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#1
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embed a multiple page file
I am trying to combine 2 word documents into a single doument to be saved as
a pdf. The first is a cover letter type document (1 page) and the second would be 3 page document. When I embed the second document, it only appears to get the first page. I would think that it should be all three pages along but it's not. What am I doing wrong? Should I not be using the embed functionality |
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#2
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embed a multiple page file
I would use PrimoPDF to combine the two separate Word documents into a
single .pdf file. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "Kevin Sheardy" wrote in message ... I am trying to combine 2 word documents into a single doument to be saved as a pdf. The first is a cover letter type document (1 page) and the second would be 3 page document. When I embed the second document, it only appears to get the first page. I would think that it should be all three pages along but it's not. What am I doing wrong? Should I not be using the embed functionality |
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#3
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embed a multiple page file
I would use PrimoPDF to combine the two separate Word documents into a
single .pdf file. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "Kevin Sheardy" wrote in message ... I am trying to combine 2 word documents into a single doument to be saved as a pdf. The first is a cover letter type document (1 page) and the second would be 3 page document. When I embed the second document, it only appears to get the first page. I would think that it should be all three pages along but it's not. What am I doing wrong? Should I not be using the embed functionality |
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#4
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embed a multiple page file
You're using the "insert object" command, and objects in Word cannot cross a
page boundary. What you should be using is the "insert text from file" command. Probably you have Word 2007, where both commands are on the dropdown menu from the same button. If so, click the triangular arrow next to the word Object on the Insert ribbon, and choose Text From File. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Kevin Sheardy wrote: I am trying to combine 2 word documents into a single doument to be saved as a pdf. The first is a cover letter type document (1 page) and the second would be 3 page document. When I embed the second document, it only appears to get the first page. I would think that it should be all three pages along but it's not. What am I doing wrong? Should I not be using the embed functionality |
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#5
Posted to microsoft.public.word.docmanagement
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embed a multiple page file
You're using the "insert object" command, and objects in Word cannot cross a
page boundary. What you should be using is the "insert text from file" command. Probably you have Word 2007, where both commands are on the dropdown menu from the same button. If so, click the triangular arrow next to the word Object on the Insert ribbon, and choose Text From File. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Kevin Sheardy wrote: I am trying to combine 2 word documents into a single doument to be saved as a pdf. The first is a cover letter type document (1 page) and the second would be 3 page document. When I embed the second document, it only appears to get the first page. I would think that it should be all three pages along but it's not. What am I doing wrong? Should I not be using the embed functionality |
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#6
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embed a multiple page file
Thanks Jay for the response. Both documents are word 2007. I did try to
insert text from a file but it does not retain the original formatting and my 3 page document expands to 4 pages. Any way to retain the formatting? "Jay Freedman" wrote: You're using the "insert object" command, and objects in Word cannot cross a page boundary. What you should be using is the "insert text from file" command. Probably you have Word 2007, where both commands are on the dropdown menu from the same button. If so, click the triangular arrow next to the word Object on the Insert ribbon, and choose Text From File. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Kevin Sheardy wrote: I am trying to combine 2 word documents into a single doument to be saved as a pdf. The first is a cover letter type document (1 page) and the second would be 3 page document. When I embed the second document, it only appears to get the first page. I would think that it should be all three pages along but it's not. What am I doing wrong? Should I not be using the embed functionality . |
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#7
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embed a multiple page file
Thanks Jay for the response. Both documents are word 2007. I did try to insert text from a file but it does not retain the original formatting and my 3 page document expands to 4 pages. Any way to retain the formatting? "Jay Freedman" wrote: You're using the "insert object" command, and objects in Word cannot cross a page boundary. What you should be using is the "insert text from file" command. Probably you have Word 2007, where both commands are on the dropdown menu from the same button. If so, click the triangular arrow next to the word Object on the Insert ribbon, and choose Text From File. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Kevin Sheardy wrote: I am trying to combine 2 word documents into a single doument to be saved as a pdf. The first is a cover letter type document (1 page) and the second would be 3 page document. When I embed the second document, it only appears to get the first page. I would think that it should be all three pages along but it's not. What am I doing wrong? Should I not be using the embed functionality . |
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#8
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embed a multiple page file
One or two additional steps are necessary.
- If the documents have styles with the same name but different definitions, they're in conflict and Word chooses to use the one in the receiving document. Shauna Kelly's article at http://www.shaunakelly.com/word/styl...xtChanges.html discusses this for the case of copy/paste. When you're inserting a document through Text From File, it's better to rename the styles in the document being inserted, so there is no conflict. - To retain different margins, headers, page orientation and the other stuff in the Page Layout options, insert a section break at the end of the text that's part of the receiving document. Go into the header and footer of the section after the break and turn off the Link To Previous button on the Header & Footer Tools tab of the ribbon. Close the header/footer and insert the second document after the section break. One other thing to note: If your page counts are based on looking at the document when different printers are selected, it could be due to a difference between the printer drivers (http://www.word.mvps.org/FAQs/Format...extReflow.htm). -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Kevin Sheardy wrote: Thanks Jay for the response. Both documents are word 2007. I did try to insert text from a file but it does not retain the original formatting and my 3 page document expands to 4 pages. Any way to retain the formatting? "Jay Freedman" wrote: You're using the "insert object" command, and objects in Word cannot cross a page boundary. What you should be using is the "insert text from file" command. Probably you have Word 2007, where both commands are on the dropdown menu from the same button. If so, click the triangular arrow next to the word Object on the Insert ribbon, and choose Text From File. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Kevin Sheardy wrote: I am trying to combine 2 word documents into a single doument to be saved as a pdf. The first is a cover letter type document (1 page) and the second would be 3 page document. When I embed the second document, it only appears to get the first page. I would think that it should be all three pages along but it's not. What am I doing wrong? Should I not be using the embed functionality . |
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#9
Posted to microsoft.public.word.docmanagement
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embed a multiple page file
One or two additional steps are necessary.
- If the documents have styles with the same name but different definitions, they're in conflict and Word chooses to use the one in the receiving document. Shauna Kelly's article at http://www.shaunakelly.com/word/styl...xtChanges.html discusses this for the case of copy/paste. When you're inserting a document through Text From File, it's better to rename the styles in the document being inserted, so there is no conflict. - To retain different margins, headers, page orientation and the other stuff in the Page Layout options, insert a section break at the end of the text that's part of the receiving document. Go into the header and footer of the section after the break and turn off the Link To Previous button on the Header & Footer Tools tab of the ribbon. Close the header/footer and insert the second document after the section break. One other thing to note: If your page counts are based on looking at the document when different printers are selected, it could be due to a difference between the printer drivers (http://www.word.mvps.org/FAQs/Format...extReflow.htm). -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Kevin Sheardy wrote: Thanks Jay for the response. Both documents are word 2007. I did try to insert text from a file but it does not retain the original formatting and my 3 page document expands to 4 pages. Any way to retain the formatting? "Jay Freedman" wrote: You're using the "insert object" command, and objects in Word cannot cross a page boundary. What you should be using is the "insert text from file" command. Probably you have Word 2007, where both commands are on the dropdown menu from the same button. If so, click the triangular arrow next to the word Object on the Insert ribbon, and choose Text From File. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Kevin Sheardy wrote: I am trying to combine 2 word documents into a single doument to be saved as a pdf. The first is a cover letter type document (1 page) and the second would be 3 page document. When I embed the second document, it only appears to get the first page. I would think that it should be all three pages along but it's not. What am I doing wrong? Should I not be using the embed functionality . |
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