhibit "A" and so forth. I'd like to somehow automate the designation of the exhibit letter so that if a reference to an exhibit is deleted or if text gets moved the designations will all be correct (i.e., sequentially lettered). Also, I'd like to have an index of exhibits at the end of the document that lists them like this: Exhibit "D" - Form of Contract. I am familiar with styles but rather a neophyte on field codes. Any help on this is much appreciated. Ross |
#2
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You could use the Insert | Caption feature--click New Label to make it
Exhibit, then numbering to set it to A,B,C. You may have to select all and hit F9 for the numbering to update after moving around, I'm getting intermittent behavior. Insert | Index and Tables, Table of Figures, should then offer you the option to use Exhibit to build a table at the end. It appears to me, and I'm not exceedingly familiar with this feature, that the first time you create the Exhibit caption, it would need to be its own paragraph, but that you could easily use Insert |Reference, Cross-Reference to refer to the Exhibits later, in-line with text. Word will then also update the cross-references, on F9. If you include the Forms of Contract in the caption, it will show up in the table and all the cross-references. Not sure how you would automate the quotation marks and think they are unnecessary anyhow, as Exhibit is enough of an identifier. Do some experimenting on a COPY of your doc. On 6/22/05 6:25 AM, "Ross Payne" wrote: I'm working on a long Word 2003 document that will have numerous (about 15) references to exhibits. Exhibit "A" and so forth. I'd like to somehow automate the designation of the exhibit letter so that if a reference to an exhibit is deleted or if text gets moved the designations will all be correct (i.e., sequentially lettered). Also, I'd like to have an index of exhibits at the end of the document that lists them like this: Exhibit "D" - Form of Contract. I am familiar with styles but rather a neophyte on field codes. Any help on this is much appreciated. Ross -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#3
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Thanks. I played with this a little, but it wants to use the caption style.
And my intent was to have the text as part of a paragraph with another style. Some other way using field codes? Ross "Daiya Mitchell" wrote in message .. . You could use the Insert | Caption feature--click New Label to make it Exhibit, then numbering to set it to A,B,C. You may have to select all and hit F9 for the numbering to update after moving around, I'm getting intermittent behavior. Insert | Index and Tables, Table of Figures, should then offer you the option to use Exhibit to build a table at the end. It appears to me, and I'm not exceedingly familiar with this feature, that the first time you create the Exhibit caption, it would need to be its own paragraph, but that you could easily use Insert |Reference, Cross-Reference to refer to the Exhibits later, in-line with text. Word will then also update the cross-references, on F9. If you include the Forms of Contract in the caption, it will show up in the table and all the cross-references. Not sure how you would automate the quotation marks and think they are unnecessary anyhow, as Exhibit is enough of an identifier. Do some experimenting on a COPY of your doc. On 6/22/05 6:25 AM, "Ross Payne" wrote: I'm working on a long Word 2003 document that will have numerous (about 15) references to exhibits. Exhibit "A" and so forth. I'd like to somehow automate the designation of the exhibit letter so that if a reference to an exhibit is deleted or if text gets moved the designations will all be correct (i.e., sequentially lettered). Also, I'd like to have an index of exhibits at the end of the document that lists them like this: Exhibit "D" - Form of Contract. I am familiar with styles but rather a neophyte on field codes. Any help on this is much appreciated. Ross -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#4
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You can still use the Caption style. It can be modified to look any way you
want. As for adding more text, see http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm. Note that this refers to the caption only. Cross-references can of course be inserted in running text and will assume the style at the insertion point. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Ross Payne" wrote in message ... Thanks. I played with this a little, but it wants to use the caption style. And my intent was to have the text as part of a paragraph with another style. Some other way using field codes? Ross "Daiya Mitchell" wrote in message .. . You could use the Insert | Caption feature--click New Label to make it Exhibit, then numbering to set it to A,B,C. You may have to select all and hit F9 for the numbering to update after moving around, I'm getting intermittent behavior. Insert | Index and Tables, Table of Figures, should then offer you the option to use Exhibit to build a table at the end. It appears to me, and I'm not exceedingly familiar with this feature, that the first time you create the Exhibit caption, it would need to be its own paragraph, but that you could easily use Insert |Reference, Cross-Reference to refer to the Exhibits later, in-line with text. Word will then also update the cross-references, on F9. If you include the Forms of Contract in the caption, it will show up in the table and all the cross-references. Not sure how you would automate the quotation marks and think they are unnecessary anyhow, as Exhibit is enough of an identifier. Do some experimenting on a COPY of your doc. On 6/22/05 6:25 AM, "Ross Payne" wrote: I'm working on a long Word 2003 document that will have numerous (about 15) references to exhibits. Exhibit "A" and so forth. I'd like to somehow automate the designation of the exhibit letter so that if a reference to an exhibit is deleted or if text gets moved the designations will all be correct (i.e., sequentially lettered). Also, I'd like to have an index of exhibits at the end of the document that lists them like this: Exhibit "D" - Form of Contract. I am familiar with styles but rather a neophyte on field codes. Any help on this is much appreciated. Ross -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
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